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FY 2010 Citizenship and Integration Grant Program Questions and Answers
Direct Services Grant Program (Funding Opportunity: DHS-10-CIS-010-003)
Q1. Are Direct Services grant awards available both to organizations proposing citizenship education services only and organizations proposing both citizenship education and naturalization application preparation services? Do I have a better chance of getting a grant if I propose both citizenship education services and naturalization application preparation services?
Q2. How many Direct Services grants will go to organizations proposing to provide only citizenship education services versus organizations proposing to provide both citizenship education and naturalization application assistance?
Q3. What happens if an organization submits two applications under the Direct Services Grant Program announcement – one for citizenship education services and a second for citizenship education services and naturalization application preparation services?
Q4. Does the single application limit per organization apply to affiliates of national organizations?
Q5. Can a partner organization be listed on multiple applications?
Q6. Is sub-contracting permitted?
Q7. How many immigrants should receive services for $100,000?
Q8. Is it acceptable for my organization to provide ESL classes and my partner organization to provide civics classes?
Q9. My organization provides application preparation services and we have volunteers that provide citizenship education. Is this acceptable?
Q10. For organizations proposing to provide naturalization application preparation services, is the organization required to be recognized and/or accredited by the Board of Immigration Appeals? If so, how does our organization prove BIA certification?
National Capacity Building Grant Program (Funding Opportunity: DHS- 10-CIS-010-002)
Q11. Can a sub-applicant budget include a paid partnership with another organization to provide services at the local level?
Q12. We are applying for the National Capacity Building grant. Can our affiliates have volunteers working at more than one site?
Q13. Can a coalition of member organizations serve as the principal applicant under the National Capacity Building Grant?
Q14. How is a sub-applicant different from an affiliate?
Q15. What if my organization does not have a field or affiliate/member structure? Can I pick any local organization as a sub-applicant?
Q16. Can the principal applicant create a new affiliate/member organization with this funding?
Q17. Can a sub-contractor serve as a sub-applicant under the National Capacity Building Program?
Q18. Can an organization be included as a sub-applicant under the National Capacity Building Grant and also be included as a partner providing naturalization application preparation services under the Direct Services Grant?
Q19. Under the National Capacity Building Grant, can the principal applicant propose any amount for the sub-applicant programs?
Q20. Does a sub-applicant need to have experience providing citizenship preparation services in its community?
Q21. Does the principal applicant need to have experience in both citizenship education services and naturalization application preparation services to apply for the National Capacity Building Grant?
Q22. Are two principal applicants allowed?
Q23. What is the maximum award for a principal applicant proposing only two sub-applicants?
Q24. What activities can the principal applicant fund with the up to $150,000?
Q25. How can I demonstrate community need for local citizenship preparation services under the National Capacity Building Grant?
Q26. If USCIS rejects one or more of the proposed sub-grantees, can we negotiate to have a substitute or substitutes included?
Q27. There is a stipulation in the National Capacity Building Grant funding announcement that the sub-applicants may not be located in the same city or locality. Would a suburb of a metropolitan area count as the same locality?
Q28. Do the sub-applicants included in the proposal also have to be non-profits?
Application and Eligibility
Q29. Which funding opportunity should I apply for?
Q30. Can the principal applicant under the National Capacity Building Grant also apply for a Direct Services Grant?
Q31. How many applications can an individual organization submit for each funding opportunity?
Q32. Are there any examples available of the grant applications for the agencies that have been awarded grants in the past?
Q33. On the www.grants.gov website, is it possible to save the application and come back to it?
Q34. What happens if www.grants.gov crashes on April 30 due to too much traffic?
Q35. Should an organization hire a grant preparer?
Q36. Do applicant organizations need to demonstrate 501(c)(3) status or is it acceptable to simply be a nonprofit corporation?
Q37. Can an organization with a pending 501(c)(3) status apply?
Q38. Are state and local governments eligible to apply for either funding opportunity?
Q39. Can a statewide organization with multiple sub-offices apply for both types of grants?
Q40. My organization has experience with X, Y, and Z and has relationships with Partner A and Partner B. Am I eligible to apply?
Q41. Is USCIS willing to send someone from USCIS Headquarters to our community to do an in depth presentation about these funding opportunities?
Questions about the FY2010 Citizenship and Integration Grants Program should be submitted to: firstname.lastname@example.org. You may also reach the USCIS Grants Division Information Line at 202-272-1280.
Q42. Can a public non-profit institute of higher learning with multiple sites in the same city apply for both types of grants?
Q43. Do individuals providing citizenship services to immigrants qualify as eligible applicants?
Q44. Are for-profit entities eligible to apply for either of the grants?
Letter Of Intent
Q45. Is the letter of intent mandatory?
Q46. If we submitted a Letter of Intent before the deadline, how do we know if we are allowed to submit an application?
Q47. What if my organization filed a Letter of Intent, but we have decided to be a sub-applicant or a partner on another application?
Q48. If we submit a letter of intent and then decide not to apply, should we notify DHS?
Q49. Do individuals receiving grant-funded services have to be lawful permanent residents or can they have any legal immigration status?
Q50. The funding announcement states that organizations must provide citizenship education and ESL classes to LPRs only. If an organization also serves non-LPRs, should organizations place LPRs in a class by themselves?
Q51. Can the local programs provide only naturalization application preparation services?
Q52. Does an organization need to focus on the Priority Immigrant Groups as was the case in FY2009?
Q53. What qualifies as an “underserved immigrant community?”
Q54. Are organizations allowed to charge a small registration or tuition fee for citizenship classes?
Note: In most cases, any program income generated from the receipt of this grant must be used to further the project.
Q55. Regarding child care costs to assist class participants, are there eligibility requirements? What is the maximum rate allowed to cover child care expenses?
Q56. If family members provide child care, are they allowed to receive reimbursements from this grant?
Q57. Can we use volunteers to provide services? How would you like to see us using volunteers?
Q58. Is the organization applying required to conduct classes on-site, or can an organization choose to conduct classes off-site?
Q59. Can organizations limit services to one ethnic, religious, or language group they currently serve?
Q60. Can organizations apply for less than $100,000 under the Direct Services Grant and $500,000 under the National Capacity Building Grant?
Q61. Are there limitations if an organization already receives other federal funding?
Q62. Are the grants a one-time opportunity, or will there be a chance for grantees to renew the funding?
Q63. Is this grant only for preparing immigrants for citizenship through classes (English as a Second Language or civics) or also through legal services?
Q64. In addition to ESL and civics education, can we provide Adult Basic Education to English-speaking LPRs?
Q65. Can the grant money be used to pay the costs associated with BIA recognition and accreditation?
Q66. How does my organization acquire BIA accreditation?
Q67. Will DHS provide any training for the FY 2010 selected grantees?
Q68. For the National Capacity Building grant, should the applicant submit separate budgets for each sub-applicant or one combined budget?
Q69. For the National Capacity Building grant, are the sub-applicants allowed to have indirect and fringe benefits rates in their budgets?
Q70. I am applying for the Direct Services grant. My organization has several partners. In my proposal, should I submit one combined budget or separate budgets?
Q71. Which budget category includes facility rental costs?
Q72. What counts as proof of fringe-benefit rate?
Q73. Are indirect costs allowed?
Grants Evaluation Criteria
Q76. Will USCIS look more closely at organizations who have limited resources as opposed to organizations with substantial resources that do not necessarily need additional funding?
Q77. Are organizations with partnerships required to have an ongoing relationship with the partner extending beyond the grant period?
Q78. Will cities with larger populations be given more consideration?
Q79. Can we submit letters of support?
Q80. Is USCIS able to publish the points by which applicants will be judged?
Q81. How can FY2009 Citizenship and Integration Grant Program applicants obtain feedback about their application so that they may be better prepared this time?
Q82. If any agency was awarded a grant by USCIS in the past, do they have preference over agencies applying for the first time?
Q83. My organization originally submitted a Letter of Intent for the National Capacity Building Grant Program. Now that we are working on the grant proposal, we see that we are better qualified for the Direct Services Grant Program. Would DHS accept a grant proposal from my organization for the Direct Services Grant Program, even though we declared out intent to apply for the National Capacity Building Grant Program?
Q84. The nonprofit organization where I work is being merged into another nonprofit organization, but that merger is not projected to be complete until after the close of the grant application period. Who applies?
Q85. Is the organization required to have a certified ESL instructor to conduct the ESL classes?
Q86. The funding announcement requires applicants to provide a justification for the program design. Should we put that in the narrative?
Q87. The funding announcement for both grants explains that DHS may change the ranked order of a proposal in order to achieve a program balance. Could you please explain this?
Q88. The funding announcement asks for a graphic representation or a chart of the project plan. Do we need to provide this in addition to the narrative?
Q89. Should our organization submit an MOU for our volunteers?
Q90. Is there a format for the MOU (Memorandum of Understanding)?
For additional information on the grant program, please visit www.uscis.gov/grants. To learn more about applying for federal funding opportunities, please visit http://www.grants.gov/ or contact the Grants.gov support line at (800) 518-4726.
Last Reviewed/Updated: 10/22/2013