Our Commitment to Privacy
Privacy is more than a core value that we as Americans embrace; it’s the law. E-Verify is committed to protecting your privacy and civil liberties with the same rigor that DHS places on protecting our homeland. Privacy principles and security measures are incorporated into all E-Verify processes, and any changes to E-Verify include the highest level of privacy protections possible.
E-Verify is transparent to the public about what information is collected and how it is used and protected. In the Federal Register, E-Verify has published detailed System of Records Notices (SORN) that explain all aspects of the program. E-Verify employers display English and Spanish notices of their participation in public locations at their worksites.
All staff, including federal employees and contractors, are responsible for handling personal information appropriately according to their official duties. Mishandling of information can be a crime resulting in personal fines. Employers are required to abide by all security and privacy requirements as agreed to when they enroll in E-Verify. Attempts to evade the security controls or misuse of the system can result in loss of access to E-Verify.
E-Verify uses the minimum amount of data required to confirm an individual’s identity and work authorization status. Similarly, the minimum of information is returned in response to queries. Information is used solely for determining employment eligibility, and is only duplicated or shared when necessary to verify status or for law enforcement purposes.
Because of the sensitivity of the information collected and used by E- Verify, an extensive set of technical, operational and physical security controls have been implemented to ensure the confidentiality of an individual’s information. Examples include:
User-specific accounts and complex passwords that must be changed often to access the system;
User accounts that are locked after several failed attempts to log on; Active session timeouts within the E-Verify interface;
Data encryption both at rest and during all data transmissions between the employer’s workstation and the system;
Procedures for reporting and responding to breaches of information
Users must take an online tutorial and pass the tutorial’s mastery test before they can use E-Verify to confirm any employee’s authorization to work. This training ensures that users understand the proper use and handling of E-Verify information. All DHS employees are also required to take and pass annual computer and privacy awareness training that addresses the handling of shared personal information.
Last Reviewed/Updated: 09/29/2013