Acceptable Documents for Verifying Identity and Employment Authorization
Documents that evidence employment authorization and identity under the Immigration and Nationality Act (INA) are listed in the instructions to the Employment Eligibility Verification form (Form I-9) and in the Handbook for Employers (M-274) found at www.uscis.gov. Employees have the right to choose which document or combination of documents to present. Please note that any List B document presented to an employer participating in E-Verify must contain a photograph, although accommodation may be made for individuals unable to do so for religious reasons.
Admission Number or I-94 Number
Alien Authorized to Work
A noncitizen who is allowed to work because of his or her immigration status or a noncitizen who is granted work authorization by the U.S. Citizenship and Immigration Services.
Alien Registration Number (“A” Number) or Alien Number
Arrival/Departure Record (Form I-94 or I-94A)
Case in Continuance
Case Verification Number
DHS No Show
A response received when the employee did not contact the U.S. Department of Homeland Security (DHS) to resolve his or her case and 10 federal government workdays have passed since the date of referral. The ‘DHS No Show’ result is considered a final nonconfirmation.
DHS Verification in Process
Employment Authorization Document (Form I-766)
Form I-9, Employment Eligibility Verification
E-Verify Employer Agent
E-Verify Participation Notice
Further Action Notice
The Further Action Notice must be provided to an employee who received a tentative nonconfirmation (TNC) case result. The notice explains the TNC and possible next steps and also provides the employee with instructions for contacting SSA or DHS to resolve the mismatch that caused the TNC.
Handbook for Employers: Instructions for Completing Form I-9 (M-274)
The hire date is the date the employee began (or will begin) work for pay. Enter the Section 2 ‘Certification’ date from the employee’s Form I-9 as the hire date in E-Verify. If you rehired an employee and completed Section 3 of Form I-9, enter the ‘Date of Rehire’ from Section 3 of the employee’s Form I-9 as the hire date in E-Verify.
Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (IIRIRA)
Public Law 104-208 enacted on September 30, 1996 required the Immigration and Naturalization Service to conduct three types of employment authorization verification pilot programs. The ‘basic pilot program’ was one of the three programs and is the only program still in existence. The ‘basic pilot program’ exists today as E-Verify.
Immigration and Nationality Act of 1952 (INA)
Immigration Reform and Control Act of 1986 (IRCA)
Initial Case Result
The results displayed in E-Verify once an employee’s information has been submitted as part of a verification case. Initial case results include ‘Employment Authorized,’ ‘Tentative Nonconfirmation (TNC)’ and ‘DHS Verification in Process.’
Interim Case Status
Certain initial E-Verify results that require additional action before E-Verify can provide a final case result. Interim case results include ‘SSA or DHS Tentative Nonconfirmation,’ ‘Review and Update Employee Data,’ ‘DHS Verification in Process,’ ‘SSA or DHS Case in Continuance.’
Lawful Permanent Resident
Memorandum of Understanding (MOU)
Noncitizen National of the United States
Persons born in American Samoa; certain former citizens of the former Trust Territory of the Pacific Islands who relinquished their U.S. citizenship acquired under section 301 of Public Law 94-241 (establishing the Commonwealth of the Northern Mariana Islands) by executing a declaration before an appropriate court that they intended to be noncitizen nationals rather than U.S. citizens; and certain children of noncitizen nationals born abroad. Generally, noncitizen nationals are American Samoans.
Office of Special Counsel (OSC)
Created by Immigration Reform and Control Act of 1986 (IRCA), the Office of Special Counsel for Immigration Related Unfair Employment Practices (OSC), within the Civil Rights Division of the U.S. Department of Justice, enforces the anti-discrimination provision of the Immigration and Nationality Act, 8 USC 1324b, which prohibits discrimination in hiring and discharging based upon citizenship or immigration status and national origin, and discrimination during the employment eligibility verification process, which includes Form I-9 and E-Verify.
Passport (United States)
Document issued by the U.S. Department of State to U.S. citizens and noncitizen nationals.
Permanent Resident or Lawful Permanent Resident
Permanent Resident Card (Form I-551)
The photo on the employee’s document matches the photo supplied by E-Verify. The photo transmitted by E-Verify should be the same (identical) photo that appears on an employee’s U.S. Department of Homeland Security (DHS) issued document. Employers should be able to determine whether the photos match.
Point of Contact
The prohibitive practice of creating a case in E-Verify before a job offer has been accepted and Form I-9 is complete.
Referral Date Confirmation
Request Name Review
In some cases E-Verify returns a case result of ‘Employment Authorized,’ but the name shown as authorized does not match exactly the name you entered into E-Verify from the employee’s Form I-9. This can happen because of name variations in U.S. Department of Homeland Security (DHS) records.
If the names do not match, the case must be sent to DHS for review. Taking this step ensures that the record associated with the ‘Employment Authorized’ case result belongs to the employee whose information was entered into E-Verify.
Review and Update Employee Data
In some instances, a case status of ‘Review and Update Employee Data’ may occur. This means that the Social Security Administration (SSA) found a discrepancy in the information it received in the E-Verify referral. This may occur because of typographical errors and/or incorrect information on Form I-9. The Form I-9 will need to be reviewed with the employee, the information corrected as applicable and then the case may be resubmitted.
Social Security Administration (SSA)
Systematic Alien Verification for Entitlements (SAVE) Program
Tentative Nonconfirmation (TNC)
A nine-digit number listed on the front of Permanent Resident Cards (Form I-551) issued after May 10, 2010 that is the same as the Alien number. The A-number can also be found on the back of these Permanent Resident Cards (Form I-551).
Last Reviewed/Updated: 09/23/2013