- Providing as much information as possible may increase the likelihood that an employee will be verified instantly. This includes entering information in optional fields such as the visa number.
- The best time to get an employee’s visa number is when completing the Form I-9. If the employee presents a foreign passport and Form I-94 as a List A document, the passport may also contain a U.S. visa label with his or her visa number. If you find a U.S. visa label, make a note of the visa number when filling out the Form I-9 and then enter this in the employee information page in E-Verify. Remember, you cannot ask your employee to provide you a specific document at any time during the Form I-9 process, except for List B documents which, for E-Verify, must contain a photo.
- You should also ensure that you entered the employee’s information accurately. If you do not receive an immediate response, E-Verify will provide a page that allows you to review the information you entered and correct any errors. Please pay particular attention to dates, particularly the date of birth. Foreign passports often list the date of birth as day/month/year (e.g., 9 June 2008 = 09/06/2008). E-Verify uses a month/day/year format. (e.g., June 9, 2008 = 06/09/2008)