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E-Verify

User Roles

Enrolled companies can provide selected employees access to E-Verify by registering them as E-Verify users and assigning them user roles. The specific permissions and functions in E-Verify granted to a user depend upon that user’s role.

  • Every person who uses E-Verify within a company must be registered as either a program administrator or general user. 
  • During company enrollment, companies can register program administrators. 
  • After they have completed the E-Verify online tutorial, program administrators may register general users or other program administrators.

All registered E-Verify users must follow the guidelines set forth in the memorandum of understanding (MOU) and the rules and responsibilities outlined in the E-Verify User Manual and tutorial.

The table below presents a description of each user role and how to register users for that user role.

USER ROLE

PERMISSIONS

HOW TO REGISTER

Program Administrator

(at least one required)

A company must have at least one program administrator.

A program administrator role includes functions of a general user (see below). Permissions include:

  • Registering new users
  • Creating user accounts for other program administrators and general users
  • Creating cases
  • Viewing reports
  • Updating profile information for all users
  • Resetting user passwords

During initial enrollment: Companies identify who they would like to register as program administrators during E-Verify company enrollment. These employees will receive system-generated user IDs and passwords via email.

After initial enrollment: Program administrators may register additional program administrators at any time after completing the E-Verify tutorial. When registering a new program administrator, the program administrator may accept a system-generated user ID or create a custom user ID. E-Verify sends an email with the user ID and a temporary password to the new program administrator.

General User

(optional)

A company may have as many general users as it desires but is not required to have general users. The general user is responsible for following all E-Verify program rules and staying informed of changes to E-Verify policies and procedures.

Permissions include:

  • Creating E-Verify cases
  • Viewing reports
  • Updating his or her own user profile

After a company is enrolled in E-Verify, program administrators may register general users at any time after completing the E-Verify tutorial. When registering a new general user, the program administrator may accept a system-generated user ID or create a custom user ID. E-Verify sends an email with the user ID and a temporary password to the new user.

 

Corporate Administrator

The corporate administrator role is limited to a select group responsible for managing multiple company counts from a central location. Corporate administrators cannot create E-Verify cases. This user role shares its name with the corporate administrator access method. Permissions include:

  • Registering and administering company sites and user accounts
  • Resetting user passwords
  • Viewing reports for multiple company sites

During initial enrollment: Companies identify who they would like to register as corporate administrators during E-Verify corporate administrator enrollment. These employees will receive system-generated user IDs and passwords via email as well as instructions on how to sign up for the required training offered over the Web.

After initial enrollment: Corporate administrators may register additional corporate administrators at any time after completing the required training offered over the Web. When registering a new corporate administrator, the corporate administrator may accept a system-generated user ID or create a custom user ID. E-Verify sends an email with the user ID and a temporary password to the new user.


General users and program administrators must successfully complete an online E-Verify tutorial before they can begin using E-Verify.

During enrollment, you will have the opportunity to register your company’s program administrator. You must register at least one program administrator during enrollment and you may register as many as you desire. Anyone you register during the enrollment process is automatically a program administrator. You will be able to register general users after you have enrolled your company in E-Verify and have completed the tutorial.

Last Reviewed/Updated: 10/11/2012