Under certain circumstances, an E-Verify account may be closed prior to the end of the 30-day period required by the E-Verify MOU. Those circumstances include:
• The company no longer exists
• Closing the account is necessary to protect the account from unauthorized access
• A company has duplicate or unnecessary accounts
• A company needs to reregister in order to change its E-Verify access method or
• E-Verify determines that closing an account before 30 days is necessary based on the requirements of law or policy
To request that your E-Verify account be closed prior to 30 days from your notice of termination based on one of these circumstances, your company’s E-Verify employer agent or an authorized representative of your company must make a written request to E-Verify.
Closing E-Verify accounts prior to the end of the 30-day period, required by the E-Verify MOU, is at the discretion of E-Verify.
Further instructions on how to close your company’s account can be found at www.dhs.gov/E-Verify.
Any E-Verify account may be closed voluntarily. To close your E-Verify account, a program administrator of your E-Verify employer agent, the signatory of the E-Verify memorandum of understanding (MOU), or an authorized company representative must submit written notice to E-Verify 30 days in advance of the date that the employer would like to close the account. Your E-Verify employer agent or an authorized representative of your company must request termination electronically through E-Verify or submit a written termination notice to E-Verify@dhs.gov or fax to 202-443-0215.
E-Verify employer agents who choose to close their accounts should ensure that they notify their E-Verify employer agent client(s), and vice versa.
You must continue to use E-Verify in accordance with the MOU during this 30-day period or until you have received an e-mail confirming that the account is closed, whichever is sooner. All open E-Verify cases must be closed, even if you request to close your E-Verify account.
Yes, a client company may have an employer agent and an Employer account provided that the client company can clearly designate separate business processes, which employees are verified by the employer agent account and which are verified by the Employer account.
Employers may not have two E-Verify accounts that they use to verify the employment eligibility of one group of employees. While transitioning from one E-Verify account to another, you may have two active E-Verify accounts (i.e. an E-Verify employer agent account and an E-Verify employer account).
The employer agent can provide their client companies with a copy of their completed MOU.
The memorandum of understanding (MOU) is the legal document describing the agreement between the Department of Homeland Security and the entity requesting participation in E-Verify. It is a simple statement of shared and agreed upon responsibilities for participation in this government program. Before successfully enrolling in E-Verify, employers and employer agents must agree to the terms of the MOU and electronically sign the document. The document will then be electronically signed by the Department of Homeland Security. Employers and employer agents should print a copy of the MOU for their records. In addition, the client of an employer agent will need to sign an MOU.