For on-campus employment, an F-1 student’s unexpired foreign passport and Form I-94/94A indicating F-1 nonimmigrant status are acceptable List A documents for employers to complete Section 2 of Form I-9. Employers are not required to record information from the student’s Form I-20 in Section 2. On-campus employment is authorized until the completion of the student’s course of study. The F-1 nonimmigrant admission notation on Form I-94/I-94A usually states “D/S” which means duration of status. The F-1 student’s Form I-20 bears the latest date by which studies are to be completed and can be used as the date by which the employers should reverify the student’s employment authorization.
When an employer creates a case in E-Verify, the information from the I-20 is not required.
Employers should create a case for an F-1 student as they would for any other employee. As long as the employee and employer have completed the Form I-9 with acceptable documentation, the employer will have all the necessary information to create a case in E-Verify.
No, every employer who wishes to employ F-1 OPT students with STEM extensions must be enrolled in and in good standing with E-Verify. Each employer must enroll the hiring site or location where the F-1 OPT STEM employee will work in E-Verify, and verify all new hires at each site, including the F-1 OPT STEM student, if he or she is a new hire.
No, if an institution of higher education is both a federal contractor and wishes to employ F-1 OPT STEM extension students, it must:
- Continue to verify new hires and existing employees assigned to the federal contract as required by the federal contractor rule; and
- Enroll the hiring site or location where the F-1 OPT STEM employee will work in E-Verify, and verify all new hires at that site or location, whether or not the F-1 OPT STEM employee or other employees at that site or location are assigned to the Federal contract.
Alternatively, the university could enroll as an E-Verify employer and verify all new hires throughout the university including new hires assigned to the federal contract.
As long as the student has an Employment Authorization Document (Form I-766) issued by USCIS, the student may work for the duration of the card’s validity period while a correction is in progress.
A company who uses an E-Verify employer agent does not have a Company ID Number, but rather, receives a Client Company ID Number from its employer agent. Provide your E-Verify Client Company ID Number to the F-1 student applying for the 17-month STEM extension.
The F-1 student applying for the 17- month STEM extension needs to provide your E-Verify company identification number or valid E-Verify client company ID number on his Application for Employment Authorization (Form I-765) in order to be granted the 17-month STEM extension. If you choose not to disclose the number, the student cannot complete the application and will not be able to work for you.
Yes, you must enroll in E-Verify and sign an E-Verify memorandum of understanding (MOU) to hire F-1 students seeking a 17-month extension of their Optional Practical Training (OPT) under the Science, Technology, Engineering, Mathematics (STEM) Designated Degree Program. F-1 students who participate in an approved period of post-completion OPT after earning a bachelor’s, master’s, or doctoral degree from the list of designated STEM degrees may apply for this 17-month extension of their OPT.
Universities seeking to hire F-1 OPT students who seek the extension should enroll in E-Verify either as the university as a whole or as separate departments. If the university as a whole enrolls in E-Verify, the f-1 OPT STEM students may enroll in any qualifying STEM departments in the university. If the university departments are separately enrolled in E-Verify, then only those university departments that sign an MOU with E-Verify qualify as E-Verify employers and F-1 OPT STEM students may only work for a department that has separately enrolled in E-Verify.
Employment agencies and consulting firms who wish to employ F-1 OPT students who seek the extension must be enrolled in E-Verify. Third parties contracting with the agency or firm for which the student is providing services need not be enrolled.
F-1 students authorized for the 17-month OPT STEM extension must work at least 20 hours per week in a position directly related to the student’s STEM degree.
No, you may only create an E-Verify case for an employee who will receive payment or anything of monetary value, known as remuneration, and has completed Form I-9. Whether or not an intern is a paid employee is based on whether the intern receives payment or remuneration, such as free or reduced housing costs or meals. Check with your legal counsel or human resources professional to determine whether your intern should be considered a paid employee.
If there is one central department that signs an MOU, completes Forms I-9 and creates E-Verify cases for all of the university’s new hires, then the entire university is an E-Verify employer. If separate departments of the university (for example, a physics research lab within the university), each sign an MOU, complete Forms I-9 and create E-Verify cases separately for their new hires, then each such department or research lab would be a separate E-Verify employer. In the case of the physics research lab, F-1 OPT STEM students may only be employed by the lab that has signed an MOU with E-Verify; those students may not work in any other department or lab within the university.
Universities have two options for enrolling in E-Verify. If only certain components of the university, such as a department, college, school or campus, will hire employees and create E-Verify cases, the university may choose to have each of those separate components enroll in E-Verify and sign an MOU. Each component that enrolls in E-Verify and signs an MOU must list itself as a hiring site in E-Verify. A hiring site is a location where an individual is hired and completes a Form I-9.
For example, if a university research lab completes Forms I-9 for its new employees, it is considered a hiring site. The research lab could then enroll in E-Verify with its own MOU and create cases for new hires at the research lab. In this case, the research lab would only create E-Verify cases on new hires at the research lab; not all new hires at the entire university.
Alternately, if the human resources department typically completes Forms I-9 for all of the university’s new hires, it would be considered the university’s only hiring site. When the university enrolls in E-Verify, the human resources department will need to create E-Verify cases for all the university’s new hires. In this case, the university could not limit the creation of cases in E-Verify to new hires in specific departments.
Check with your legal counsel or human resources professional to determine whether separate enrollment for components of the university is appropriate. It is up to the university to determine how best to enroll in E-Verify.