How your company decides to enroll in E-Verify depends on how your company is organized and which locations will use E Verify. E-Verify collects the Federal Employer Identification Number (EIN) during enrollment, however, this number does not dictate which locations are enrolled in E-Verify. It is important to read the access method information during enrollment to determine the most appropriate access method for your company.
Yes, you may enroll only the locations that will create E-Verify cases in the E-Verify employer access method. This location can create cases for one or several hiring sites. During enrollment, your company may indicate the number of hiring sites and the name(s) of the program administrator(s) associated with that verification location. You will need to sign only one MOU.
How your company enrolls in E-Verify depends on how your company is organized and which locations will use E-Verify. Several options are listed below:
Option 1: Enroll all of your locations that will use E-Verify in the employer access method and sign an individual memorandum of understanding (MOU) for each location. This means that each location will create their cases in E-Verify.
Option 2: Enroll only the locations that will create E-Verify cases in the E-Verify employer access method. These locations can create cases for one or several hiring sites. During enrollment, your company may indicate the number of hiring sites and the name(s) of the program administrator(s) associated with the location. Your company will only sign one MOU for each location that will create cases in E-Verify. While this option offers employers a simple setup and the need to sign just one MOU, your company will not be able to monitor cases by hiring site.
Option 3: Enroll in the E-Verify corporate administrator access method and link any locations already enrolled in the E-Verify employer access method to the corporate administrator account. A corporate administrator account is an optional tool that is useful to a company that plans to create E-Verify cases from multiple locations and wants to link those sites to a single central account for management and reporting. The corporate administrator account allows you to enroll new locations and manage the accounts of each of your locations enrolled in E-Verify. A corporate administrator account on its own does not permit the creation of E-Verify cases, so it does not require an MOU. However, an MOU must be signed for each of your locations that will create cases in E-Verify.
What is an access method?
An access method allows companies to perform different functions within E-Verify.
During enrollment, E-Verify provides you with four questions to help determine which access method is right for your company. You must read each explanation carefully and answer all four questions for E-Verify to determine the correct access method for your company.
My company plans to use E-Verify to verify its employees.
My company plans to use E-Verify on behalf of our clients to verify their employees.
Corporate Administrator Access
My company has a central office that needs to manage E-Verify use for all of its locations that access E-Verify.
Web Services Access for Employers
My company plans to develop its own software to access E-Verify.
For additional information on the enrollment process, visit “Getting Started” on the E-Verify home page at www.dhs.gov/E-Verify.
You may enroll in E-Verify through the E-Verify enrollment website: https://e-verify.uscis.gov/enroll/.
The memorandum of understanding (MOU) is the legal document describing the agreement between the Department of Homeland Security and the entity requesting participation in E-Verify. It is a simple statement of shared and agreed upon responsibilities for participation in this government program. Before successfully enrolling in E-Verify, employers and employer agents must agree to the terms of the MOU and electronically sign the document. The document will then be electronically signed by the Department of Homeland Security. Employers and employer agents should print a copy of the MOU for their records. In addition, the client of an employer agent will need to sign an MOU.
E-Verify provides your company the following benefits:
- Allows you to verify that your employees are authorized to work in the United States and provides a response in as little as three to five seconds
- Provides extensive resources to assist you, including training, webinars and a dedicated hotline
- Is free of charge
- Provides a “rebuttable presumption” that you are in compliance with employment eligibility laws and
- Your state may require the use of E-Verify
No, E-Verify is an Internet-based system that compares the information a participating employer enters from an employee’s Form I-9 with SSA and DHS records to electronically verify the newly hired employee’s employment eligibility. E-Verify does not share an employee’s immigration status with an employer: Employers will only see the employee’s employment eligibility status.
No, E-Verify does not replace the legal requirement to complete and retain Form I-9. E-Verify verifies the employment authorization of new hires based on the information they provide on Form I-9. You still must retain and store Form I-9 in either paper, electronic, or microfilm/microfiche format for as long as the employee works for you, and then for the required retention period.
See The Handbook for Employers: Instructions for Completing Form I-9 (M-274) for more information on retention of Form I-9.
E-Verify is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility.