Your employee should provide all other legal names used, including maiden name if applicable. If needed, your employee may write any additional legal names on the form where it best fits and does not interfere with other information on the form. Including the information in a signed and dated attachment is also acceptable.
“D/S” should be written in Section 1 when applicable (e.g., F-1 nonimmigrant student engaging in on-campus employment; nonimmigrant admitted under the Compact of Free Association Between the United States and the Federal States of Micronesia or the Republic of the Marshall Islands).
The full Mexican or Canadian address should be entered in Section 1 using the boxes for Address, City or Town, State and Zip Code. If additional space is needed, the employee may write information, such as the country, on the form near the address data fields where it best fits and does not interfere with other information on the form, or in a signed and dated attachment that includes an explanation regarding why extra space was needed for the address.
In most cases, employees can leave certain fields blank if they do not apply, but it is recommended to use “N/A.” However, if the passport number and country of issuance fields in Section 1 do not apply, the employee must write “N/A.” Follow the Form I-9 Instructions when determining if an N/A is required. The instructions state when an employer or employee may use N/A or must use N/A. Required fields must be completed with either the information requested or “N/A.” Failing to provide a response in a required field may be considered a verification violation.
Employees must complete every applicable field in Section 1 of Form I-9 with the exception of the fields requesting your employee’s telephone number, e-mail address, and Social Security number. However, your employee must enter their Social Security number in this field if you participate in E-Verify.
No. Although it is your responsibility as an employer to ensure that your employees fully complete Section 1 by the time employment begins, the employee is not required to present a document to complete this section. When you complete Section 2, you may not ask to see a document with the employee’s Alien Number or Admission Number or otherwise specify which document(s) an employee may present. To do so may violate the anti-discrimination provision of the INA.
A minor may act as a preparer/translator for Form I-9. USCIS recommends that employers use their discretion in determining if the minor understands the legal consequences of signing the Preparer/Translator Certification.
You may help an employee who needs assistance in completing Section 1 of Form I-9. However, you must also complete the Preparer and/or Translator Certification block. The employee must still sign the certification block in Section 1.