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If an employer discovers that he or she has omitted information in Section 2 of Form I-9, he or she should enter the omitted information and initial and date the addition. The employer should attach a written explanation of what happened to Form I-9.

Do not back-date Form I-9; the employer should enter the current date and initial by the date field.

Last Reviewed/Updated: 
11/25/2014

If you discover your employee has omitted information in Section 1 of Form I-9, the employer must ask the employee to enter the missing information. When correcting Section 1, the employee should:

  • Enter the missing information
  • Initial and date the newly entered information
  • Attach a written explanation as to what happened.

Do not back-date Form I-9; the employee should enter the current date and initial by the date field.

If the employee’s employment was terminated, the employer should attach a written explanation about the omission to the employee’s Form I-9.

Last Reviewed/Updated: 
11/25/2014

If an employer discovers a missing Form I-9, the employer and employee must complete a new Form I-9. The newly completed form should not be back-dated. If the employee cannot produce acceptable documentation or refuses to complete Section 1 of the Form I-9, he or she cannot work for pay. For more information on correcting Forms I-9 visit I-9-Central.

Employers are not required to have Forms I-9 for employees hired on or before November 6, 1986.

 

Last Reviewed/Updated: 
11/25/2014

If the wrong version of the Form I-9 was completed when the employee was hired, but the Form I-9 documentation presented was acceptable under the Form I-9 rules that were current at the time of hire, an employer should rectify the error. Employers have two options to correct the error.

  1. The best way would be for the employer and employee to complete the current version of Form I-9 and staple the previously completed Form I-9 to the current version. Include an explanation of what happened and sign and date the explanation.
  2. If the employer is unable to have the employee and employer complete the current version of Form I-9, the employer should:
  • Staple the outdated, but complete I-9, to the current version;

Sign the current Form I-9 version;

Include an explanation of why the current version is attached

Sign and date the explanation; or

  • Draft an explanation of the situation 

Sign and date the explanation 

Attach the explanation to the completed outdated Form I-9

Last Reviewed/Updated: 
10/16/2014

No. As long as it is clear that the signature relates to the attestation (“I attest, under penalty of perjury …”), there is no need to complete a new Form I-9 or correct the placement of the signature.

Last Reviewed/Updated: 
03/27/2014

.  Employees needing assistance to correct Section 1 can have a preparer and/or translator help with the correction.  The preparer and/or translator should:

  • Make the correction or help the employee make the correction by drawing a line through the incorrect information and entering the correct information
  • Have the employee initial and date the correction
  • Initial and date the correction next to the employee’s initials 

If the preparer and/or translator who helps with the correction completed the preparer and/or translator certification block when the employee initially completed Form I-9, he or she should not complete the certification block again.  If the preparer and/or translator did not previously complete the preparer and/or translator certification block, he or she should:

  • Complete the certification block; or
  • If the certification block was previously completed by a different preparer and/or translator:
    • Draw a line through the previous preparer and/or translator information
    • Enter the new preparer and/or translator information 

Electronic Forms I-9 should reflect all changes in their audit trail.

Last Reviewed/Updated: 
03/27/2014

The notary and authorized representative acts as an agent for you. Either you, the notary or authorized representative may make corrections to Forms I-9 as needed. To make corrections line through the incorrect information, enter the correct information, and initial and date the change. Electronic Forms I-9 should reflect all changes in their audit trail.

Last Reviewed/Updated: 
03/27/2014

If the employer, recruiter, or referrer for a fee (“employer”) discovers an error in Section 1 of an employee’s Form I-9, the employer should ask the employee to correct the error.  When correcting Section 1, the employee should:

  • Draw a line through the incorrect information
  • Enter the correct information
  • Initial and date the correction 

Employees needing assistance to correct Section 1 can have a preparer and/or translator help with the correction.  The preparer and/or translator should:                                                                                                  

  • Make the correction or help the employee make the correction by drawing a line through the incorrect information and entering the correction information
  • Have the employee initial and date the correction
  • Initial and date the correction next to the employee’s initials

Employers and/or their authorized representative may only correct errors made in Section 2 or Section 3 of Form I-9. When correcting Sections 2 or 3, the employer should:

  • Draw a line through the incorrect information
  • Enter the correct information
  • Initial and date the correction 

When an employer discovers they have completed an outdated expired Form I-9, they may correct the error by either stapling the outdated, but completed form, to the current version having the employer sign the current version notating why the current version is attached (wrong edition was used at time of hire) or, drafting a letter explaining that the wrong form was filled out correctly and in good faith.

To correct multiple recording errors on the form, the employer may redo the section on a new Form I-9 and attach it to the old form. A new Form I-9 can be completed if major errors (such as entire sections being left blank or Section 2 being completed based on unacceptable documents) need to be corrected. A note should be included in the file regarding the reason the employer made changes to an existing Form I-9 or completed a new Form I-9.  This should be attached to the original Form I-9.

Electronic Forms I-9 should reflect all changes in their audit trail. For violations that reasonably cannot be corrected, the employer or recruiter or referrer for a fee must provide an explanation in writing as to why the corrections cannot be corrected and attach the explanation to the original Form I-9.  Do NOT conceal any changes made on the form (other than simple notation errors when copying).

If you have previously made changes on Forms I-9 in White-Out instead, USCIS recommends that you attach a note to the corrected Forms I-9 explaining what happened. Be sure to sign and date the note.

Last Reviewed/Updated: 
03/27/2014