Official Website of the United States Department of Homeland Security

If the employer completes and retains Form I-9 in paper format only, you must retain the original Form I-9 with the original handwritten signatures for three years after the date of hire or one year after the date the individual’s employment is terminated, whichever is later. Photocopies of the completed Form I-9 are not acceptable to meet this retention requirement.

You may choose to scan and upload the original, signed form in order to retain it electronically.  Once you have securely stored Form I-9 in electronic format, you may destroy the original paper Form I-9.

Last Reviewed/Updated: