(a) General. One year after the alien's entry as a refugee he or she shall be sent Form I-594 and scheduled for an interview. In addition, each alien must be furnished a Health and Human Services data sheet so that it may be completed and submitted at the time of interview. If the alien is found admissible after inspection in accordance with section 209(a) of the Act, he or she shall be processed on Form I-89, I-551 or I-586, Card Data Collection Form, and shall be given Form I-357, Welcome to the United States, upon the conclusion of the interview. The Form G-325A, Biographic Information, record check shall be completed on a post-audit basis. If a positive response to the Form G-325A record check is subsequently received, appropriate action shall be taken promptly pursuant to section 242 of the Act.

(b) Approved applications.

(1) In each approved case, Form I-181, Memorandum of Creation of Record of Lawful Permanent Residence, shall be completed and signed by the admitting officer. The date of entry for permanent residence is the date of arrival in the United States as a refugee. The port of entry for permanent residence is the location of the Service office completing the adjustment. The adjustment codes are:

(i) Principal refugee, RE-6;

(ii) Spouse, RE-7; or

(iii) Child, RE-8.

(2) The file copy of Form I-181 should be placed on the left side of the alien's A-File.

(3) If the refugee, the spouse, or the child was admitted to the United States with a Form I-94, Arrival-Departure Record, bearing a revision date earlier than January 1, 1983, the alien's copy of the Form I-94 is to be stamped on the reverse, "Admitted 209(a)". Route this copy to Appalachian Computer Services, Leni Jackson Bldg. (NIIS Documents) P.O. Box 150, London, Kentucky 40741.

(4) If the refugee, the spouse, or the child was admitted to the United States with a Form I-94 bearing a revision date of January 1, 1983 or after, the reverse side of the Form I-94 departure record is to be stamped "Admitted 209(a)". Route the departure record to the appropriate Document Control Center or keying center in accordance with instructions in the NIIS Processing Manual.

(5) Complete Form I-89, I-551 or I-586, Card Data Collection Form, in accordance with the instructions on Form M-226, I-551 or I-586, Card Data Collection Manual (ADIT Manual). Forward the Form I-89, with the appropriate copy of the Form I-181, to the card facility for issuance of Form I-551.

(c) Denied applications. If found inadmissible to the United States, the alien shall be furnished a new Form I-94 pending final decision on excludability and execution of a final exclusion order. The arrival copy of such newly issued Form I-94 shall be forwarded to the appropriate Document Control Center or keying center in accordance with instructions in the NIIS Processing Manual.

(d) Terminal action.

(1) The interested voluntary agency shall be given written notification of the results of the primary inspection accorded the applicant, including the applicant's last known address, and if found inadmissible, the reason(s) therefor.

(2) Forward the Health and Human Services form to: Data Analysis Unit, Office of Refugee Resettlement, Department of Health and Human Services, 370 L'Enfant Promenade, SW., Washington D.C. 20447.