OI APPENDIX-4. AUTOMATED STUDENT SCHOOL DATABASE -- STSC

1. Computer-generated student status form.

(i) Frequency of generation. Service regulations permit the sending of computer-generated student status forms, Forms I-721, from Central Office to all approved schools at least once a year.

If due to budgetary constraints or other reasons, Form I-721 is not sent to all approved schools as frequently as Service regulations permit, the district director may, if necessary, request that it be sent as an ad hoc report to a specific school, a number of schools or all schools within his or her jurisdiction. Between reporting periods, designated school officials are encouraged to report mala fide students or students who have terminated their studies by writing to the district director.

(ii) Obligations of designated school official. Form I-721 lists all F-1 and M-1 students who, according to records in STSC, are attending the school. The designated official must:

(A) circle the one correct status code for each student listed on Form I-721,

(B) add any other F-1 or M-1 students in attendance to Form I-721 Supplement(s),

(C) make any desired corrections on Form I-721 Supplement(s),

(D) follow all instructions of Form I-721 and I-721 Supplement, and

Please return this notice in the enclosed envelope with the requested information.

Thank you for your cooperation.

(E) mail Forms I-721 and I-721 Supplement(s) to the Service data processing data processing center within 60 days of the date generated.

(iii) Processing of Form I-721. Status codes circled by the designated official will be keyed into STSC at the data processing center.

Form I-721 Supplement(s) will be forwarded to the Examinations section of the office having jurisdiction over the school for verification of the immigration status of students added and any corrections made.

2. Meaning of student status codes on Form I-721.

(i) Code 1: Student is enrolled and pursuing a full course of study, including the following:

on authorized vacation

Engaged in post-doctoral study or research

Engaged in "cooperative study" (alternate work/study program) at a college, university, conservatory, or seminary.

Temporarily not enrolled or pursuing less than a full course of study due to illness.

(ii) Code 2: Student is enrolled but not pursuing a full course of study. Out of status unless:

(A) an I-94 departure clears the student record or

(B) the student is reinstated.

(iii) Code 3: Student is no longer enrolled at this institution, including the following:

Graduated/completed course of study.

Transferred.

Withdrew/terminated.

Participating in approved post-graduate practical training. Out of status unless>

(A) an I-94 departure clears the student record,

(B) the student is reinstated,

(C) practical training on Form I-538 is posted to the student record, or

(D) a school transfer on Form I-538 or I-20 Transfer is posted to the student record.

(iv) Code 4: Student was admitted to the school and issued Form I-20 A/B or I-20 M/N, but has, to date, not enrolled in this school. Same as Code 2.

(v) Code 5: Student has changed from F-1 or M-1 status to another nonimmigrant status, has adjusted to immigrant status, or has other permission to stay in the United States (other than F-1 or M-1 classification). No status is reflected. This code will generate a report to be sent to the Examinations section of the Files control Office having jurisdiction over the school so that an officer can verify the student's status.

(vi) Code 6: Student has not been issued an I-20 A/B or I-20 M/N by this school. No status is reflected. However, this code will generate an error report to look into the case.

3. Status codes for students who filed applications with the Service.

(i) Student pursuing full course of study. When a currently enrolled student pursuing a full course of study has applied for extension of stay and school transfer, practical training, another nonimmigrant classification, adjustment of status to that of a lawful permanent resident or political asylum, Code 1 should be checked.

(ii) Student no longer enrolled seeking extension as nonimmigrant. If a student who is no longer enrolled in the designated official's school file a timely application for extension of stay and school transfer, practical training, or another nonimmigrant classification, Code 5 should be checked because it has traditionally been the policy of this Service that an alien who file a timely application for extension of stay is not considered to be out of status if the prior authorized period of stay expires pen ding a decision on the application.

(iii) Student no longer enrolled seeking lawful permanent residence or political asylum. If a student who is no longer enrolled in the designated official's school files an application for adjustment of status or political asylum, Code 5 should also be checked because the normal operating procedures of this Service allow an alien who has filed such an application to remain in the United States until it is decided.