Electronic Form I-9
Q. My company is creating an electronic Form I-9. We would like to include a drop-down menu that shows which documents are acceptable for each citizenship and immigration status. Is there a resource that shows which documents individuals with different citizenship or immigration statuses may present to complete Form I-9?
A. The Citizenship Status/Document Matrix may be used as a resource for specific documents issued to categories of individuals based on citizenship and immigration status that may be presented to complete Form I-9.
Q. How can I add an electronic signature field to Form I-9?
A. The Form I-9 posted to the USCIS website does not currently have an electronic signature function and must remain locked to ensure its integrity. Employers who wish to implement an electronic Form I-9 with an electronic signature function may re-create a Form I-9 that includes such a function, as long as the form looks the same and contains all the data elements and language as the Form I-9 posted to the USCIS website. See 8 CFR 274a.2 (a)(2). The electronic Form I-9, which includes any electronic signature function an employer implements, and the system used to generate and store it must comply with regulations found at 8 CFR 274a.2 (e)-(i). See pages 23-26 of the Handbook for Employers: Instructions for Completing Form I-9 for more information.