It is important to know the differences between a verification location and a hiring site.
Verification locations are locations where registered users create verification cases. Typically, a verification location is where your company's human resources staff takes the information from an employee's Form I-9, Employment Eligibility Verification, and begins a case in E-Verify. If your company has staff at each location that uses E-Verify then each location is considered a verification location. Alternatively, if your company centralizes the use of E-Verify from one location, then only that location is considered a verification location.
E-Verify only permits you to enter one verification location per employer access account. If you prefer a single employer access account, you must choose one of your verification locations as the verification location of record in E-Verify. Although you will not provide us location information for your other verification locations, you may still run E-Verify cases at your other locations. This option requires you to sign a single Memorandum of Understanding (MOU) during enrollment.
Alternatively, you may enroll each verification location in E-Verify employer access and link them together with a corporate administrator account. A corporate administrator account allows you to manage the accounts of each verification location that is enrolled in E-Verify employer access and is linked to your corporate administrator account. A corporate administrator account does not permit you to run E-Verify cases so you must enroll at least one verification location in E-Verify employer access to use E-Verify. Although a corporate administrator account does not require an MOU, an MOU must be signed for each verification location that you enroll in E-Verify employer access.
Hiring sites are locations where your company's employees are hired. Typically, a hiring site is where an employee completes Form I-9. If your company begins cases in E-Verify at that location, it is a verification location and a hiring site. During enrollment, you must provide us the number of hiring sites participating in E-Verify in each state. You should not include in your number any hiring sites that you have excluded from E Verify.
Example 1: Kevin owns a furniture store in Springfield. His employees complete their Forms I-9 at the store and Kevin plans to use the computer at the store to use E-Verify. Kevin will enroll in E-Verify employer access and has a single verification location and hiring site, the furniture store.
Example 2: Rebecca owns three restaurants, two in Georgia and one in Florida. In addition, Rebecca runs the business operations of these restaurants from a small office in Florida with its own staff. When her restaurant managers hire a new employee, the manager and the employee complete the Form I-9 on site at the restaurant. The manager then forwards the Form I-9 to Rebecca's central office. Rebecca plans to have her office staff run the E-Verify cases. In this case, Rebecca will enroll in E-Verify employer access with her central office as the verification location along with two hiring sites in Georgia and two hiring sites in Florida (the central office counts as a hiring site because Rebecca hires staff members there as well).
Example 3: John owns five copy centers in Kansas. Each copy center operates with a manager and there is no central office. At each copy center, the manager completes a Form I-9 for every new employee and files it on site. John plans to have the copy center managers run the E-Verify cases for their own employees. In this example, each copy center is a verification location and a hiring site. In implementing E-Verify, John has two options.
One of John's options:
Is to enroll in E-Verify employer access and set up a single company account that will serve all of his copy centers. Although John has five verification locations, E-Verify only permits John to enter one verification location per company account. If John prefers a single company account, he must choose one copy center as his verification location in E-Verify, but can still run E-Verify cases at his other locations.
E-Verify permits multiple hiring sites and during enrollment John should indicate his company has five hiring sites. While this option offers John a simpler setup and the need to sign just one Memorandum of Understanding (MOU), he will not be able to monitor usage on a location-by-location basis.
John's other option:
Is to enroll each copy center in E-Verify employer access and link them together with a corporate administrator account. A corporate administrator account will allow John to manage the accounts of each of his copy centers, but will not allow him to run E Verify cases himself. If John prefers multiple company accounts linked to a corporate administrator account, he should enroll each copy center in E-Verify employer access with a single hiring site. While John's corporate administrator account does not require an MOU, he must sign an MOU for each copy center that he enrolls in E-Verify employer access.
After creating his corporate administrator account, John can enroll each copy center location through the "add a location" feature from within his corporate administrator account. Alternatively, he can instruct his copy center managers to enroll in E-Verify employer access and select John's corporate administrator account during enrollment as their corporate administrator. This can also be done after enrollment through the "Maintain Company" feature from with E-Verify.