5.2 Reverifying or Updating Employment Authorization for Rehired Employees

5.2 Reverifying or Updating Employment Authorization for Rehired Employees

If you rehire an employee within three years from the date their Form I-9 was previously completed, you may either rely on the employee’s previously executed Form I-9 or complete a new one. If you choose to rely on a previously completed Form I-9, follow these guidelines:

  • If the employee remains employment authorized as indicated on the previous Form I-9, the employee does not need to provide any additional documentation. In Section 3, provide the employee’s rehire date, any name changes, and sign and date the form.
  • If the previous Form I-9 indicates that the employee’s employment authorization has expired, you must reverify employment authorization in Section 3 in addition to providing the rehire date. If the previously executed Form I-9 is not the current version of the form, you must complete Section 3 on the current version of the form.
  • If you already used Section 3 of the employee’s previously completed Form I-9, but are rehiring the employee within three years of the original execution of Form I-9, you may complete Section 3 on a new Form I-9 and attach it to the previously completed form.

Employees rehired after three years of the original completion of the Form I-9 must complete a new Form I-9.

To reverify:

  1. Enter the date of rehire in Block B of Section 3.
  2. Enter the document title, number and expiration date (if any) of the document(s) the employee presents in Block C of Section 3.
  3. Sign and date Section 3.
  4. If you choose to use a new Form I-9, enter the employee’s name at the top of page 2 of a new Form I-9 and complete Section 3 of the new Form I-9, retaining the new form with the previously completed one.
  5. You must reverify the employee on a new Form I-9 if the version of the form you used for the previous verification is no longer valid. Please check uscis.gov/i-9 for the current Form I-9.

Updating an employee’s name is optional. To update:

  1. Enter the date of rehire in Block B and the employee’s new name, if applicable, in Block A of Section 3.
  2. Sign and date Section 3.
  3. If you are updating on a new Form I-9, enter the employee’s name at the top of page 2 and use Section 3 of the new Form I-9 to update. Keep the new Form I-9 with the previously completed one.
Figure 4: Completing Section 3: Reverification and Rehires
Screen capture of Section 3: Reverification and Rehires
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Enter the employee’s new name, if applicable, in block A.

 
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Enter the employee’s date of rehire, if applicable, in block B.

 
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Enter the document title, number, and expiration date (if any) of document(s) presented in block C.

 
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Sign and date Section 3.

 

Note: If you need to reverify the employment authorization of an existing employee who completed an earlier version of Form I-9, the employee must provide any List A or C document(s) they choose from the Lists of Acceptable Documents for the most current version of the Form I-9. Enter the new document(s) information in Section 3 of the current version of Form I-9 and keep it with the previously completed Form I-9. Visit I-9 Central at uscis.gov/i-9-central for the most current version of the Form I-9.

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