6.2 Employees with Disabilities (Special Placement)

6.2 Employees with Disabilities (Special Placement)

Individuals who have a physical or mental impairment which substantially limits one or more of their major life activities and who are placed in jobs by a nonprofit organization, association or as part of a rehabilitation program may establish identity under List B by using procedures similar to those used by individuals under 18 years of age who are unable to produce a List B identity document and otherwise qualify to use these procedures. The individual will still be required to present an employment authorization document from List C. If the employer participates in E-Verify, the individual’s List B identity document must contain a photograph. Complete Form I-9 as shown below.

Figure 7: Completing Section 1 of Form I-9 for employees with disabilities (special placement)
Screen capture of Figure 7: Completing Section 1 of Form I-9 for employees with disabilities (special placement)
Circled 1

The representative of the nonprofit organization, association, rehabilitation program, parent or legal guardian of an individual with a disability completes Section 1 and enters, “Special Placement” in the Signature of Employee field and dates the form.

 
Circled 2

The representative, parent or legal guardian completes the Preparer and/or Translator Certification block.

 
Figure 8: Completing Section 2 of Form I-9 for employees with disabilities (special placement)
Screen capture of Figure 8: Completing Section 2 of Form I-9 for employees with disabilities (special placement)
Circled 1

At the top of Section 2, enter the employee’s last name, first name and middle initial exactly as this information was entered in Section 1. Enter the number that correlates with the citizenship or immigration status box selected for the employee in Section 1.

 
Circled 2

Enter “Special Placement” under List B and enter information about the List C document that the employee with a disability presents.

 
Circled 3

Enter the date employment began.

 
Circled 4

The employer or authorized representative attests to physically examining the documents provided by completing the Last Name, First Name, Employer’s Business or Organization Name fields and signing and dating the signature and date fields.

 
Circled 5

Enter the business’s street address, city or town, state and ZIP Code.

 
Last Reviewed/Updated:

CHAPTERS