9.0 Correcting Form I-9
9.0 Correcting Form I-9
If the employer, recruiter, or referrer for a fee (“employer”) discovers an error in Section 1 of an employee’s Form I-9, the employer should bring itself into compliance immediately and ask the employee to correct the error. Employers and/or their authorized representative may only correct errors made in Section 2 or Section 3 of Form I-9.
To correct the form:
- Draw a line through the incorrect information;
- Enter the correct information;
- Initial and date the correction.
Correcting Section 1
If the employer and/or their authorized representative discover information has been omitted in Section 1, the employer should ask the employee to enter the missing information. If the employee is remotely located, the employer should develop the appropriate business process to allow the employee to enter the missing information in Section 1.
When correcting Section 1, the employee should:
- Enter the omitted information;
- Initial and date near the newly entered information.
The employer should attach a written explanation of what happened.
If the employee’s employment has terminated, the employer should attach a written explanation to the Form I-9 explaining the error and place in the employee’s file.
Corrections by a Preparer/Translator Assisting with Section 1
Upon discovering an error, the preparer and/or translator should:
- Make the correction or help the employee make the correction by drawing a line through the incorrect information and entering the correct information;
- Have the employee initial and date the correction;
- Initial and date the correction if the preparer/translator makes the correction.
If the preparer and/or translator who helps with the correction completed the Preparer and/or Translator Certification block when the employee initially completed Form I-9, they should not complete the certification block again. If the preparer and/or translator did not previously complete the preparer and/or translator certification block, they should:
- Complete the certification block; or
- If the certification block was previously completed by a different preparer and/or translator, complete a new certification block.
Correcting Section 2 and Section 3
If the employer and/or their authorized representative discover information has been omitted in Section 2 or 3, the employer should enter the omitted information to the extent possible and initial and date in the same area. Also, it would be helpful to attach a written explanation of what happened to the Form I-9. If an employer failed to enter the date Section 2 and/or 3 was completed, the form should not be back dated. The employer should enter the current date and initial by the date field.
To correct multiple recording errors on the form, you may redo the section on a new Form I-9 and attach it to the old form. A new Form I-9 can be completed if major errors (such as entire sections were left blank or Section 2 was completed based on unacceptable documents) need to be corrected. A note should be attached to the employee’s Form I-9 regarding the reason changes were made to an existing Form I-9 or a new Form I-9 was completed.
Do NOT conceal any changes made on the form. Doing so may lead to increased liability under federal immigration law.
If you have made changes on a Form I-9 using correction fluid, we recommend you attach a signed and dated note to the corrected Form I-9 explaining what happened. You can find guidance on making corrections to Form I-9 at uscis.gov/i-9-central.