Receipts

Receipts

Sometimes, employees will present a "receipt" in place of a List A, List B, or List C document. An acceptable receipt is valid for a short period of time for completion of Section 2 or Section 3 (reverification) of Form I-9, Employment Eligibility Verification.

There are only 3 types of acceptable receipts: 

  • A receipt showing that your employee has applied to replace a document that was lost, stolen or damaged.

Your employee may present a receipt for the application for the replacement of any List A, List B, or List C document. This receipt is valid for 90 days from the date of hire (meaning, first day of work for pay) or in the case of reverification, 90 days from the date employment authorization expired. Within 90- days, the employee must show you the replacement document for which the receipt was given.

  • The arrival portion of Form I-94/I-94A (Arrival-Departure Record) with a temporary Form I-551 stamp and a photograph of the individual                                      

Lawful permanent residents may present this List A receipt instead of their permanent resident cards (Form I-551) to show evidence of both identity and employment authorization. This receipt is valid until the expiration date on the stamp, or 1 year after the issuance date if the stamp does not contain an expiration date. When it expires, your employee must provide their permanent resident card (Form I-551).

  • Departure portion of Form I-94/I-94A with a refugee admission stamp or computer-generated printout of Form I-94 with admission code “RE”

A refugee may present this List A receipt to show evidence of both identity and employment authorization. This receipt is valid for 90 days from the date of hire or in the case of reverification, 90 days from the date employment authorization expired. When the receipt expires, your employee must show the employer either an Employment Authorization Document (Form I-766) or a combination of a List B document and an unrestricted Social Security card.

When your  employee provides an acceptable receipt for initial verification, you should:

  • Record the document title in Section 2 under List A, List B or List C, as applicable.
  • Enter the word “receipt,” the document title and number and the last day that the receipt is valid.

After the receipt expires, you should:

  • Cross out the word “receipt” and any accompanying document number.
  • Record the number and other required document information from the actual document presented.
  • Initial and date the change.

You cannot accept a receipt for the application for an initial or renewal employment authorization but can accept a receipt for the application for replacement of a lost, stolen or damaged employment authorization document. You cannot accept receipts if employment will last less than 3 days.

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