Completing Section 1, Employee Information and Attestation
Complete Section 1,
Employee Information and Attestation
When completing Form I-9, Employment Eligibility Verification, you must make available to your employee the complete instructions to the form and the Lists of Acceptable Documents. Your newly hired employee must complete and sign Section 1 of Form I-9 no later than their first day of employment.
You may have your employees complete Form I-9:
- On their first day of employment (the actual commencement of employment of an employee for wages or other remuneration referred to as date of hire in the Department of Homeland Security regulations); or
- Before their first day of hire, if you have offered the individual a job and if they have accepted the offer.
First Day of Work
Employee completes Section 1
Form I-9 Due
Employer completes Section 2
Employees can have help completing Section 1, including using a translator.
Employee Responsibilities for Section 1
Employees must provide their:
Full legal name
- If the employee has two last names (family names), include both. If the employee has two first names (given names), include both.
- If the employee only has one name, enter it in the Last Name field, then enter “Unknown” in the First Name field
- If the employee hyphenates his or her first or last names, include the hyphen (-) between the names.
- Include their middle initial, if the employee has a middle name.
- Other names used, if applicable (such as a maiden name)
- Current address, including street name and number city, state and ZIP Code. Include the apartment number or letter if applicable.
- Date of birth
- Check mark next to the appropriate box to indicate whether they are a U.S. citizen or noncitizen national, lawful permanent resident of the U.S., or an alien authorized to work in the U.S.
- Alien Number/USCIS Number, Form I-94 admission number, or foreign passport number (including country of issuance), and the date employment authorization expires (if applicable)
- Signature and the date
Additionally, employees may provide their:
- Social Security number (this is optional unless the employer uses E-Verify)
- E-mail address (for the employee to receive email notifications if the employer uses E-Verify)
- Telephone number
Employees must sign the form even if a preparer or translator helps them. The preparer or translator who helps your employee must provide his or her name and address and must sign and date the certification on the form. If more than one preparer or translator is used, you may use Form I-9 Supplement, Section 1 Preparer and/or Translator Certification, to document each preparer and/or translator assisting an employee in completing Section 1 of Form I-9.
If one or more preparers and/or translators assists the employee in completing the form using a computer, then select the number of certification areas needed from the dropdown provided. Any additional certification areas generated will result in an additional page.
Each preparer or translator must complete, sign and date a separate certification area. You must retain completed supplement sheets with the employee's completed Form I-9.
The date your employee enters next to his or her signature should match the date the preparer/translator signed the form.
If no Preparer and/or Translator was used, the employee must check the box marked “I did not use a Preparer or Translator”.
Employer Responsibilities for Section 1
- Review the information your employee provided in Section 1.
- Ensure that your employee provided information in all required fields.
Note: Your employees are not required to provide a Social Security number in Section 1. However, a Social Security number is required if you use E-Verify.
- Ensure your employee signed and dated the form.
- Ensure the Preparer/Translator section has been completed, signed, and dated if your employee used a preparer/translator.
- You should note whether your employees indicated in Section 1 that their employment authorization will expire.
- You may need to reverify your employee's authorization when it expires. You may want to remind your employees at least 90 days before the expiration date that they will need to present a List A or List C document to show continued employment authorization for reverification purposes. Employees must present these documents on or before the date their current employment authorization expires..
- Note that the expiration date for employment authorization provided by your employee in Section 1 may or may not match the expiration date of the List A or List C document your employee presents for Section 2, Employer Review and Attestation. The earlier date should be used for reverification purposes.