Form I-9 Examples Related to Temporary COVID-19 Policies
The following examples show how DHS recommends that you notate Form I-9 when remotely inspecting employment authorization and identity documents and then subsequently performing the required in-person physical inspection.
Note: Examples are provided to assist with Form I-9 documentation you may complete related to remote inspection or in-person physical inspection. You are not required to update your Forms I-9 based on these examples if there are differences.
How to Notate Remote Inspections and Subsequent Physical Inspections
If the person who performed the remote inspection also performs the physical inspection, they should indicate the date they physically examined the documents then add their initials in the Additional Information field.
If the person who performed the remote inspection cannot also perform the physical inspection, the person who performs the physical inspection should indicate the date they physically examined the documents as well as their full name and title in the Additional Information field.
Employers should make required notations for remote and subsequent physical inspections of reverifications in the Additional Information field in Section 2. If the same person performs both the remote and subsequent physical inspections for a reverification, complete as shown. If a different person performs the physical inspection, that person should write their full name and title, instead of their initials.
E-Verify employers enrolled during the COVID-19 Flexibilities, may choose an alternative procedure instead of physical examination. See instructions on who is eligible and how to use this alternative procedure.