Since Form I-9 contains an employee’s private information, and you are required to retain forms for specific periods of time, you should ensure that you protect that private information, and that it is used only for Form I-9 purposes. To protect employees’ private information, ensure that completed Forms I-9 and all supporting photocopies of documents are stored in a safe, secure location. Ensure that only authorized individuals can access these documents. For more information on protecting electronically stored Forms I-9 please refer to the Handbook for Employers (M-274) (PDF).

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