What's New Archives

E-Verify Modernization Live Twitter Office Hour (05/07/18)

In April 2018, the E-Verify program modernized its system and released a host of enhancements to improve the employment eligibility verification process and user experience.

We invite you to tweet @EVerify on May 8 at 2 p.m (Eastern) to chat with our experts about the new navigation and system usability. We’ll be tweeting live, so be sure to use #AskEVerify to get your questions answered.

Follow us on twitter.com/everify for updates and tips about Form I-9 , E-Verify , my E-Verify , or visit E-Verify .gov.

E-Verify Modernization Launch (04/23/18)

On April 23, USCIS announced the E-Verify program modernized its system to improve users’ experience, reduce errors, and increase the speed and accuracy of the employment eligibility verification process. Improvements include:

  • Enhanced usability features to help users enter correct information and makes E-Verify more user friendly;
  • Streamlined case creation and management to increase results speed and accuracy;
  • Improved overall data integrity and system compliance; and
  • Transferred case data to a new modernized database.

These and other enhancements found on the E-Verify Enhancements April 2018 webpage were made from feedback and extensive testing from E-Verify users. Log in or enroll to experience the new E-Verify today and see the new job aids at E-Verify.gov.

E-Verify is Temporarily Unavailable April 20 - 22 (04/19/18)

Due to the implementation of system enhancements, E-Verify will be unavailable from April 20 at 9 p.m. to April 22 at 11:59 p.m. (Eastern). The E-Verify outage does not affect the requirements for Form I-9, Employment Eligibility Verification. Employers must still complete Form I-9 no later than the third business day after employment begins. For more information, see the Handbook for Employers (M-274) (PDF), I-9 Central and our fact sheet.

TPS for Syria Extended for 18 Months; EADs Automatically Extended Through Sept. 27, 2018 (04/11/18)

Secretary of Homeland Security Kirstjen M. Nielsen announced that the Temporary Protected Status (TPS) designation for Syria has been extended for 18 months, through Sept. 30, 2019. Current beneficiaries who want to maintain their status must re-register between March 5, 2018, and May 4, 2018.

Given the timeframes involved with processing TPS re-registration applications, USCIS recognizes that not all re-registrants will receive new Employment Authorization Documents (EADs) before their current EADs expire on March 31, 2018. Accordingly, USCIS has automatically extended the validity of these EADs issued under the TPS designation of Syria for 180 days, through Sept. 27, 2018.

Completing Form I-9

When completing or updating Form I-9, Employment Eligibility Verification:

  • Refer to this Federal Register notice, which provides confirmation that your employee’s EAD is automatically extended for 180 days, until Sept. 27, 2018.
  • Your employee may present their EAD that has an expiration date of March 31, 2018, and a category code of “A-12” or “C-19,” along with Form I-797C that contains category code “A-12” or “C-19.” This combination is a List A document that is valid until Sept. 27, 2018.

Find more details on the termination of this TPS designation for Syria on I-9 Central and instructions for completing Form I-9 on the TPS page.

New E-Verify.gov Website (04/10/18)

U.S. Citizenship and Immigration Services (USCIS) today announced the launch of our new website, E-Verify.gov. This is the authoritative source for information on electronic employment eligibility verification.

E-Verify.gov is for employers, employees and the general public. The user-friendly website provides information about E-Verify and Form I-9, Employment Eligibility Verification. Users will also easily find helpful information about employee rights and employer responsibilities under the employment eligibility verification process.

E-Verify.gov allows employers to enroll in E-Verify directly from the website and permits registered users to access their accounts. Individuals with myE-Verify accounts can also access their accounts through E-Verify.gov.

E-Verify.gov is available in English and Spanish. See the USCIS new release for more information.

DED for Liberia to End in March 2019; EADs Automatically Extended Through Sept. 30, 2018 (04/04/18)

On March 27, 2018, President Trump issued a memorandum to Homeland Security Secretary Kirstjen M. Nielsen, directing her to implement a 12-month deferred enforced departure (DED) wind-down period for eligible Liberians and to provide for work authorization through March 31, 2019, which is when DED will end.

Employment Authorization Documents (EADs) with an expiration date of March 31, 2018, and a category code of “A-11” have been automatically extended for an additional six months, through Sept. 30, 2018. DED-eligible Liberians should apply for a new EAD as soon as possible to receive the full 12-month period of employment authorization, through March 31, 2019.

Completing Form I-9

When completing or updating Form I-9, Employment Eligibility Verification, refer to this Federal Register notice, which provides confirmation that your employee’s EAD is automatically extended until Sept. 30, 2018. After Sept. 30, you will be required to reverify this employee’s work authorization.

Find more details on the end of Deferred Enforced Departure for Liberia on I-9 Central and instructions for completing Form I-9 on the Temporary Protected Status and Deferred Enforced Departure page.

New Issue of E-Verify Connection Newsletter! (03/27/18)

The E-Verify Connection (PDF) is an e-newsletter for all employers and employees. The March 2018 issue highlights updates to E-Verify, guidance on completing the E-Verify verification process, easy steps to enroll in E-Verify and much more. Stay up-to-date by subscribing today!

The E-Verify Enhancements Are Still In the Works (03/22/18)

The E-Verify modernization launch has been postponed, but it’s still in the works. New system enhancements will feature improvements to photo matching, reduced Tentative Nonconfirmations and easier and faster creation of cases.

E-Verify will remain available from March 23 at 12 a.m. to March 26 at 8 a.m. Eastern, and all regular employment eligibility verification timelines continue to apply.

We apologize for any inconvenience and believe you will find it worth the wait. Learn more about E-Verify modernization.

Employers: Completing Form I-9 for an Entrepreneur Granted Parole (03/07/18)

Foreign entrepreneurs of start-up businesses may be paroled into the U.S for up to 30 months under the International Entrepreneur Rule (IER). Read more information about Form I-9 guidance for an entrepreneur granted parole (PE-1) on the USCIS International Entrepreneur Parole page.

TPS for Haiti Will End July 2019; EADs Automatically Extended Through July 21, 2018 (01/22/18)

Secretary of Homeland Security Kirstjen M. Nielsen announced that the Temporary Protected Status (TPS) designation for Haiti will end on July 22, 2019. Current beneficiaries who want to maintain their status through July 22, 2019, must re-register between Jan. 18, 2018, and March 19, 2018.

Given the timeframes involved with processing TPS re-registration applications, USCIS recognizes that not all re-registrants will receive new Employment Authorization Documents (EADs) before their current EADs expire on Jan. 22, 2018. Accordingly, USCIS has automatically extended the validity of EADs issued under the TPS designation of Haiti that show an expiration date of Jan. 22, 2018, for 180 days through July 21, 2018. Additionally, individuals who have EADs with an expiration date of July 22, 2017, and who applied for a new EAD during the last re-registration period but have not yet received their new EADs are also covered by this automatic extension.

Completing Form I-9

When completing or updating Form I-9, Employment Eligibility Verification, refer to this Federal Register notice (PDF), which provides confirmation that your employee’s EAD is automatically extended for 180 days, until July 21, 2018.

If your employee has already applied to re-register, they may have received a Form I-797C, Notice of Action. If so, they may also choose to present one of the following combinations that is a List A document valid until July 21, 2018:

  • An EAD that has an expiration date of Jan. 22, 2018, and a category code of “A-12” or “C-19,” along with Form I-797C that contains category code “A-12” or “C-19.”
  • An EAD that has an expiration date of July 22, 2017, and a category code of “A-12” or “C-19,” along with a Form I-797C that contains category code “A-12” or “C-19” and indicates a received date on or after May 24, 2017.

You must reverify employment authorization of these employees by July 22, 2018.

Find more details on the termination of this TPS designation for Haiti on I-9 Central and instructions for completing Form I-9 on the TPS page.

TPS for El Salvador Will End September 2019; EADs Automatically Extended Through Sept. 5, 2018 (01/22/18)

Secretary of Homeland Security Kirstjen M. Nielsen announced that the Temporary Protected Status (TPS) designation for El Salvador will end on Sept. 9, 2019. Current beneficiaries who want to maintain their status through Sept. 9, 2019, must re-register between Jan. 18, 2018, and March 19, 2018.

Given the timeframes involved with processing TPS re-registration applications, USCIS recognizes that not all re-registrants will receive new Employment Authorization Documents (EADs) before their current EADs expire on March 9, 2018. Accordingly, USCIS has automatically extended the validity of EADs issued and currently valid under the TPS designation of El Salvador for 180 days, through Sept. 5, 2018.

Employers should encourage their employees to file applications for EADs as early as possible to ensure they receive their EAD before Sept. 5, 2018. Filing early will help them avoid lapses in their employment authorization documentation.

Completing Form I-9

When completing or updating Form I-9, Employment Eligibility Verification:

  • Refer to this "Federal Register notice (PDF), which provides confirmation that your employee’s EAD is automatically extended for 180 days, until Sept. 5, 2018.
  • Your employee may present their EAD that has an expiration date of March 9, 2018, and a category code of “A-12” or “C-19,” along with Form I-797C that contains category code “A-12” or “C-19.” This combination is a List A document that is valid until Sept. 5, 2018.

You must reverify employment authorization of these employees by Sept. 6, 2018.

Find more details on the termination of this TPS designation for El Salvador on I-9 Central and instructions for completing Form I-9 on the TPS page.

TPS for Nicaragua Will End January 2019; EADs Automatically Extended through March 6, 2018 (12/20/17)

Former Acting Secretary of Homeland Security Elaine Duke announced that the Temporary Protected Status (TPS) designation for Nicaragua will end on Jan. 5, 2019.

DHS also automatically extended for 60 days the validity of Employment Authorization Documents (EADs) issued under the TPS designation of Nicaragua and that have a Jan. 5, 2018, expiration date. These existing EADs are now valid through March 6, 2018.

An employee who re-registers within the 60-day re-registration period and properly files to renew his or her EAD may receive a second automatic extension of the expired EAD through July 4, 2018.

Employers should encourage their employees to file applications for EADs as early as possible to ensure they receive their Form I-797C, Notice of Action, before March 6, 2018. Filing early will help them avoid lapses in their employment authorization documentation.

Completing Form I-9

When completing or updating Form I-9, Employment Eligibility Verification:

  • Refer to this Federal Register notice, which provides confirmation that your employee’s EAD is automatically extended for 60 days, until March 6, 2018.
  • Your employee may present his or her EAD that has an expiration date of Jan. 5, 2018, and a category code of “A-12” or “C-19,” along with Form I-797C that contains category code “A-12” or “C-19.” This combination extends the employee’s EAD until July 4, 2018.

You must reverify employment authorization of these employees by July 5, 2018.

Find more details on the extension of this TPS designation for Honduras on I-9 Central and instructions for completing Form I-9 on the TPS page.

TPS for Honduras Extended Six Months; EADs Extended through July 4, 2018 (12/20/17)

Former Acting Secretary of Homeland Security Elaine Duke announced in November that she was not making a determination on Honduras’ Temporary Protected Status (TPS) designation. Therefore, this postponement automatically extended the TPS designation for Honduras for six months, through July 5, 2018.

DHS also automatically extended for 180 days the validity of Employment Authorization Documents (EADs) issued under the TPS designation for Honduras that have a Jan. 5, 2018, expiration date. These existing EADs will now be valid through July 4, 2018.

Completing Form I-9

When completing or updating Form I-9, Employment Eligibility Verification:

  • Refer to this Federal Register notice, which provides confirmation that your employee’s EAD is automatically extended for 180 days, until July 4, 2018.
  • Your employee may present his or her EAD that has an expiration date of Jan. 5, 2018, and a category code of “A-12” or “C-19,” along with Form I-797C that contains category code “A-12” or “C-19.” This combination extends the employee’s EAD until July 4, 2018.

You must reverify employment authorization of these employees by July 5, 2018.

Find more details on the extension of this TPS designation for Honduras on I-9 Central and instructions for completing Form I-9 on the TPS page.

New Issue of E-Verify Connection Newsletter! (11/15/17)

The E-Verify Connection (PDF) is an e-newsletter for all employers and employees. The October 2017 issue highlights our latest free Form I-9 interactive resources, instructions on E-Verify records disposal, and a Form I-9 email scam alert targeting employers. Stay up-to-date by subscribing today!

Scam Alert: USCIS Does Not Request Forms I-9 Via Email (10/25/17)

U.S. Citizenship and Immigration Services (USCIS) has learned that employers have received scam emails requesting Form I-9 information that appear to come from USCIS. Employers are not required to submit Forms I-9 to USCIS.

Employers must have a Form I-9, Employment Eligibility Verification, for every person on their payroll who is required to complete Form I-9. All of these forms must be retained for a certain period of time. Visit I-9 Central to learn more about retention, storage and inspections for Form I-9.

These scam emails come from a fraudulent email address: news@uscis.gov. This is not a USCIS email address. The body of the email may contain USCIS and Office of the Inspector General labels, your address and a fraudulent download button that links to a non-government web address (uscis-online.org). Do not respond to these emails or click the links in them.

If you believe that you received a scam email requesting Form I-9 information from USCIS, report it to the Federal Trade Commission. If you are not sure if it is a scam, forward the suspicious email to the USCIS webmaster. USCIS will review the emails received and share with law enforcement agencies as appropriate. Visit the Avoid Scams Initiative for more information on common scams and other important tips.

Form I-9 Video Vignettes Are Back (09/29/17)

USCIS released videos on the updated Form I-9, Employment Eligibility Verification, on September 29, 2017. These three short videos help employees complete Section 1 of Form I-9, and they help employers or authorized agents complete Sections 2 and 3. Each video gives examples and important information on how to complete most fields and display completed screen shots of each section. They are available in English and Spanish with captioning.

As of September 18, 2017, all employers must use the updated Form I-9 with the revision date 07/17/17 N. To learn more about Form I-9, see the revised M-274 Handbook for Employers, Guidance for Completing Form I-9 (PDF) and visit I-9 Central. Stay engaged and follow us on Twitter (@EVerify) and Facebook (USCIS).

Watch the Form I-9 Webinar On Demand Anytime (09/29/17)

On Sept. 29, USCIS released a free, on-demand webinar for Form I-9, Employment Eligibility Verification. The video includes:

  • Demonstrations on completing Sections 1, 2, and 3;
  • Instructions about many of the fields on the form;
  • Information about acceptable documents; and
  • Tips on how to stay compliant. 

As of Sept. 18, all employers must use the updated Form I-9 with the revision date 07/17/17 N. To learn more about Form I-9, see the revised M-274 Handbook for Employers, Guidance for Completing Form I-9 and visit I-9 Central. Stay engaged and follow us on Twitter (@EVerify).

Latest Form I-9, Employment Eligibility Verification (09/21/17)

On Sept. 13, 2017, U.S. Citizenship and Immigration Services (USCIS) hosted a teleconference on the revised Form I-9, Employment Eligibility Verification, with the revision date 07/17/17 N. During this teleconference, USCIS representatives:

  • Presented a high-level overview of the enhancements made to the revised form;
  • Highlighted resources available to both employers and employees; and
  • Responded to stakeholder questions.

More information about this teleconference, including a detailed list of the questions and answers discussed, are available in the executive summary (PDF, 341 KB).

Form I-9 and E-Verify Guidance for Those Affected by Recent Hurricanes (09/18/17)

All Form I-9, Employment Eligibility Verification, requirements remain in effect for those areas impacted by the recent hurricanes. All employers must continue to complete and retain Form I-9 for all individuals they hire for employment.

More information on how employers should complete the Form I-9 if an employee’s documents are lost, stolen, or damaged, as well as contact information for replacing lost or damaged documents is available on the Hurricane Fact Sheet (PDF, 143 KB).

Employers Must Use Revised Form I-9 Beginning Sept. 18 (09/15/17)

Beginning Sept. 18, employers must use the revised Form I-9, Employment Eligibility Verification, with the revision date 07/17/17 N. USCIS released the revised Form I-9 on July 17. Download instructions are available on the Form I-9 page.

Deferred Action for Childhood Arrivals 2017 Announcement (09/14/17)

On Sept. 5, 2017, the Department of Homeland Security (DHS) initiated the orderly phase out of the program known as Deferred Action for Childhood Arrivals (DACA). See the full announcement for next steps and resources.

Don’t Miss the Free Form I-9 Stakeholder Teleconference (09/06/17)

On September 13, 2017, USCIS will host a stakeholder teleconference to discuss the newly revised Form I-9, Employment Eligibility Verification.  All employers must use the latest version with a revision date 07/17/17 N by September 18, 2017.

We will take questions from the audience about the form and review the latest employment eligibility verification resources.

Visit the event registration page to register for this teleconference. View the complete invitation for more information. Also visit I-9 Central and subscribe to GovDelivery to ensure you have the latest news on the revised Form I-9. You can also follow USCIS on Twitter and Facebook.

Form I-9 and E-Verify Requirements for Individuals Impacted by Hurricane Harvey (08/30/17)

All Form I-9, Employment Eligibility Verification, requirements remain in effect for those areas impacted by Hurricane Harvey. All employers must continue to complete and retain Form I-9 for all individuals they hire for employment.

More information on how employers should complete the Form I-9 if an employee’s documents are lost, stolen, or damaged, as well as contact information for replacing lost or damaged documents is available on the Hurrican Harvey Fact Sheet (PDF, 100 KB).

Spanish Language I-9 Central Web Site Updated (08/25/17)

USCIS released an updated Spanish Language I-9 Central web site on Aug. 23. This updated web site will improve user experience and give visitors information and resources in Spanish about the Form I-9 and employment eligibility verification process. The new look includes:

  • A rotating banner highlighting the latest Form I-9 news
  • Easier navigation to access topics of interest
  • Updated information about the latest Form I-9
  • Information for employers and employees on employee rights and anti-discrimination.

To learn more about Form I-9 visit the new Spanish Language I-9 Central web site or I-9 Central English web site.

Arizona Joins RIDE Program (07/31/17)

Arizona joins the Records and Information from DMVs for E-Verify (RIDE) program starting July 31, 2017. RIDE helps to reduce document and employment eligibility verification fraud in E-Verify.

Learn more about Driver's License Verification.

Revised Form I-9 Now Available (07/17/17)

USCIS released a revised version of Form I-9, Employment Eligibility Verification, on July 17. Download instructions are available on the Form I-9 page. Employers can use this revised version or continue using Form I-9 with a revision date of 11/14/16 N through Sept. 17. On Sept. 18, employers must use the revised form with a revision date of 07/17/17 N. Employers must continue following existing storage and retention rules for any previously completed Form I-9.

Revisions to the Form I-9 instructions:

  • We changed the name of the Office of Special Counsel for Immigration-Related Unfair Employment Practices to its new name, Immigrant and Employee Rights Section.
  • We removed “the end of” from the phrase “the first day of employment.”

Revisions related to the List of Acceptable Documents on Form I-9:

  • We added the Consular Report of Birth Abroad (Form FS-240) to List C. Employers completing Form I-9 on a computer will be able to select Form FS-240 from the drop-down menus available in List C of Section 2 and Section 3. E-Verify users will also be able to select Form FS-240 when creating a case for an employee who has presented this document for Form I-9.
  • We combined all the certifications of report of birth issued by the Department of State (Form FS-545, Form DS-1350 and Form FS-240) into selection C#2 in List C.
  • We renumbered all List C documents except the Social Security card. For example, the employment authorization document issued by the Department of Homeland Security on List C will change from List C #8 to List C #7.

We included these changes in a revised Handbook for Employers: Guidance for Completing Form I-9 (M-274), which is also easier for users to navigate.

Revised Form I-9 to Be Published July 17 (07/12/17)

USCIS will release a revised version of Form I-9, Employment Eligibility Verification, on July 17. Employers will be able to use this revised version or continue using Form I-9 with a revision date of 11/14/16 N through Sept. 17. On Sept. 18, employers must use the revised form with a revision date of 07/17/17 N. Employers must continue following existing storage and retention rules for any previously completed Form I-9.

Revisions to the Form I-9 instructions:

  • We will change the name of the Office of Special Counsel for Immigration-Related Unfair Employment Practices to its new name, Immigrant and Employee Rights Section.
  • We will remove “the end of” from the phrase “the first day of employment.”

Revisions related to the List of Acceptable Documents on Form I-9:

  • We will add the Consular Report of Birth Abroad (Form FS-240) to List C. Employers completing Form I-9 on a computer will be able to select Form FS-240 from the drop-down menus available in List C of Section 2 and Section 3. E-Verify users will also be able to select Form FS-240 when creating a case for an employee who has presented this document for Form I-9.
  • We will combine all the certifications of report of birth issued by the Department of State (Form FS-545, Form DS-1350 and Form FS-240) into selection C#2 in List C.
  • We will renumber all List C documents except the Social Security card. For example, the employment authorization document issued by the Department of Homeland Security on List C will change from List C #8 to List C #7.

We will include these changes in a revised Handbook for Employers: Guidance for Completing Form I-9 (M-274), which also will be easier for users to navigate.

American Immigration Lawyers Association Meeting - Questions and Answers (06/06/17)

On May 10, the American Immigration Lawyers Association Verification and Document Liaison Committee met with the USCIS Verification Division, U.S. Immigration and Customs Enforcement Homeland Security Investigations Division, and the U.S. Department of Justice Immigrant and Employee Rights Section to respond to questions, provide updates, and address questions from previous meetings. You can find the questions and answers below.

Question and Answers (PDF, 350 KB)

Haiti TPS Designation Extended for 6 Months, Beneficiaries Must Apply for New EAD (05/24/17)

The Secretary of Homeland Security has extended the Temporary Protected Status (TPS) designation for Haiti for 6 months, from July 23, 2017, through Jan. 22, 2018.

If your employee is a current beneficiary of Haiti’s designation for TPS: To be able to use his or her Form I-766, Employment Authorization Document (EAD), as evidence of employment eligibility after it expires on July 22, 2017, he or she must timely file (PDF, 499 KB) an application to renew that EAD between May 24, 2017, and July 24, 2017. Timely filing would automatically extend the validity of the expired EAD for 180 days, until Jan. 18, 2018.

USCIS will then provide your employee a Form I-797C, Notice of Action. If the EAD and Form I-797C both contain either category code “A-12” or “C-19,” then you must consider this combination a List A document for the purpose of Form I-9, Employment Eligibility Verification. You will need to reverify employment authorization of these employees by Jan. 18, 2018.

The Federal Register notice does not automatically extend the validity of the EAD for these beneficiaries and is not an acceptable document for Form I-9 purposes. Find further details on this extension of TPS for Haiti at www.uscis.gov/tps.

Register for the Employee Rights Enlace Teleconference (in Spanish) (05/03/17)

Register to join USCIS on May 16 from 2-3 p.m. Eastern for the first Employee Rights Enlace – a Spanish-language teleconference for workers, advocacy groups, and employers to learn about employee rights and resources. During this teleconference, USCIS and presenters from the Department of Justice, Civil Rights Division Immigrant and Employee Rights Section will:

  • Discuss employee rights during the Form I-9, Employment Eligibility Verification, and E-Verify processes, including protections from discrimination based on citizenship status and national origin;
  • Review myE-Verify, the newest Employee Rights Toolkit, and other employee rights resources; and
  • Answer your questions about employee rights during the employment eligibility verification process.

We look forward to engaging with you!

USCIS Will Issue Redesigned Green Cards and Employment Authorization Documents (4/25/17)

On April 19, USCIS announced it was redesigning the Permanent Resident Card (also known as a Green Card) and the Employment Authorization Document (EAD) as part of the Next Generation Secure Identification Document Project. USCIS will begin issuing the new cards on May 1, 2017.

Some Green Cards and EADs issued after May 1, 2017, may still display the existing design format as USCIS will continue using existing card stock until current supplies are depleted. Both the existing and the new Green Cards and EADs will remain valid until the expiration date shown on the card.

Both the new and existing versions of the Green Card and EAD are acceptable for Form I-9, Employment Eligibility Verification and E-Verify. Some older Green Cards do not have an expiration date. These older Green Cards without an expiration date also remain valid.

Read the USCIS News Release to learn more.

Employers Should Review Form I-9 for Social Security Number Glitch (4/6/17)

If you used Form I-9, Employment Eligibility Verification, that you downloaded between Nov. 14 and Nov. 17, 2016, review them to ensure your employees’ Social Security numbers appear correctly in Section 1. There was a glitch when the revised Form I-9 was first published on Nov. 14, 2016. Numbers entered in the Social Security number field were transposed when employees completed and printed Section 1 using a computer. For example, the number 123-45-6789 entered in the Social Security number field would appear as 123-34-6789 once the form printed. Employers using a Form I-9 that contains this glitch should download and save a new Form I-9 at uscis.gov/i-9.

Employers who notice their employees’ Social Security numbers are not written correctly should have their employees draw a line through the transposed Social Security number in Section 1, enter the correct Social Security number, and then initial and date the change. Employers should include a written explanation with Form I-9 about why the correction was made in the event of an audit.

USCIS immediately repaired and reposted the form on Nov. 17, 2016.

New Issue of E-Verify Connection! (3/7/17)

E-Verify Connection is an e-newsletter for all employers and employees. The February issue (PDF) highlights the updated Handbook for Employers: Guidance for Completing Form I-9; Office of Special Counsel’s name change; the latest Temporary Protected Status designation; and more.

El Salvador TPS EADs Extended Through Sept. 9 (03/6/17)

The Department of Homeland Security (DHS) previously extended all Employment Authorization Documents (EADs) issued under the Temporary Protected Status (TPS) for El Salvador designation that were expiring on Sept. 9, 2016, to be valid through March 9, 2017. That was a 6-month extension. DHS automatically extended the validity of the previously extended EADs for an additional 6 months, through Sept. 9, 2017 to avoid gaps in work authorization.

Find more details on these automatically extended EADs for beneficiaries of TPS for El Salvador in the Federal Register. Additional information on TPS for El Salvador is available at www.uscis.gov/tps. Employers verifying or reverifying the employment eligibility of employees who are TPS beneficiaries from El Salvador should refer to the Temporary Protected Status page on I-9 Central. Read USCIS Web Alert.

Re-Issue of Receipt Notices to Certain EAD Renewal Applicants Qualifying for EAD Auto-Extensions (02/27/17)

Some individuals applying to renew their Employment Authorization Document (EAD) and qualifying for an automatic extension of their EADs under the Jan. 17, 2017 rule, “Retention of EB-1, EB-2, and EB-3 Immigrant Workers and Program Improvements Affecting High-Skilled Nonimmigrant Workers,” may have been issued a receipt notice (Form I-797) that does not contain an eligibility category. These notices were issued before Jan. 17, 2017.

On February 16, 2017, USCIS began re-issuing Form I-797 to individuals who applied to renew their EAD between July 21, 2016 and January 16, 2017. The re-issued Forms I-797 will contain the applicant’s eligibility category and the same “received date” as the original Form I-797. Reissuance will not change the automatic extension date of a qualifying EAD.

Applicants may present the reissued receipt notice with their expired EAD to their employer as a List A document for the Form I-9, Employment Eligibility Verification, to show that they are authorized for employment.

For more information read the USCIS News Alert.

DHS extends TPS Designation for Somalia (02/24/17)

The Department of Homeland Security (DHS) has extended Temporary Protected Status (TPS) for eligible nationals of Somalia (and those without nationality who last habitually resided in Somalia) for an additional 18 months, from March 18, 2017, through Sept. 17, 2018. DHS also automatically extended current TPS Somalia Employment Authorization Documents (EADs) with a March 17, 2017, expiration date for 6 months. These existing EADs are now valid through Sept. 17, 2017.

Read more on this extension of TPS for Somalia in the Federal Register or on uscis.gov. Employers verifying or reverifying the employment eligibility of employees who are TPS beneficiaries from Somalia should refer to the Temporary Protected Status page on I-9 Central.

Updated Handbook for Employers Now Available (02/15/17)

USCIS published the updated M-274, Handbook for Employers: Guidance for Completing Form I-9 (PDF). The Handbook for Employers provides employers with detailed guidance for completing Form I-9, Employment Eligibility Verification. This version, which published Jan. 22, 2017, replaces the previous version which was published on April 30, 2013. It reflects revisions to Form I-9, which was revised on Nov. 14, 2016. Review the updated Handbook for Employers or see the Table of Changes for Revised M-274 (PDF) for highlights of the changes.

New Rule Effective Jan. 17 Affecting Form I-9 Completion for Certain Employees (01/30/17)

On Jan. 17, 2017, a new rule, “Retention of EB-1, EB-2, and EB-3 Immigrant Workers and Program Improvements Affecting High-Skilled Nonimmigrant Workers” amending DHS regulations went into effect. The regulatory amendments provide for the automatic extension of the validity periods of certain Employment Authorization Documents (Form I-766) for up to 180 days if the employee:

  • Timely filed to renew Form I-766, Employment Authorization Document (EAD);
  • Is applying to renew such EAD in the same category as the previous EAD (A12 and C19 are considered the same category for this extension); and
  • Is in a category that is eligible for the extension

For more information, please see the Auto-Extended EAD Fact Sheet (PDF, 499 KB) Retention of EB-1, EB-2, and EB-3 Immigrant Workers and Program Improvements Affecting High-Skilled Nonimmigrant Workers Rule.

Employers Must Use Form I-9 Dated 11/14/2016 (01/24/17)

Beginning Jan. 22, 2017, employers must use the 11/14/2016 N version of Form I-9 Employment Eligibility Verification, to verify the identity and work eligibility of every new employee hired, or for the reverification of expiring employment authorization of current employees (if applicable). This date is found on the lower left hand corner of the form. Prior versions of the form will no longer be valid for use. Employers who fail to use Form I-9 (11/14/2016 N) on or after Jan. 22, 2017 may be subject to all applicable penalties under section 274A of the Immigration and Nationality Act, 8 U.S.C. 1324a, as enforced by U.S. Immigration and Customs Enforcement (ICE).

Employers should continue to follow existing storage and retention, rules for each previously completed Form I-9. For more information visit I-9 Central. Read the USCIS News Alert: Employers Must Use Form I-9 Dated 11/14/2016.

Register for the Revised Form 1-9 Stakeholder Teleconference (01/13/17)

Register today to join us on Jan. 31, for a stakeholder teleconference to discuss the revised Form I-9, Employment Eligibility Verification.

  • Hear about the enhancements included in the revised Form I-9,
  • Learn employment eligibility verification best practices, and
  • Get your questions answered about each section of the form.

Effective Jan. 22, 2017, employers must use the revised Form I-9 to verify the identity and work eligibility of every new employee hired after Nov. 6, 1986. For more information visit I-9 Central.

USCIS extends TPS Designation for Yemen (01/5/17)

Department of Homeland Security Secretary Jeh Johnson has extended Temporary Protected Status (TPS) for eligible nationals of Yemen (and those without nationality who last habitually resided in Yemen) for an additional 18 months, from Mar. 4, 2017, through Sept. 3, 2018. He also automatically extended current TPS Yemen Employment Authorization Documents (EADs) with a Mar. 3, 2017, expiration date for 6 months. These existing EADs are now valid through Sept. 3, 2017.

Read more on this extension of TPS for Yemen in the Federal Register or on uscis.gov/tps. Employers verifying or reverifying the employment eligibility of employees who are TPS beneficiaries from Yemen should refer to the Temporary Protected Status page on I-9 Central.

New Issue of E-Verify Connection! (12/22/2016)

E-Verify Connection is an e-newsletter for all employers and employees. The December issue (PDF) highlights the revised Form I-9, Employment Eligibility Verification; the latest Temporary Protected Status designation; E-Verify records disposal; and more.

USCIS meets with the American Immigration Lawyers Association (12/20/2016)

On November 10, 2016, The American Immigration Lawyers Association (AILA) Verification and Documentation Liaison Committee met with the USCIS Verification Division and U.S. Immigration and Customs Enforcement (ICE) Homeland Security Investigations in Washington, DC. USCIS officials responded to questions submitted by AILA representatives on a variety of E-Verify and Form I-9 related topics, including updating an employer?s E-Verify account, unlocking an E-Verify User ID, and remote hires. To read a summary of the questions and responses, see the USCIS Joint AILA/VER Questions and Answers.

USCIS Publishes Final Rule For Certain Employment-Based Immigrant and Nonimmigrant Visa Programs (11/18/16)

USCIS has published a final rule to modernize and improve several aspects of certain employment-based nonimmigrant and immigrant visa programs. USCIS has also amended regulations to better enable U.S. employers to hire and retain certain foreign workers who are beneficiaries of approved employment-based immigrant visa petitions and are waiting to become lawful permanent residents. One of the provisions in this rule will automatically extend the employment authorization and validity of Employment Authorization Documents (EADs or Form I-766) for certain individuals who apply on time to renew their EADs in the same employment eligibility category. The rule states that, in these situations, an employee who has an expired EAD will be able to provide that expired EAD in combination with Form I-797C, Notice of Action, for the renewal application as a List A document for Form I-9. The rule is scheduled to be effective Jan. 17, 2017. We will provide more information and guidance regarding the automatic extension and other Form I-9 aspects of the rule prior to the effective date. For information about other aspects of the rule, please read the News Release.

How to Download Form I-9 (11/16/16)

To more easily complete Form I-9, Employment Eligibility Verification, we suggest you download the PDF directly to your local computer. You should use the latest version of the free Adobe Reader. The Internet Explorer, Firefox and Safari web browsers will prompt you to open or save the form.

To download the form from the Chrome web browser:

  1. Click the link to the Form I-9 you wish to download.
  2. Click the arrow that displays in the PDF file download box that will appear in the bottom left-hand corner.
  3. Select "Show in folder" from the drop-down that appears.
  4. Open the form that appears in your Download folder.

For best results, ensure that you use the most current version of the browser of your choice.

Breaking News: Revised Form I-9 Now Available (11/14/16)

On Nov. 14, USCIS released a revised version of Form I-9, Employment Eligibility Verification. Employers may continue using Form I-9 with a revision date of 03/08/2013 N. through Jan. 21, 2017. By Jan. 22, 2017, employers must use the revised form. Employers should continue to follow existing storage and retentions rules for all of their previously completed Forms I-9. Read the USCIS News Release, and visit I-9 Central for more information.

Remember to register for the Form I-9 stakeholder teleconference on Thursday, Nov. 17, at 2 p.m. Eastern. Stay up to date and subscribe to GovDelivery, follow E-Verify on Twitter and like USCIS on Facebook.

USCIS extends TPS Designation for Nepal (11/01/16)

The Secretary of Homeland Security has extended Temporary Protected Status (TPS) for eligible nationals of Nepal (and those without nationality who last habitually resided in Nepal) for an additional 18 months, from Dec. 25, 2016, through June 24, 2018. DHS is also automatically extending current TPS Nepal Employment Authorization Documents (EADs) with a Dec. 24, 2016, expiration date for 6 months. These existing EADs are now valid through June 24, 2017.

Further details on this extension of TPS for Nepal may be found in the Federal Register. Additional information on TPS for Nepal is available at www.uscis.gov/tps. Employers verifying or reverifying the employment eligibility of employees who are TPS beneficiaries from Nepal should refer to the Temporary Protected Status page on I-9 Central.

EADs Extended 6 Months for Guinea, Liberia and Sierra Leone TPS Beneficiaries (10/13/16)

Temporary Protected Status (TPS) benefits for beneficiaries of TPS under the designations of Guinea, Liberia, and Sierra Leone were extended for 6 months for the purpose of orderly transition before the designations terminate on May 21, 2017. Current TPS beneficiaries will automatically retain their TPS and have the validity of their current Employment Authorization Documents (EADs) extended through May 20, 2017.

Further details about the 6-month extension for the purpose of orderly transition before the termination of the TPS designations of Guinea, Liberia and Sierra Leone may be found in the Federal Register. Additional information about TPS for these countries is available at uscis.gov/tps. Employers verifying or reverifying the employment eligibility of employees who are TPS beneficiaries of these countries should refer to the Temporary Protected Status page on I-9 Central.

President Extends EADs for Qualified Liberian Nationals (09/28/16)

Liberian nationals covered under Deferred Enforced Departure (DED) will have their employment authorization documents, which expire Sept. 30, 2016, automatically extended to be valid through March 31, 2017. For detailed information on how to complete or update Form I-9, please click here.

Employers: Current Form I-9 valid until Jan. 21, 2017 (09/12/16)

On Aug. 25, the Office of Management and Budget (OMB) approved a revised Form I-9, Employment Eligibility Verification. USCIS must publish a revised form by Nov. 22, 2016. Employers may continue using the current version of Form I-9 with a revision date of 03/08/2013 N until Jan. 21, 2017. After Jan. 21, 2017, all previous versions of Form I-9 will be invalid.

Please continue to visit I-9 Central and subscribe to GovDelivery, to ensure you receive the latest news on the revised Form I-9. You can also follow us on Twitter and Facebook.

Current Form I-9, Employment Eligibility Verification, Remains Effective After March 31, 2016 (03/31/16)

Until further notice, employers should continue using Form I-9, Employment Eligibility Verification. This current version of the form continues to be effective even after the Office of Management and Budget control number expiration date of March 31, 2016, has passed. USCIS will provide updated information about the new version of Form I-9 as it becomes available.

Employers must complete Form I-9 for all newly hired employees to verify their identity and authorization to work in the U.S.

To learn more about Form I-9 visit I-9 Central.

Form I-9 and E-Verify Requirements: Louisiana and Texas Flooding (08/31/16)

DHS is aware of the hardship and ongoing recovery efforts resulting from the recent flooding in areas such as Louisiana and Texas. Individuals from these affected areas who need to replace lost or damaged documents can find FEMA fact sheets for information on replacing lost or damaged documents in Louisiana (PDF) or Texas. DHS reminds employers that they are required to complete Form I-9, Employment Eligibility Verification and, if enrolled in E-Verify, must create a case in E-Verify for all newly hired employees including those affected by the flooding. DHS also reminds employers that they must accept receipts from employees who choose to present them when completing Form I-9. See the Q&A page to learn more about acceptable documents and receipts.

TPS Extended and Redesignated for Syria (08/10/16)

The secretary of the Department of Homeland Security (DHS) has extended and redesignated the Temporary Protected Status (TPS) designation for Syria for 18 months from Oct. 1, 2016, through March 31, 2018. The extension allows current TPS beneficiaries of Syria to re-register for TPS. DHS has also automatically extended the validity of Employment Authorization Documents issued under the TPS designation of Syria for six months, through March 31, 2017. The redesignation allows individuals who currently do not have TPS to submit an initial application, in accordance with the Federal Register notice.

Additional information on TPS for Syria is available at www.uscis.gov/tps. Employers verifying or reverifying the employment eligibility of employees who are TPS beneficiaries from Syria should refer to the Temporary Protected Status page on I-9 Central.

TPS Designation, EADs Extended for El Salvador (08/01/16)

The Secretary of the Department of Homeland Security (DHS) has extended the Temporary Protected Status (TPS) designation for El Salvador for an additional 18 months, from September 10, 2016 through March 9, 2018. The extension allows current TPS beneficiaries of El Salvador to re-register for TPS in accordance with the Federal Register notice. DHS has also automatically extended the validity of Employment Authorization Documents issued under the TPS designation of El Salvador for six months, through March 9, 2017.

Further details on this extension of TPS for El Salvador may be found in the Federal Register. Additional information on TPS for El Salvador is available at www.uscis.gov/tps. Employers verifying or reverifying the employment eligibility of employees who are TPS beneficiaries from El Salvador should refer to the Temporary Protected Status page on I-9 Central.

E-Verify Resources Now Available in Nepali (07/01/16)

The following E-Verify resources are now available in Nepali:

  • SSA/DHS Further Action Notices
  • SSA/DHS Referral Date Confirmation Notices
  • E-Verify Participation Poster
  • Form I-9 Employee Information Sheet
  • Fact Sheet: Correct Your Immigration Records

E-Verify provides these materials in many foreign languages to support effective communication between employers and employees. All of these materials are available on the Foreign Language Resources page.

Reminder: F-1 Students Enrolled in CPT Must Use Redesigned Form I-20 (07/01/16)

As of July 1, 2016, employees who are F-1 students enrolled in curricular practical training (CPT) must present the redesigned Form I-20, Certificate of Eligibility for Nonimmigrant Student Status, issued by ICE to complete Form I-9. Previous versions of Form I-20 containing a bar code are no longer acceptable. Designated school officials began issuing the redesigned Form I-20 to F-1 students enrolled in CPT on June 26, 2015.

Page 2 of the F-1 student’s Form I-20 must include employment authorization and employer information, and the employment authorization type must state CPT.

For more information on Form I-9 requirements for F-1 students enrolled in CPT, visit I-9 Central.

NEW WEBINAR - Form I-9 and E-Verify Employer Responsibilities (06/08/16)

Employers, our new Employer Responsibilities Webinar provides an overview of employers’ Form I-9 and E-Verify responsibilities. This webinar is free, but space is limited. Register now for the premiere session on June 15 at noon (Eastern). This webinar is offered by USCIS; the Department of Justice, Civil Rights Division, Office of Special Counsel for Immigration Related Unfair Employment Practices; and ICE.

TPS Designation, EADs Extended for Honduras and Nicaragua (05/16/16)

The Secretary of the Department of Homeland Security (DHS) has extended the Temporary Protected Status (TPS) designation for Honduras and Nicaragua for 18 months, from July 6, 2016 through January 5, 2018. The extension allows current TPS beneficiaries of Honduras and Nicaragua to re-register for TPS in accordance with the Federal Register notice. DHS has also automatically extended the validity of Employment Authorization Documents issued under the TPS designation of Honduras and Nicaragua for six months, through January 5, 2017.

Further details on this extension of TPS for Honduras and Nicaragua may be found in the Federal Register. Additional information on TPS for Honduras and Nicaragua is available at www.uscis.gov/tps. Employers verifying or reverifying the employment eligibility of employees who are TPS beneficiaries from Honduras or Nicaragua should refer to the Temporary Protected Status page on I-9 Central.

New Rule for STEM OPT (05/11/16)

Starting May 10, the new DHS Science, Technology, Engineering, and Mathematics (STEM) Degree Optional Practical Training (OPT) extension from the previous 17 months to 24 months is in effect.  More guidance for employers, students and designated school officials is available at:

Visit I-9 Central to learn more.

USCIS Seeks Comments on Proposed Changes to Form I-9 (03/28/16)

USCIS published a notice in the Federal Register on March 28, 2016, to inform the public of proposed changes to Form I-9, Employment Eligibility Verification. The public may provide comments on the proposed changes for 30 days, until April 27, 2016. For a detailed summary of the proposed changes, please see the USCIS Seeks Comments on Proposed Changes to Form I-9 webpage.

To view the proposed form and instructions and submit a comment, go to https://www.regulations.gov/ and enter 1615-0047 in the search box. Open the docket folder to view the supporting documents, which include the proposed form and instructions. To submit a comment, include the agency name and the OMB Control Number 1615-0047 in your comment, then send the comment to the OMB USCIS Desk Officer at oira_submission@omb.eop.gov. You may also submit comments via fax at (202) 395-5806 (This is not a toll-free number).

Employers must continue to use the current version of Form I-9 until the Office of Management and Budget approves the proposed version and USCIS posts it on I-9 Central.

DHS Extends Temporary Protected Status Designation for West African Countries for 6 Months (03/23/16)

The Secretary of Homeland Security (DHS) has extended the Temporary Protected Status (TPS) designation for Guinea, Liberia and Sierra Leone for an additional 6 months, effective May 22, 2016 through Nov. 21, 2016. The extension allows current TPS beneficiaries of Guinea, Liberia and Sierra Leone to re-register for TPS in accordance with the Federal Register notice. DHS has also automatically extended the validity of Employment Authorization Documents of these beneficiaries for six months, through Nov. 21, 2016.

Employers should be aware that they may have employees from Guinea, Liberia and Sierra Leone whose employment authorization has been extended by this designation. Please refer to the Temporary Protected Status page on I-9 Central for more information on completing or correcting Form I-9 or reverifying TPS beneficiaries.

Citizens of the RMI, FSM and Palau are Eligible to Work in the United States (03/23/16)

Citizens of the Republic of the Marshall Islands (RMI), the Federated States of Micronesia (FSM) and Palau, collectively known as the “Freely Associated States” are eligible to work in the U.S. indefinitely under the terms of their respective Compacts of Free Association with the United States. Visit I-9 Central and see the Fact Sheet for citizens of RMI and FSM (PDF, 103 KB) and the Fact Sheet for citizens of Palau (PDF, 90 KB) to learn more.

New Rule for STEM OPT (03/11/16)

DHS published the Improving and Expanding Training Opportunities for F-1 Nonimmigrant Students with Science, Technology, Engineering, and Mathematics (STEM) Degrees and Cap-Gap Relief for All Eligible F-1 Students final rule. This rule replaces the existing 2008 STEM optional practical training (OPT) interim final rule and is effective May 10, 2016. Read the ICE News Release for specific rule provisions. Additional resources for students, designated school officials and employers are available at the STEM OPT Hub on DHS’ Study in the States page and at the USCIS STEM OPT page.

New Issue of E-Verify Connection! (03/09/16)

E-Verify Connection (PDF) is an e-newsletter for all employers and employees. The latest issue highlights changes that make the E-Verify and myE-Verify websites easier to use from mobile devices. The newsletter also includes E-Verify tips and other topics related to employment eligibility verification.

I-9 Central and E-Verify Websites Enhanced for Mobile Devices (03/02/16)

On February 29, I-9 Central, E-Verify and myE-Verify became mobile responsive. Now, these websites will automatically adjust to any device screen size. E-Verify employers can also enjoy a new user experience that makes it easier to create and view cases on the go or in their office. The case creation screens in the New E-Verify Design match the order of fields on Form I-9. This is an idea from E-Verify Listens that makes entering cases faster. Login to the New E-Verify Design, review the quick reference guide (PDF), or enroll in E-Verify today. Users can return to the full E-Verify website at any time by clicking the link at the bottom of each page. Also, read the USCIS News Release.

Enhancing Opportunities Final Rule (02/12/16)

DHS announced it has revised its regulations affecting H-1B1, E-3 and CW-1 nonimmigrants and Certain EB-1 immigrants. Visit the Enhancing Opportunities page for additional information and Form I-9 instructions. Please see the Federal Register Enhancing Opportunities Final Rule for detailed information.

Fact Sheets Explain Form I-9 to International Students and DSOs (02/05/16)

USCIS has published 3 fact sheets that provide information for F-1 and M-1 visa holders studying in the United States and the designated school officials (DSOs) who assist them.

One fact sheet explains the employment eligibility verification (Form I-9) process (PDF, 55 KB) to students. Another explains how E-Verify works (PDF, 57 KB), how these students can ensure their records are correct so they can avoid receiving a tentative nonconfirmation (TNC) and what steps they can take if they receive a TNC. Another fact sheet explains how DSOs can assist students who have questions about Form I-9 or E-Verify (PDF, 57 KB).

The fact sheets are posted on the Publications page of the E-Verify Employee Rights Toolkit website (PDF, 57 KB).

TPS Extended and Redesignated for South Sudan (02/01/16)

The Secretary of the Department of Homeland Security (DHS) has extended and redesignated the Temporary Protected Status (TPS) designation for South Sudan for 18 months from May 3, 2016, through November 2, 2017. These actions allow eligible nationals of South Sudan (or persons without nationality who last habitually resided in South Sudan) to register or re-register for TPS in accordance with the notice published in the Federal Register. DHS has also automatically extended the validity of Employment Authorization Documents issued under the TPS designation of South Sudan for an additional six months, through November 2, 2016.

The redesignation allows individuals who currently do not have TPS to submit an initial application, in accordance with the Federal Register notice.

Further details on the extension and redesignation of South Sudan for TPS may be found in the Federal Register notice. Additional information on TPS for South Sudan is available at www.uscis.gov/tps. Employers verifying or reverifying the employment eligibility of employees who are TPS beneficiaries from South Sudan should refer to the Temporary Protected Status page on I-9 Central.

TPS Designation Extended for Sudan (02/01/16)

The Secretary of the Department of Homeland Security (DHS) has extended the Temporary Protected Status (TPS) designation for Sudan for an additional 18 months, from May 3, 2016, through November 2, 2017. The 18-month extension also allows TPS re-registrants to apply for a new Employment Authorization Document (EAD) in accordance with the notice published

Further details on this extension of Sudan for TPS may be found in the Federal Register notice. Additional information on TPS for Sudan—including guidance on eligibility, the application process and where to file— is available at www.uscis.gov/tps. Employers verifying or reverifying the employment eligibility of employees who are TPS beneficiaries from Sudan should refer to the Temporary Protected Status page on I-9 Central.

New E-Verify Listens Topic: Employee Rights Toolkit (01/12/16)

Have you seen the new Employee Rights Toolkit? We added a new topic to E-Verify Listens just for you to tell us how we can make it even better for employees, employers and workforce organizations. Visit E-Verify Listens by January 31 to share ideas that we might in the next update version of the E-Verify Employee Rights Toolkit.

New Issue of E-Verify Connection! (12/29/15)

E-Verify Connection (PDF) is an e-newsletter for all employers and employees. The December issue highlights the enhanced I-9 Central website and the opportunity to submit comments on proposed changes to Form I-9. The newsletter also includes Form I-9 tips and other topics related to employment eligibility verification.

Guidance for Employers Conducting Form I-9 Audits (12/17/15)

The Department of Homeland Security Immigration Customs and Enforcement (ICE) and the Department of Justice Immigrant and Employee Rights Section (IER) published guidance for employers who seek to perform their own internal Form I-9 audits. This guidance is intended to help employers structure and implement self- audits in a manner consistent with the employer sanctions and anti-discrimination provisions of the Immigration and Nationality Act (INA), as amended 8 U.S.C. §§ 1324a, 1324b. To view the Guidance for Employers Conducting Internal Employment Eligibility Verification Form I-9 Audits, please click here.

USCIS Meets With The American Immigration Lawyers Association (12/03/15)

On November 10, 2015, The American Immigration Lawyers Association (AILA) Verification and Documentation Liaison Committee met with the USCIS Verification Division and U.S. Immigration and Customs Enforcement (ICE) Homeland Security Investigations in Washington, DC. USCIS officials responded to questions submitted by AILA representatives on a variety of E-Verify and Form I-9 related topics, including name discrepancies, E-Verify Tentative Nonconfirmation (TNC) notification requirements, and remote hires. To read a summary of the questions and responses, see the USCIS Joint AILA/VER Meeting Notes webpage.

USCIS Seeks Comments on Proposed Changes to Form I-9 (11/24/15)

USCIS published a notice in the Federal Register on Nov. 24, 2015, to inform the public of proposed changes to Form I-9, Employment Eligibility Verification. The public may provide comments on the proposed changes for 60 days, until Jan. 25, 2016. For a detailed summary of the proposed changes, please see the I-9 Central webpage.

To view the proposed form and instructions, go to the Form I-9 notice at www.regulations.gov. To submit a comment, enter USCIS-2006-0068 in the search box and click the “Comment Now!” button. After completing all the necessary fields, click “Submit Comment.”

Employers must continue to use the current version of Form I-9 until the Office of Management and Budget approves the proposed version and USCIS posts it on I-9 Central.

I-9 Central Has Been Transformed! (11/05/15)

Visit I-9 Central to see the website’s new look. You will find new interactive layouts and improved navigation, making it easier to access to your topic of interest. Browse the:

  • Multi-media Learning Center
  • User- friendly glossary
  • Improved display of FAQs
  • Employee rights and tips to prevent discrimination

Refugee Form I-94 Automation (11/05/15)

DHS announced the Form I-94, Arrival/Departure Record, processing for refugees has been automated. A computer-generated Form I-94 print out presented by a refugee without a stamp is an acceptable receipt for Form I-9. In most cases, refugees will no longer receive the paper I-94 but can obtain a copy of their I-94 record online from “Get I-94 Information”. Click here for more details and the Form I-9 processing instructions for employers and for refugees.

New Issue of E-Verify Connection! (11/03/15)

E-Verify Connection (PDF) is an e-newsletter for all employers and employees. The October issue reports about the revised Employee Rights Toolkit which benefits workers, employers and workforce organizations, includes Form I-9 tips, and other topics related to employment eligibility verification.

Latest Enhancements Make Using E-Verify Even Easier! (10/26/15)

On October 23 E-Verify announced the following three new enhancements that make E-Verify more user friendly:

  • Temporary Protected Status (TPS) Auto Extension automates the verification process and reduces processing times for TPS beneficiaries whose employment authorization is automatically extended.
  • Case Details Page Redesign, the top idea on E-Verify Listens, allows case details to print on one page, rather than two or more.
  • Updated Further Action Native (FAN) and Tentative Nonconfirmation (TNC) Emails include the myE-Verify Case Tracker link, enabling employees to check the status of their own E-Verify case.
  • Log into E-Verify or enroll today and begin experiencing these new enhancements.

New E-Verify Employee Rights Toolkit (10/15/15)

E-Verify released a new Employee Rights Toolkit to help:

  1. Employees know their rights about Form I-9 and E-Verify
  2. Employers fulfill the new hire onboarding responsibilities easily
  3. Give Worker Organizations more tools to help job seekers and workers
View the multimedia section, webinars, publications, quizzes, resource links and much more today!

E-Verify Customer Satisfaction scores reach an all-time high! (09/28/15)

Each year, E-Verify scores far above the average for customer satisfaction. This year, E-Verify’s customer satisfaction index score even moved a point higher to 87; that’s 23 points above the government average. We are proud that our customers love using E-Verify. View the findings of the 2014 Annual Customer Satisfaction Survey (PDF) for more information.

New Issue of E-Verify Connection! (09/14/15)

E-Verify Connection (PDF) is an e-newsletter for all employers and employees. The latest issue has useful information about enhancements to myE-Verify and a new webinar platform for Form I-9, E-Verify, myE-Verify, and Employee Rights webinars. There are also other helpful topics related to employment eligibility verification as well as a helpful Form I-9 tip.

TPS Designation, EADs Extended for Haiti (09/09/15)

The Secretary of the Department of Homeland Security (DHS) has extended the Temporary Protected Status (TPS) designation for Haiti for an additional 18 months, from Jan. 23, 2016 through July 22, 2017. The extension allows current TPS beneficiaries of Haiti to re-register for TPS in accordance with the Federal Register notice. DHS has also automatically extended the validity of Employment Authorization Documents issued under the TPS designation of Haiti for six months, through July 22, 2016.

Further details on this extension of TPS for Haiti are available at www.uscis.gov/tps. Employers verifying or reverifying the employment eligibility of employees who are TPS beneficiaries from Haiti should refer to the Temporary Protected Status page on I-9 Central.

USCIS Designates Yemen for TPS (09/09/15)

On September 3, 2015, U.S. Citizenship and Immigration Services (USCIS) announced the designation of Yemen for Temporary Protected Status (TPS) for 18 months effective September 3, 2015, through March 3, 2017.

  • The designation allows Yemeni nationals who have resided in the United States since September 3, 2015 to apply for TPS and for an employment authorization document (EAD). Once the beneficiary is granted TPS and receives an EAD, he or she is authorized to work.

For additional information, view the Federal Register notice designating Yemen for TPS as well as the USCIS TPS webpage at www.uscis.gov/tps.

New Spanish-language myE-Verify website, new myE-Verify services! (08/31/15)

USCIS has released myE-Verify in Spanish and has added two new features for workers and job seekers

  • Case History - myE-Verify account holders can generate a report to see when their identity was used in E-Verify.
  • Case Tracker - Individuals can track the status of their E-Verify case using the case verification number. While Case History does require users to create an account, Case Tracker does not.

Visit the myE-Verify website to learn more about the new and the existing features including Self Lock, Self Check and the Resource Center.

New E-Verify Webinar Platform Benefits All Attendees (08/28/15)

On Sept. 1, E-Verify will introduce a new advanced webinar platform to provide better customer service and enhance the E-Verify webinar experience. The new webinar platform includes:

  • Video infomercials with fast facts about E-Verify and Form I-9 resources
  • Ability to ask questions in real time and see what questions others are asking
  • Clearer new graphics and images and download PPT during the webinar
  • Choose between receiving audio through the computer speakers or telephone

Check out the full webinar schedule today!

Latest Change In Green Cards (07/15/15)

USCIS recently changed the appearance of certain Permanent Resident Cards (Form I-551), also known as green cards. An increasing number of green cards are being issued with the words “Signature Waived” in place of the lawful permanent resident’s actual signature. Read the USCIS Web Alert for more information.

Permanent Resident Cards

These cards are acceptable documents for Form I-9, Employment Eligibility Verification, as long as they are unexpired, and reasonably appear to be genuine and to relate to the person presenting them.

New Issue of E-Verify Connection! (07/02/15)

E-Verify Connection (PDF) is an e-newsletter for all employers and employees. The June issue has useful information about a change to green card issuance, a Federal Register notice about proposed E-Verify enhancements, the signing of a strategic alliance between USCIS and the Small Business Administration and other topics related to employment eligibility verification, including Form I-9 tips.

USCIS Designates Nepal for TPS (06/25/15)

On June 24, 2015, U.S. Citizenship and Immigration Services (USCIS) announced the designation of Nepal for Temporary Protected Status (TPS) for 18 months effective June 24, 2015, through December 24, 2016.

  • The designation allows Nepalese nationals who have resided in the United States since June 24, 2015 to apply for TPS and for an employment authorization document (EAD). Once the beneficiary is granted TPS and receives an EAD, he or she is authorized to work.

For additional information about the TPS program, including a link to the TPS for Nepal Federal Register notice, see the USCIS TPS webpage at www.uscis.gov/tps.

AILA Meeting Notes (06/24/15)

On April 16, 2015, The American Immigration Lawyers Association (AILA) Verification and Documentation Liaison Committee met with the USCIS Verification Division and U.S. Immigration and Customs Enforcement (ICE) Homeland Security Investigations (HSI) in Washington, DC. During the meeting, USCIS officials responded to questions submitted by AILA representatives on a variety of E-Verify and Form I-9 related topics, including Form I-9 rehire rules, guidelines for addressing E-Verify noncompliance and E-Verify communication to employees.

For additional information, and to read a summary of the questions and responses, see the USCIS Joint AILA/VER Meeting Notes webpage.

TPS Extended for Somalia (06/02/15)

On June 1, 2015, U.S. Citizenship and Immigration Services (USCIS) announced the extension of Somalia for Temporary Protected Status (TPS) for 18 months effective Sept. 18, 2015 through March 17, 2017. The extension allows current TPS beneficiaries to re-register for TPS for Somalia and apply to renew their Employment Authorization Document (EAD).

Employers should look at the “Category” section on the EAD. Only “A-12” or “C-19” indicates the card was issued to a TPS beneficiary. A person, who is a TPS beneficiary and whose EAD expires on September 17, 2015, must obtain a new EAD on or before the expiration date to show continued work authorization. When the validity period of an employee’s expires, the employer must reverify using Section 3 of the Form I-9 to ensure that the employee is still authorized to work.

A receipt showing that the TPS beneficiary has applied to renew their EAD is not acceptable for Form I-9 purposes.

For additional information about the TPS program, including a link to the TPS for Somalia Federal Register notice, see the USCIS TPS webpage at www.uscis.gov/tps.

Joint Employee Rights Webinar Revamped (05/12/14)

Employees should know their rights as well as their employer’s responsibilities in the employment eligibility verification process. Our new and improved Employee Rights webinar uses real-life scenarios, plain language, appealing infographics and other visuals. Also, experts from USCIS and the Department of Justice, Office of Special Counsel for Immigration-Related Unfair Employment Practices will be live to discrimination and other related employment eligibility verification questions. Space is limited! Register today for a English or Spanish session.

New Issue of E-Verify Connection! (04/30/15)

The E-Verify Connection is an e-newsletter for all employers and employees. The April issue (PDF) has useful information about Acceptable Documents, proper completion of the optional email field in Section 1 and other topics related to employment eligibility verification.

myE-Verify accounts accessible nationwide! (04/14/15)

myE-Verify is the website that gives U.S. workers and job-seekers resources and tools to learn about and participate in the E-Verify process. In October 2014, the website introduced two new services, myE-Verify accounts and Self Lock, in five states and the District of Columbia; an additional 16 states were added in January 2015. myE-Verify accounts and Self Lock are now available nationwide. Account holders can use Self Lock to protect their social security numbers from being misused in E-Verify.

The website also includes Self Check and multi-media resources for workers and jobseekers to learn about employee rights and employment eligibility verification from their perspective. Visit the myE-Verify website and take a free webinar (PDF) to learn more.

New Issue of E-Verify Connection! (03/04/15)

E-Verify Connection is an e-newsletter for all employers. The February issue of E-Verify Connection (PDF) has useful information on Form I-9 processing and other topics related to employment eligibility verification.

Would you like to verify your employment eligibility? (02/25/15)

It doesn’t matter if you’re an employee or a job seeker, anyone in the U.S. aged 16 years or older can use Self Check to confirm his or her employment eligibility. Visitors to www.uscis.gov/mye-verify can also access the myResources section to learn more about employee rights. You do not need to open a myE-Verify account to use Self Check or to access the myResources section

E-Verify Employee Rights Video Available in Six More Languages (02/10/15)

USCIS has partnered with DHS Office of Civil Rights and Civil Liberties again to update the E-Verify Employee Rights and Responsibilities video with captions in 6 more languages. The video is only six minutes long and has been available in English and Spanish since 2010. The languages now available in captions are Chinese (traditional), French, Korean, Russian, Tagalog and Vietnamese. The video used a dramatic reenactment to explain the rights of employees when employers use E-Verify and the process for employees to contest a data mismatch, known as a Tentative Nonconfirmation. The videos can be found on the E-Verify Foreign Language Resource page; the USCIS Multi-Lingual Resource Center, and the USCIS YouTube page.

TPS Extended and Redesignated for Syria (01/26/15)

The Secretary of the Department of Homeland Security (DHS) has extended and redesignated the Temporary Protected Status (TPS) designation for Syria for 18 months from April 1, 2015 through Sept. 30, 2016. The extension allows current TPS beneficiaries of Syria to re-register for TPS. DHS has also automatically extended the validity of Employment Authorization Documents (EAD) issued under the TPS designation of Syria for six months, through Sept. 30, 2015. The redesignation allows individuals who currently do not have TPS to submit an initial registration application and apply for an EAD, in accordance with the Federal Register notice.Further details on the extension and redesignation of Syria for TPS may be found in the Federal Register notice. Additional information on TPS for Syria is available at www.uscis.gov/tps. Employers verifying or reverifying the employment eligibility of employees who are TPS beneficiaries from Syria should refer to the Temporary Protected Status page on I-9 Central.

TPS Designation, EADs Extended for El Salvador (1/26/15)

The Secretary of the Department of Homeland Security (DHS) has extended the Temporary Protected Status (TPS) designation for El Salvador for an additional 18 months, from March 10, 2015 through Sept. 9, 2016. The extension allows current TPS beneficiaries of El Salvador to re-register for TPS in accordance with the Federal Register notice. DHS has also automatically extended the validity of Employment Authorization Documents issued under the TPS designation of El Salvador for six months, through Sept. 9, 2015.

Further details on this extension of TPS for El Salvador may be found in the Federal Register. Additional information on TPS for El Salvador is available at www.uscis.gov/tps. Employers verifying or reverifying the employment eligibility of employees who are TPS beneficiaries from El Salvador should refer to the Temporary Protected Status page on I-9 Central.

myE-Verify accounts now in 16 more states! (01/14/15)

myE-Verify is a website that gives U.S. workers and job-seekers resources and tools to learn about and participate in the E-Verify process. In October 2014, the website introduced two new services, myE-Verify accounts and Self Lock, in five states and the District of Columbia. myE-Verify accounts are now also accessible to residents of California, Louisiana, Maine, Maryland, Massachusetts, Minnesota, Missouri, Nebraska, Nevada, New Jersey, New York, Ohio, South Carolina, Texas, Utah and Washington—and eventually nationwide.

The website also includes Self Check and multi-media resources for workers and jobseekers to learn about employee rights and employment eligibility verification from their perspective. Visit the myE-Verify website and take a free webinar (PDF) to learn more.

Also, follow us on our new account: Twitter.com/EVerify!

It’s Official! Get Form I-9 Updates on Twitter.com/EVerify (1/09/14)

Twitter.com/EVerify gives you an easy way to receive useful information in a concise format. Twitter.com/EVerify is a new official source of Form I-9 and other employment eligibility verification alerts, updates and tips. Please follow us on Twitter.com/EVerify today and help spread the word to all employers.

New Issue of E-Verify Connection! (1/05/15)

The December issue of E-Verify Connection highlights the debut of the new “E-Verify for Executives” webinar and includes Form I-9 tips. The e-newsletter has 10 articles reporting the latest about Form I-9, E-Verify, myE-Verify and more interesting information useful to employers and workers.

West African Countries Designated for Temporary Protected Status (11/25/14)

The Secretary of Homeland Security has designated Guinea, Liberia and Sierra Leone for Temporary Protected Status (TPS) for a period of 18 months, effective Nov. 21, 2014 through May 21, 2016. Eligible nationals from these countries (and aliens having no nationality who last habitually resided in any of these countries) must demonstrate that they satisfy all eligibility criteria, including that they have been “continuously residing” since Nov. 20, 2014 and “continuously physically present” in the United States since Nov. 21, 2014. The 180-day TPS registration period begins Nov. 21, 2014 and runs through May 20, 2015.They may also apply for employment authorization documents and for travel authorization.

Employers should be aware that they may have employees from Guinea, Liberia and Sierra Leone who may choose to apply for TPS. Please refer to the Temporary Protected Status page on I-9 Central for more information on completing Form I-9 or reverifying TPS beneficiaries.

TPS Designation, EADs Extended for Honduras and Nicaragua (10/21/14)

The Secretary of the Department of Homeland Security (DHS) has extended the Temporary Protected Status (TPS) designation for Honduras and Nicaragua for an additional 18 months, from Jan. 6, 2015 through July 5, 2016. The extension allows current TPS beneficiaries of Honduras and Nicaragua to re-register for TPS in accordance with the Federal Register notice. DHS has also automatically extended the validity of Employment Authorization Documents issued under the TPS designation of Honduras and Nicaragua for six months, through July 5, 2015.

Further details on this extension of TPS for Honduras and Nicaragua may be found in the Federal Register. Additional information on TPS for Honduras and Nicaragua is available at www.uscis.gov/tps. Employers verifying or reverifying the employment eligibility of employees who are TPS beneficiaries from Honduras or Nicaragua should refer to the Temporary Protected Status page on I-9 Central.

President Extends EADs for Qualified Liberian Nationals (10/3/14)

Liberian nationals covered under Deferred Enforced Departure (DED) have had their employment authorization documents, which expire Sept. 30, 2014, automatically extended to be valid through March 30, 2015. For detailed information, please see the Federal Register notice.

Employees: Know Your Rights Quiz now on website! (09/30/14)

E-Verify released an online “Employees: Know Your Rights Quiz.” The interactive quiz has a total of 15 questions (5 questions each on Form I-9, E-Verify and Self-Check). It offers a fun and easy way to test one’s knowledge about Employee Rights.

New! Form I-9 Webinar On-Demand (09/25/14)

On September 25, 2014, USCIS published the first Form I-9 Webinar On-Demand. Now you can watch the free Form I-9 webinar at any time. Choose the chapters of your choice or watch the entire 22 minute video in one sitting. You will see how to complete Sections 1, 2 and 3, best practices and much more. It’s a great training tool.

Visit I-9 Central to learn more and view other videos in the multi-media section.

E-Verify’s New Form I-9 Widget Can Streamline HR Procedures! (09/23/14)

E-Verify released a new downloadable Form I-9 Desktop Widget that allows employers to automatically launch the Form I-9 at anytime, from their desktop.

Form I-9 Desktop Widget benefits:

Learn more and send us your feedback on E-Verify Listens.

USCIS Changes Secure Ink Color in Certain Immigration Document Stamps (09/22/14)

On July 1, 2014, U. S. Citizenship and Immigration Services (USCIS) began using a new secure blue ink for many of its secure stamps. More information is available in the Beacon, the official blog of USCIS.

TPS Designation Extended for Sudan (09/02/14)

The Secretary of the Department of Homeland Security (DHS) has extended the Temporary Protected Status (TPS) designation for Sudan for an additional 18 months, from Nov. 3, 2014 through May 2, 2016. The extension allows current TPS beneficiaries of Sudan to re-register for TPS in accordance with the Federal Register notice. DHS has also automatically extended the validity of Employment Authorization Documents issued under the TPS designation of Sudan for six months, through May 2, 2015.

Further details on this extension of Sudan for TPS may be found in the Federal Register notice. Additional information on TPS for Sudan is available at www.uscis.gov/tps. Employers verifying or reverifying the employment eligibility of employees who are TPS beneficiaries from Sudan should refer to the Temporary Protected Status page on I-9 Central.

TPS Extended and Redesignated for South Sudan (09/02/14)

The Secretary of the Department of Homeland Security (DHS) has extended and redesignated the Temporary Protected Status (TPS) designation for South Sudan for 18 months from Nov. 3, 2014 through May 2, 2016. The extension allows current TPS beneficiaries of South Sudan to re-register for TPS. DHS has also automatically extended the validity of Employment Authorization Documents issued under the TPS designation of South Sudan for six months, through May 2, 2015.

The redesignation allows individuals who currently do not have TPS to submit an initial application, in accordance with the Federal Register notice.

Further details on the extension and redesignation of South Sudan for TPS may be found in the Federal Register notice. Additional information on TPS for South Sudan is available at www.uscis.gov/tps. Employers verifying or reverifying the employment eligibility of employees who are TPS beneficiaries from South Sudan should refer to the Temporary Protected Status page on I-9 Central.

USCIS Stakeholder Engagement for Workers and Advocates (08/07/14)

Join us on Thursday, August 7, 2014, from 1:30-3 p.m. EDT for an employee-focused stakeholder engagement to learn about the following USCIS programs and resources for workers:

  • E-Verify and Form I-9 employee rights, responsibilities and resources,
  • Deferred Action for Childhood Arrivals (DACA),
  • Unauthorized practice of immigration law, and
  • Multilingual materials and outreach.

There will also be an opportunity to ask questions. To register, see the USCIS Public Engagement Invitation (PDF, 133 KB). Please share this invitation with your colleagues.

AILA Verification and Documentation Liaison Committee meets with the USCIS Verification Division (07/17/2014)

Did you know USCIS Verification Division routinely meets with The American Immigration Lawyers Association (AILA) Verification and Documentation Liaison Committee and we post the meeting agenda to the USCIS Outreach website? View the most recent questions and responses (PDF, 102 KB).

E-Verify Employers Can Display the Participation and Right To Work Posters In Eight More Languages! (06/21/2014)

On June 23, 2014, eight additional foreign language versions of the E-Verify Participation and Right To Work posters were released.

Samples of the E-Verify Participation and Right To Work posters can be viewed on the E-Verify website. Learn more on the What’s New page of the E-Verify website.

E-Verify Wants to Hear From You! (06/13/2014)

Join the conversation on Monday, June 23, 2014 from 1:00-3:30 p.m. (Eastern) for an innovative virtual forum regarding the E-Verify and Form I-9 programs. Representatives from business that are non-users and users of E-Verify are encouraged to attend. At this event, attendees will:

  • Share E-Verify experiences and best practices
  • Learn the latest about E-Verify and Form I-9
  • Give feedback, ask questions and engage with colleagues
  • Dialogue with DHS and USCIS officials

Guest speakers include Acting Assistant Secretary Michael Stroud, Private Section Office, Department of Homeland Security, and Brian O’Laughlin, Esq., Senior Manager of Government Relations, Multinational Certification, American Payroll Association and other DHS and USCIS officials.

If you are in Atlanta, Georgia; Charlotte, North Carolina; Fairfax, Virginia or Washington, D.C., then we encourage you to attend in-person. If you cannot attend in person, you will be able to view via web streaming and listen via telephone. Register Now!

Please share this invitation with your members, colleagues and stakeholders. We look forward to listening to your feedback!

If you have any questions, please email us.

Completing Form I-9 for Remote Hires (03/19/14)

Employers may designate an authorized representative to fill out Forms I-9 on behalf of their company, including personnel officers, foremen, agents or notary public. The Department of Homeland Security does not require the authorized representative to have specific agreements or other documentation for Form I-9 purposes. If an authorized representative fills out Form I-9 on behalf on the employer, the employer is still liable for any violations in connection with the form or the verification process.

When completing Form I-9, the employer or authorized representative must physically examine, with the employee being physically present, each document presented to determine if it reasonably appears to be genuine and relates to the employee presenting it. Reviewing or examining documents via webcam is not permissible.

If the authorized representative refuses to complete Form I-9 (including providing a signature) another authorized representative may be selected. If the employer hires a notary public, the notary public is acting as an authorized representative of the employer, not as a notary. The notary public must perform the same required actions as an authorized representative. When acting as an authorized representative, the notary public should not provide a notary seal on Form I-9.

ICE Extends Employment Authorization for Certain F-1 Students from Haiti (03/12/11)

ICE published a notice (PDF) in the March 3, 2014 Federal Register extending the suspension of certain requirements for F-1 nonimmigrant Haitian students who are experiencing severe economic hardship as a direct result of the Jan. 12, 2010, earthquake in Haiti. Eligible F-1 students from Haiti may obtain employment authorization, work an increased number of hours during the school term and, if necessary, reduce their course load, while continuing to maintain their F-1 student status. The suspension of the regulatory requirements will remain in effect through Jan. 22, 2016.

For more information, visit ICE’s Student and Exchange Visitor Program website at www.ice.gov/sevis

USCIS Announces Extension of EAD Expiration Date for Haiti TPS Beneficiaries (03/11/14)

How do I determine if my employee’s expiring EAD has been automatically extended?

To determine if your employee’s expiring EAD has been automatically extended, you should:

  1. Look at the “Category” section on the expiring (or expired) EAD. If either A12 or C19 is shown, the employee is a TPS beneficiary.
  2. Look at the expiration date on the EAD. If the expiration date on the EAD is July 22, 2014, then the employee is a TPS beneficiary from Haiti and his or her EAD has been automatically extended for 6 months, through January 22, 2015. If a different category or expiration date is listed, then the usual reverification rules apply.

If you determine that the employee’s EAD has been automatically extended, the employee remains authorized to work and is not required to present a new document for reverification until the extension expiration date of January 22, 2015.

How does my new employee complete Form I-9 (i.e., Employment Eligibility Verification) using an automatically extended EAD?

When a new employee presents an EAD that has been automatically extended when completing Form I-9 , the employee should complete Section 1 by:

  1. Checking “An alien authorized to work;”
  2. Writing the automatic extension date of 01/22/2015, in the first space after “(expiration date, if applicable, mm/dd/yyyy);” and
  3. Writing his or her alien number (A-number) or USCIS number in the second space (the EAD or other document from DHS will have the employee’s A-number or USCIS number printed on it);

How do I, as an employer, complete Form I-9 (i.e., Employment Eligibility Verification) using an automatically extended EAD for a new hire?

When a new employee presents an EAD that has been automatically extended when completing Form I-9, the employer should complete Section 2 by:

  1. Entering the document title, “Employment Authorization Document” under List A;
  2. Entering the name of the issuing authority, “DHS;”
  3. Entering the document number (the A number or USCIS number); and
  4. Entering the automatically extended EAD expiration date of January 22, 2015.

By January 22, 2015, employers must reverify the employee’s employment authorization in Section 3 of Form I-9.

How do I correct my existing employee’s Form I-9 to show his EAD has been automatically extended?

If your existing employee’s EAD has been automatically extended to January 22, 2015, you and your employee will need to correct his or her previously completed Form I-9.

The employee should correct Section 1 by:

  1. Drawing a line through the expiration date in the first space;
  2. Writing January 22, 2015, above the previous date;
  3. Writing “EAD Ext.” in the margin of Section 1; and
  4. Initialing and dating the correction in the margin of Section 1.

For Section 2, if the employee previously presented an EAD with a July 22, 2014, expiration date that was recorded on Form I-9, you should:

  1. Draw a line through the EAD expiration date written in Section 2;
  2. Write January 22, 2015, above the previous date;
  3. Write “EAD Ext.” in the margin of Section 2; and
  4. Initial and date the correction in the margin of Section 2.

By January 22, 2015, when the automatic extension of EADs expires, employers must reverify the employee’s employment authorization in Section 3.

As an employer enrolled in E-Verify, how do I create an E-Verify case for a new employee who has presented an automatically extended EAD?

If you hire a new employee who presents an automatically extended EAD when completing Form I-9, when you create the E-Verify case, enter the extended date of January 22, 2015 as the expiration date.

As an employer enrolled in E-Verify, what do I do when I receive a “Work Authorization Documents Expiring” alert for an employee with an automatically extended EAD?

You will receive a “Work Authorization Documents Expiring” case alert in E-Verify when an employee’s EAD is about to expire. Usually, this message is an alert to complete Section 3 of Form I-9 to reverify an employee’s employment authorization. For existing employees with EADs that have been automatically extended, employers should dismiss the E-Verify case alert by clicking the red “X” in the “dismiss alert” column and follow the instructions above explaining how to correct Form I-9. Do not use the E-Verify system to reverify an employee; only reverify employees on Form I-9.

For more general information about TPS and Form I-9, consult the Handbook for Employers: Guidance for Completing Form I-9 (M-274) (PDF).

Form I-9 Employee Information Sheet – Employees Because You Asked! (03/05/14)

The Form I-9 Employee Information Sheet, available in English (PDF) and Spanish (PDF), is an easy reference for employee’s top Form I-9 questions. This helpful resource is in direct response to employees’ feedback.

Also, view the Form I-9 videos for employees and employers demonstrating how to properly complete Section 1, 2 and 3.

Visit I-9 Central or view the Handbook for Employers Guidance for Completing Form I-9 (M274) (PDF) for more information.

E-Verify and Form I-9 Customer Support Enhancement (02/24/14)

On February 24, 2014 callers to the E-Verify Customer Support toll-free number will be greeted with a new Interactive Voice Response (IVR) system that will expedite access to E-Verify, Form I-9 and Self Check information. Callers will use their voice or touch tone phone to navigate to automated answers or a customer services representative. The IVR system was designed to enhance customer service.

E-Verify Customer Support offers FREE live assistance Monday through Friday from 8:00 am EST to 5:00 pm local time, except on federal holidays. Employers call 888-464-4218 and employees call 888-897-7781.

New: Form I-9 Video Vignettes! (02/10/14)

On February 10, 2014, USCIS released three Form I-9 video vignettes to demonstrate how to properly complete each section of the Form I-9. View all three vignettes to gain knowledge about each data field, deadlines, reverification rules, and much more. Each vignette, in four minutes or less, walks the viewer through the key steps.

Mobile Access to E-Verify: Join the Listening Session (12/16/13)

On December 18, beginning at 2:00pm, you’re invited to discuss the future of E-Verify mobile access. Register for this listening session or visit https://e-verifylistens.ideascale.com/ to share about your experience accessing E-Verify on a mobile device and how we might improve the experience.

Collecting Ideas for Mobile E-Verify solutions

In our effort to continuously improve the convenience of E-Verify case processing, we are seeking your feedback for future mobile E-Verify solutions. We welcome your ideas and ask that you submit your suggestions on E-Verify Listens.

Temporary Protected Status Designation Extended for Somalia

The Temporary Protected Status (TPS) designation for Somalia has been extended (PDF) for an additional 18 months, from March 18, 2014 through September 17, 2015. There will be no automatic extension of EADs for TPS beneficiaries from Somalia.

Current Somalian TPS beneficiaries seeking to extend their TPS status must re-register during the 60-day re-registration period that runs from October 31, 2013, through December 30, 2013. U.S. Citizenship and Immigration Services (USCIS) encourages beneficiaries to register as soon as possible within the 60-day re-registration period. Please note that there is no e-filing offered: All Somalia TPS re-registrations must be submitted by mail.

Certain nationals of Somalia (or aliens having no nationality who last habitually resided in Somalia) who have not previously applied for TPS may be eligible to apply under the late initial registration provisions, if they meet: (1) At least one of the late initial filing criteria and (2) all TPS eligibility criteria (including continuous residence in the United States since May 1, 2012, and continuous physical presence in the United States since September 18, 2012).

Please see www.uscis.gov for more information about TPS for Somalia.

E-Verify is Available

All E-Verify features and services are now available. Please see the information that addresses employer and employee questions about how the federal government’s shutdown affected E-Verify and Form I-9.

Read E-Verify Connection – a Newsletter for All employers

The July issue of E-Verify Connection (PDF) reports about E-Verify’s latest enhancements, includes updates for all employers on the automated Form I-94, and has a host of information for our Spanish speaking stakeholders. All this and so much more can be found in this exciting two page edition of E-Verify Connection. Download your issue (PDF) today!

USCIS Seeks Volunteers for Enhanced Form I-9 Study

U.S. Citizenship and Immigration Services (USCIS) has been developing a new version of the Form I-9, Employment Eligibility Verification, that contains enhancements designed to assist employers in complying with the law and reducing errors employers and employees commonly make when completing Form I-9.

Before we propose the enhanced form and invite public comment on the proposal as mandated under the Paperwork Reduction Act, USCIS is seeking nine employers from the public to volunteer to assist in a study to determine how much time it takes employers to complete an enhanced version of Form I-9 that USCIS is developing.

The study will be administered at USCIS offices in Washington, D.C., on September 3, 2013; September 5, 2013; or September 6, 2013 between the hours of 8 a.m. and 5 p.m. Administration of the study will be no more than 1.5 hours. USCIS will not provide any compensation to reimburse participants for any expenses, including time or travel.

All interested employers, large and small, are invited to submit a request to volunteer to participate in the study. USCIS will randomly select four large employers and five small employers from all submissions received by the deadline of August 15, 2013. Multiple submissions by the same employer will not be included in the random selection process.

USCIS will contact the Point of Contact provided on the volunteer request submission of selected employers by August 23, 2013 to schedule an appointment to participate in the study. The Point of Contact provided by the employer must be an individual who will represent the employer at the study. At the study, the individual will be requested to play the role of an employer completing Section 2 and/or Section 3 of the Form I-9.

Employers interested in participating in the study may submit a request to volunteer by e-mailing the following information to I-9Central@dhs.gov by August 15, 2013 with “Enhanced Form I-9 Study” in the subject line:

Name of Company:

Address of Company:

Is your company/entity considered “small” under SBA guidelines? (Yes) (No)

Point of Contact:

Telephone Number of Point of Contact:

E-mail Address of Point of Contact:

Availability: (September 3) (September 5) (September 6)
Ideal Time Availability: (Morning) (Afternoon)

E-Verify E-Mail Notifications to Employees

E-Verify announced a new customer service enhancement that will send e-mail notifications to employees when there is an information mismatch. This latest enhancement to E-Verify is made possible by a recent revision to Employment Eligibility Verification Form I-9. The revised Form I-9 allows employees to voluntarily provide their e-mail address. If a Tentative Nonconfirmation (TNC) is received, employees who have provided their e-mail address will be directly notified of the TNC.

Employers will notice a new data field in E-Verify asking for the employee’s e-mail address. When the employee provides an e-mail address on Form I-9, employers are required to enter it into E-Verify. The new e-mail notification process does not replace the current TNC process. Employers are still required to notify employees of TNCs and their right to contest.

For more information click here.

Second Stakeholder Conference on Revised Form I-9

On May 7, 2013, U.S. Citizenship and Immigration Services (USCIS) invited interested individuals to participate in a second stakeholder teleconference. Subject matter experts (SME) spoke on revisions to Form I-9 Employment Eligibility Verification, and the form’s instructions. In addition to discussing revisions to the form, SME’s also answered questions from stakeholders about the form. Please refer to the Questions and Answers (PDF, 411 KB) and the Executive Summary (PDF, 284 KB) from the stakeholder teleconference for more information.

I-94 Automation Update

Employers and employees should be aware that their responsibilities for completing Form I-9 have not changed due to Form I-94 automation.

For Employers:

On your employee's first day of work for pay, they must complete Section 1 of Form I-9. If your employee selects that they are an “Alien Authorized to Work” they must either provide their Alien Registration Number (A-Number)/USCIS Number or their Form I-94 Admission Number.

If your employee cannot complete Form I-9, which includes providing all required information, they may not work for pay. Employers continuing to employee an individual who did not complete Form I-9 may be subject to fines and penalties.

For Participating E-Verify Employers:

You cannot create an E-Verify case until the Form I-9 is complete. If your employee cannot complete the Form I-9, you may not create a case.

For Employees:

If CBP issued you an electronic Form I-94 upon your admission to the United States at an airport or seaport, you should be able to access your Form I-94 information from the CBP website at www.cbp.gov/travel/international-visitors/i-94-instructions. If you are unable to access your Form I-94 information from the CBP website, you should call or go to a CBP deferred inspection to correct the problem. For more information about Deferred Inspection Sites, click here. In the alternative, you may file Form I-102 with USCIS and request your Form I-94; however, there is a filing fee and this process may take weeks.

Certain Syrian F-1 Students May be Eligible for Work Authorization

Immigration and Customs Enforcement (ICE) published a notice (PDF) in the Federal Register on June 17, 2013, continuing the suspension of certain regulatory requirements to allow eligible Syrian F-1 nonimmigrant students experiencing severe economic hardship as a result of civil unrest to obtain employment authorization, work an increased number of hours during the school term, and, if necessary, reduce their course load while continuing to maintain their F-1 nonimmigrant status. For more information on this suspension, please see the ICE fact sheet. The suspension of requirements granted by the notice ends on March 31, 2015.

Temporary Protected Status Designation Extended for Syrians

Secretary of Homeland Security Janet Napolitano has extended the Temporary Protected Status (TPS)designation for Syria from Oct. 1, 2013 through March 31, 2015, allowing eligible nationals of Syria to register or re-register for TPS in accordance with the Federal Register (PDF) notice.

Eligible Syrian nationals (or persons without nationality who last habitually resided in Syria) in the United States may register for TPS during the 180-day initial registration period that runs from June 17, 2013 through Dec. 16, 2013. Once approved for TPS, they may receive an Employment Authorization Document (EAD). In some instances, they may already be authorized to work under some other status.

Syrian employees who already have TPS status may re-register for TPS. Application packages must be completed during the 60-day re-registration period that runs from June 17, 2013, through Aug. 16, 2013. Syrian employees who re-register for TPS by the deadline should receive a new Employment Authorization Document (EAD) before their previous TPS-related EAD expires.

Additional information on TPS for Syria, including guidance on the application process, eligibility and where to file, is available online at www.uscis.gov/tps. Further details on this extension and re-designation of Syria for TPS, including the application requirements and procedures, may be found in the Federal Register (PDF) notice.

Temporary Protected Status Extended for Salvadorans

The Temporary Protected Status (TPS) designation for El Salvador has been extended for an additional 18 months, from September 10, 2013 through March 9, 2015.

Current Salvadoran TPS beneficiaries seeking to extend their TPS status must re-register during the 60-day re-registration period that runs from May 30, 2013, through July 29, 2013. U.S. Citizenship and Immigration Services (USCIS) encourages beneficiaries to register as soon as possible within the 60-day re-registration period.

The 18-month extension also allows TPS re-registrants to apply for a new Employment Authorization Document (EAD). Eligible Salvadoran TPS beneficiaries who re-register on time will receive a new EAD with an expiration date of March 9, 2015. USCIS recognizes that all re-registrants may not receive their new EADs until after their current EADs expire. Therefore, USCIS is extending the current TPS El Salvador EAD bearing a September 9, 2013, expiration date for an additional six months, through March 9, 2014.

How do I determine if an employee’s expiring EAD has been automatically extended?

To determine if an expiring EAD has been automatically extended, do the following:

  1. Look at the “Category” section on the expiring (or expired) EAD. If either A12 or C19 is listed, the employee is a TPS beneficiary. Next, look at the expiration date of the EAD. If the expiration date on the EAD is September 9, 2013, then the employee is a TPS beneficiary from El Salvador and his or her employment authorization has been automatically extended. If a different category or expiration date is listed, then the employee is not a TPS beneficiary from El Salvador, and the usual reverification rules apply.
  2. Employees from El Salvador with TPS have had their EADs automatically extended until March 9, 2014. Until then, the employees remain authorized to work and are not required to present a new card.

How do my employer and I complete Form I-9 (i.e., verification) using an automatically extended EAD for a new job?

When using an automatically extended EAD to fill out Form I-9 for a new job prior to March 9, 2014, you and your employer should do the following:

(1) For Section 1, you should:

  1. Check “An alien authorized to work;”
  2. Write your alien number (A-number) in the first space (your EAD or other document from DHS will have your A-number printed on it); and
  3. Write the automatic extension date in the second space.

(2) For Section 2, employers should:

  1. Record the document title;
  2. Record the document number; and
  3. Record the automatically extended EAD expiration date.

Not later than March 9, 2014, employers must reverify the employee’s employment authorization in Section 3 of Form I-9.

What corrections should my employer and I at my current job make to Form I-9 if my EAD has been automatically extended?

If you are an existing employee who presented an EAD that was valid when you first started your job, but that EAD has now been automatically extended, you and your employer should correct your previously completed Form I-9 as follows:

(1) For Section 1, you should:

  1. Draw a line through the expiration date in the second space;
  2. Write March 9, 2014, above the previous date;
  3. Write “EAD Ext.” in the margin of Section 1; and
  4. Initial and date the correction in the margin of Section 1.

(2) For Section 2, employers should:

  1. Draw a line through the expiration date written in Section 2;
  2. Write March 9, 2014, above the previous date;
  3. Write “EAD Ext.” in the margin of Section 2; and
  4. Initial and date the correction in the margin of Section 2.

Not later than March 9, 2014, when the automatic extension of EADs expires, employers must reverify the employee’s employment authorization in Section 3.

If I am an employer enrolled in E-Verify, what do I do when I receive a “Work Authorization Documents Expiring” alert for an automatically extended EAD?

If you are an employer who participates in E-Verify, you will receive a “Work Authorization Documents Expiring” case alert when an employee’s EAD is about to expire. Usually, this message is an alert to complete Section 3 of Form I-9 to reverify an employee’s employment authorization. For existing employees with EADs that have been automatically extended, employers should dismiss the E-Verify case alert and follow the instructions above explaining how to correct Form I-9. Not later than March 9, 2014, employment authorization needs to be reverified in Section 3. You should never use E-Verify for reverification.

For more general information about completing or updating Form I-9, consult the Handbook for Employers: Guidance for Completing Form I-9 (M-274) (PDF).

Revised Form I-9 Stakeholder Conference

On March 11, 2013, U.S. Citizenship and Immigration Services (USCIS) invited interested individuals to participate in a stakeholder teleconference. Subject matter experts (SME) spoke on revisions to Form I-9 Employment Eligibility Verification, and the form’s instructions. In addition to discussing revisions to the form, SME’s also answered questions from stakeholders about the form. Please refer to the Questions and Answers from the stakeholder teleconference for more information.

E-Verify Connection - Read the Latest!

The May issue of the E-Verify Connection (PDF) is now available. Read the latest about the revised Form I-9 (PDF, 551 KB) (Employment Eligibility Verification Form), find out about accessing E-Verify from your mobile device, and much more. Read Issue 13 of E-Verify Connection (PDF).

I-94 Automation

On April 30, 2013 U.S. Customs and Border Protection (CBP) automated the Form I-94, Arrival/Departure Record, process at air and sea ports and will expand the automated process nationwide to all air and sea ports of entry by the end of May. CBP officers will no longer provide a paper Form I-94 to travelers but will provide travelers with instructions on how to obtain their Form I-94, if needed. CBP will continue to provide the paper Forms I-94 to certain classes of aliens arriving to the United States by air or sea, such as refugees, certain asylees and parolees, and whenever CBP determines the issuance of the paper Form I-94 is appropriate. Additionally, U.S. Citizenship and Immigration Services (USCIS) will continue to issue the paper Form I-94 to aliens who are already in the United States.

How will this affect Employees?

Employees will need to print out a hard copy of their Form I-94 from the CBP website at www.cbp.gov/I94 if they wish to present it for Section 2 of Form I-9.

Employees who provide an Alien Registration Number or USCIS Number in Section 1 do not need to provide their Form I-94 admission number or foreign passport information in Section 1.

On the current version of Form I-9 (03/08/13)N (PDF, 551 KB) employees who provide their Form I-94 Admission number in Section 1 of Form I-9, will either:

  • Record information about their foreign passport they used to enter the United States if they obtained their I-94 Admission number from CBP (whether directly or from the CBP website) in connection with their arrival in the United States. Below is an example of the new Electronic I-94 Admission Number; OR
  • Write “N/A” in the foreign passport fields if they obtained their I-94 Admission number from USCIS within the United States or they entered without a Foreign Passport.

How will this affect Employers?

Employers may see new Forms I-94 (see example below) presented to them after automation that look different than paper Form I-94. The Form I-94 printout from the CBP website is an official Form I-94.

I-94 Image

Employers will see two versions of Forms I-94, both of which are acceptable for Form I-9 purposes:

  • One type is the familiar card that contains an official stamp and possible handwritten information.
  • The other type is a newly designed computer-generated printout, and does not contain stamps or handwritten information.

Employers may be presented with a Form I-94 that has a line through the pre-printed admission number and a different number written below. CBP will issue Forms I-94 with these markings to an alien who does not possess a passport upon entry. This includes certain classes of aliens such as refugees, asylees, and parolees. In these cases:

  • The pre-printed number on the paper Form I-94 will not be valid and CBP will cross out that number in black ink, and hand write the valid admission number on the form.
  • Employers should record the handwritten admission number in Section 2 of Form I-9 if an employee chooses to present Form I-94.

Form I-9 Blog Available

The new Form I-9 Blog informs employers about the changes made to the revised Form I-9 (PDF, 551 KB) (revision 03/08/13). It contains several great tips that employers should know about when using the form. There are several resources where employers can go to obtain more information about the Form I-9 such as viewing the updated Handbook for Employers, Guidance for Completing Form I-9 (M-274 (PDF)) on I-9 Central. Employers can also participate in the Form I-9 Stakeholder Teleconference on May 7th where USCIS subject matter experts will discuss and answer questions about the revised form or they can take a FREE Form I-9 webinar. Visit our Blog section today!

Form I-9 Correction Notice Published

On March 8, 2013, U.S. Citizenship and Immigration Services (USCIS) published a notice in the Federal Register announcing the recently revised Employment Eligibility Verification, Form I-9. USCIS announced in the DATES section of the notice that employers can no longer use prior versions of Form I-9 effective May 7, 2013. USCIS incorrectly described the effective date as being after May 7, 2013.

On April 9, 2013, USCIS published a correction notice (PDF) in the Federal Register. This notice corrects the error and clarifies that employers may no longer use prior versions of the Form I-9 effective May 7, 2013.

Employees from Honduras or Nicaragua with Expiring EADs May Still Be Authorized to Work

Employees from Honduras or Nicaragua who have Temporary Protected Status (TPS) have had their employment authorizations automatically extended until January 5, 2014, even if the employees have not yet obtained a new Employment Authorization Document (EAD).

How do I determine if an employee’s expiring EAD has been automatically extended?

To determine if an expiring EAD has been automatically extended, do the following:

  1. Look at the “Category” section on the expiring (or expired) EAD. If either A12 or C19 is listed, the employee is a TPS beneficiary. Next, look at the expiration date of the EAD. If the expiration date on the EAD is July 5, 2013, then the employee is a TPS beneficiary from Honduras or Nicaragua and his or her employment authorization has been automatically extended. If a different category or expiration date is listed, then the employee is not a TPS beneficiary from Honduras or Nicaragua, and the usual reverification rules apply.
  2. Employees from Honduras or Nicaragua with TPS have had their EADs automatically extended until January 5, 2014. Until then, the employees remain authorized to work and are not required to present a new card.

How does my employer and I complete Form I-9 (i.e., verification) using an automatically extended EAD for a new job?

When using an automatically extended EAD to fill out Form I-9 for a new job prior to July 5, 2013, you and your employer should do the following:

For Section 1, you should:

  1. Check the box next to “An alien authorized to work.”
  2. Enter the automatic extension date of January 5, 2014 in the expiration date space.
  3. Enter your alien number (A-number) in the Alien Registration Number/USCIS Number field (Your A-number/USCIS number will be printed on your EAD or other document from DHS).

For Section 2, employers should:

  1. Enter the document title;
  2. Enter the issuing authority;
  3. Enter the document number; and
  4. Enter the automatically extended EAD expiration date of January 5, 2014.

After January 5, 2014, employers must reverify the employee’s employment authorization in Section 3 of Form I-9.

What corrections should my employer and I at my current job make to Form I-9 if my EAD has been automatically extended?

If you are an existing employee who presented an EAD that was valid when you first started your job, but that EAD has now been automatically extended, you and your employer should correct your previously completed Form I-9 as follows:

For Section 1, you should:

  1. Draw a line through the expiration date in the second space;
  2. Write January 5, 2014, above the previous date;
  3. Write “EAD Ext.” in the margin of Section 1; and
  4. Initial and date the correction in the margin of Section 1.

For Section 2, employers should:

  1. Draw a line through the expiration date written in Section 2;
  2. Write January 5, 2014, above the previous date;
  3. Write “EAD Ext.” in the margin of Section 2; and
  4. Initial and date the correction in the margin of Section 2.

After January 5, 2014, when the automatic extension of EADs expires, employers must reverify the employee’s employment authorization in Section 3.

If I am an employer enrolled in E-Verify, what do I do when I receive a “Work Authorization Documents Expiring” alert for an automatically extended EAD?

If you are an employer who participates in E-Verify, you will receive a “Work Authorization Documents Expiring” case alert when an employee’s EAD is about to expire. Usually, this message is an alert to complete Section 3 of Form I-9 to reverify an employee’s employment authorization. For existing employees with EADs that have been automatically extended, employers should dismiss the E-Verify case alert and follow the instructions above explaining how to correct Form I-9. After January 5, 2014, employment authorization needs to be reverified in Section 3. You should never use E-Verify for reverification.

For more general information about completing or updating Form I-9, consult the Handbook for Employers: Guidance for Completing Form I-9 (M-274) (PDF).

Employees from Liberia with Expiring EADs May Still Be Authorized to Work

Employees from Liberia who have been granted Deferred Enforced Departure (DED) have had their employment authorizations automatically extended until September 30, 2013, even if the employees have not yet obtained a new Employment Authorization Document (EAD).

How do I determine if an employee’s expiring EAD has been automatically extended?

To determine if an expiring EAD has been automatically extended, do the following:

  1. Look at the “Category” section on the expiring (or expired) EAD. If A11 is listed, the employee has been granted DED. Next, look at the expiration date of the EAD. If the expiration date on the EAD is March 31, 2013, then the employee is a DED grantee from Liberia and his or her employment authorization has been automatically extended. If a different category or expiration date is listed, then the employee is not a DED grantee from Liberia, and the usual reverification rules apply
  2. Employees from Liberia who have been granted DED have had their EADs automatically extended until September 30, 2013. Until then, the employees remain authorized to work and are not required to present a new card.

How do my employer and I complete Form I-9 (i.e., verification) using an automatically extended EAD for a new job?

When using an automatically extended EAD to fill out Form I-9 for a new job prior to March 31, 2013, you and your employer should do the following:

(1) For Section 1, you should:

  1. Check the box next to “An alien authorized to work.”
  2. Enter the automatic extension date of September 30, 2013 in the expiration date space.
  3. Enter your alien number (A-number) in the Alien Registration Number/USCIS Number field (Your A-number/USCIS number will be printed on your EAD or other document from DHS).

(2) For Section 2, employers should:

  1. Enter the document title;
  2. Enter the issuing authority
  3. Enter the document number; and
  4. Enter the automatically extended EAD expiration date of September 30, 2013.

After Sept. 30, 2013, employers will need to reverify the employee’s employment authorization in Section 3 of Form I-9.

What corrections should my employer and I at my current job make to Form I-9 if my EAD has been automatically extended?

If you are an existing employee who presented an EAD that was valid when you first started your job, but that EAD has now been automatically extended, you and your employer should correct your previously completed Form I-9 as follows:

(1) For Section 1, you should:

  1. Draw a line through the expiration date in the expiration date space;
  2. Write Sept. 30, 2013, above the previous date;
  3. Write “DED Ext.” in the margin of Section 1; and
  4. Initial and date the correction in the margin of Section 1.

(2) For Section 2, employers should:

  1. Draw a line through the expiration date written in Section 2;
  2. Write Sept. 30, 2013, above the previous date;
  3. Write “DED Ext.” in the margin of Section 2; and
  4. Initial and date the correction in the margin of Section 2.

After Sept. 30, 2013, when the automatic extension of EADs expires, employers must reverify the employee’s employment authorization in Section 3 of Form I-9.

If I am an employer enrolled in E-Verify, what do I do when I receive a “Work Authorization Documents Expiring” alert for an automatically extended EAD?

If you are an employer who participates in E-Verify, you will receive a “Work Authorization Documents Expiring” case alert when an employee’s EAD is about to expire. Usually, this message is an alert to complete Section 3 of Form I-9 to reverify an employee’s employment authorization. For existing employees with EADs that have been automatically extended, employers should dismiss the E-Verify case alert and follow the instructions above explaining how to correct Form I-9. After Sept. 30, 2013, employment authorization needs to be reverified in Section 3. You should never use E-Verify for reverification.

For more general information about completing or updating Form I-9, consult the Handbook for Employers: Guidance for Completing Form I-9 (M-274) (PDF).

New Form I-9 Released

On March 8, 2013, USCIS released a new Employment Eligibility Verification Form I-9 (PDF, 551 KB). Employers should begin using the new Form I-9 with revision date 03/08/13 immediately for all new hires. The revision date is on the lower left of the new form (Rev. 03/08/13)N. Employers may continue to use previously valid Forms I-9 (Rev. 08/07/09Y and 02/02/09N) for 60 calendar days. Beginning May 7, 2013, employers must only use the new Form I-9 (Rev. 03/08/13)N. In the cases of reverification or rehires the new version of the Form I-9 (Rev. 03/08/13)N must be used. For more information, please refer to the Federal Register (PDF) notice. You may obtain the new Form I-9 (Rev.03/08/13)N by visiting I-9 Central or the USCIS website.

Here are some of the changes to the I-9:

  • Form I-9 is now two pages
  • Expanded instructions
  • New fields for e-mail address, phone number and foreign passport in Section 1.

Employers are required to complete Form I-9 for all newly-hired employees to verify their identity and authorization to work in the United States.

We want to hear from you! E-Verify is now collecting comments on the updated Memorandum of Understanding (MOU)

E-Verify has made changes to the MOU to clarify and update user responsibilities. If you are interested in providing feedback, visit the Federal Register where you can view a draft of the proposed MOU. Select the E-Verify access method that applies to you, read the MOU, then follow the instructions to submit comments. We would like to hear your suggestions on how improve the MOU.

If you provide feedback, indicate your user role in E-Verify, for example, an E-Verify Employer Agent or a Web Services Employer. Also, if you have a suggestion about the wording or language used, please give us the specific sentence, Article (e.g. II), section (e.g. A), and paragraph number (e.g. 3). For example:

“Dear E-Verify, I am using the Employer access method. When I read the Employer MOU I noticed in Article II.A.3 that I must shut off an employee’s E-Verify access when they leave my company.”

All comments will be considered and could be used to revise the MOU. E-Verify will summarize the comments received and respond to them when a request for approval of the new MOUs is submitted to the Office of Management and Budget.

USCIS Announces Extension of EAD Expiration Date for Haiti TPS Beneficiaries

How do I determine if my employee’s expiring EAD has been automatically extended?

To determine if your employee’s expiring EAD has been automatically extended, you should:

  1. Look at the “Category” section on the expiring (or expired) EAD. If either A12 or C19 is shown, the employee is a TPS beneficiary.
  2. Look at the expiration date on the EAD. If the expiration date on the EAD is January 22, 2013, then the employee is a TPS beneficiary from Haiti and his or her EAD has been automatically extended. If a different category or expiration date is listed, then the employee is not a TPS beneficiary from Haiti, and the usual reverification rules apply.

If you determine that the employee’s EAD has been automatically extended, the employee remains authorized to work and is not required to present a new document for reverification until the extension expiration date of July 22, 2013.

How does my new employee complete Form I-9 (i.e., Employment Eligibility Verification) using an automatically extended EAD?

When a new employee presents an EAD that has been automatically extended when completing Form I-9 , the employee should complete Section 1 by:

  1. Checking “An alien authorized to work;”
  2. Writing his or her alien number (A-number) or USCIS number in the first space (the EAD or other document from DHS will have the employee’s A-number or USCIS number printed on it); and
  3. Writing the automatic extension date of July 22, 2013, in the second space.

How do I, as an employer, complete Form I-9 (i.e., Employment Eligibility Verification) using an automatically extended EAD for a new hire?

When a new employee presents an EAD that has been automatically extended when completing Form I-9, the employer should complete Section 2 by:

  1. Entering the document title, “Employment Authorization Document;”
  2. Entering the name of the issuing authority, “DHS;”
  3. Entering the document number (the A number or USCIS number); and
  4. Entering the automatically extended EAD expiration date of July 22, 2013.

After July 22, 2013, employers must reverify the employee’s employment authorization in Section 3 of Form I-9.

How do I correct my existing employee’s Form I-9 to show his EAD has been automatically extended?

If your existing employee’s EAD has been automatically extended to July 22, 2013, you and your employee will need to correct his or her previously completed Form I-9.

The employee should correct Section 1 by:

  1. Drawing a line through the expiration date in the second space;
  2. Writing July 22, 2013, above the previous date;
  3. Writing “EAD Ext.” in the margin of Section 1; and
  4. Initialing and dating the correction in the margin of Section 1.

For Section 2, if the employee previously presented an EAD with a January 22, 2013, expiration date that was recorded on Form I-9, you should:

  1. Draw a line through the EAD expiration date written in Section 2;
  2. Write July 22, 2013, above the previous date;
  3. Write “EAD Ext.” in the margin of Section 2; and
  4. Initial and date the correction in the margin of Section 2.

After July 22, 2013, when the automatic extension of EADs expires, employers must reverify the employee’s employment authorization in Section 3.

As an employer enrolled in E-Verify, how do I create an E-Verify case for a new employee who has presented an automatically extended EAD?

If you hire a new employee who presents an automatically extended EAD when completing Form I-9, when you create the E-Verify case, enter the extended date as the expiration date, which is July 22, 2013.

As an employer enrolled in E-Verify, what do I do when I receive a “Work Authorization Documents Expiring” alert for an employee with an automatically extended EAD?

You will receive a “Work Authorization Documents Expiring” case alert in E-Verify when an employee’s EAD is about to expire. Usually, this message is an alert to complete Section 3 of Form I-9 to reverify an employee’s employment authorization. For existing employees with EADs that have been automatically extended, employers should dismiss the E-Verify case alert by clicking the red “X” in the “dismiss alert” column and follow the instructions above explaining how to correct Form I-9. After July 22, 2013, you must reverify the employee’s employment authorization in Section 3 of Form I-9. You should never use the E-Verify system to reverify an employee, but should only reverify employees on Form I-9.

For more general information about TPS and Form I-9, consult the Handbook for Employers: Instructions for Completing Form I-9 (M-274) (PDF).

ICE Extends Employment Authorization for Certain F-1 Students from Haiti

ICE published a notice in the Federal Register extending the effective date (PDF) of an earlier notice that suspended certain requirements governing employment eligibility of F-1 students from Haiti who are experiencing severe economic hardship as a result of the January 12, 2010 earthquake in Haiti. Eligible F-1 students may obtain employment authorization, work an increased number of hours during the school term and, if necessary, reduce their course load, while continuing to maintain their F-1 student status. For more information, visit ICE’s Student and Exchange Visitor Program website at www.ice.gov/sevis

Showing Work Authorization with Form I-94

The Form I-94, Arrival-Departure Record, is a document that can show that you are allowed to work in the United States. Currently, U.S. Customs and Border Protection (CBP) may take up to 45 days after you arrive in the United States to put your Form I-94 information into its system. E-Verify uses this system to help confirm you are authorized to work. If your employer uses E-Verify, you may choose to present your unexpired foreign passport along with your unexpired Form I-94 when you and your employer complete the Form I-9, Employment Eligibility Verification, during the 45-day period. Doing this may help avoid a delay in completing your E-Verify processing. For more information, please see the CBP website or call CBP at (877) CBP-5511 or TTD: (866) 880-6582.

Continue to Use the Current Form I-9 for Employment Eligibility Verification

Until further notice, employers should continue using the Form I-9 currently available on the forms section of http://www.uscis.gov. This form should continue to be used even after the OMB control number expiration date of August 31, 2012 has passed. USCIS will provide updated information about the new version of the Form I-9 as it becomes available.

Employers must complete Form I-9 for all newly-hired employees to verify their identity and authorization to work in the United States.

Subscribe to I-9 Central to receive Form I-9 updates.

Handbook for Employers (M-274) Now in Spanish

USCIS has published a Spanish version of the helpful M-274 Handbook for Employers. Previously this handbook was only available in English. Now in an effort to better serve our customers, USCIS has added the Handbook for Employers in Spanish to its list of foreign language resources.

Just like the English Version, the Spanish M-274 Handbook for Employers (PDF, 2.69 MB) gives guidance to employers on how to properly complete the Form I-9, (Employment Eligibility Verification Form), and includes a questions and answers section.

Somali Employees May be Eligible to Register for TPS and Obtain New Employment Authorization

The Department of Homeland Security (DHS) has re-designated Somalia for Temporary Protected Status (TPS) and has extended the existing TPS designation for Somalia from Sept. 18, 2012 through March 17, 2014, allowing eligible nationals of Somalia to register or re-register for TPS in accordance with the Federal Register (PDF) notice.

USCIS encourages employers to ensure that Somali employees with TPS status know that they can re-register for TPS. Application packages must be completed during the 60-day re-registration period that runs from May 1, 2012, through July 2, 2012. Somali employees who re-register for TPS by the deadline will receive a new Employment Authorization Document in time for re-verification.

Somali employees (or persons without nationality who last habitually resided in Somalia) in the United States may register for TPS under the re-designation during the six-month period that runs from May 1, 2012 through Oct. 29, 2012. These individuals will be authorized to work in the United States once their TPS registration is accepted and they receive an EAD, or they may already be authorized to work under some other status.

Additional information on TPS for Somalia, including guidance on the application process, eligibility, and where to file, is available online at www.uscis.gov/tps. Further details on this extension and re-designation of Somalia for TPS, including the application requirements and procedures, may be found in the Federal Register (PDF) notice.

Changes to Form I-797C, Notice of Action

On April 2, 2012, USCIS began issuing a new version of Form I-797C, Notice of Action, on plain bond paper rather than on secure paper. USCIS issues Form I-797C to acknowledge that USCIS has received an application, petition, or other document filed at a USCIS Service Center. If you have filed an application to replace a lost, stolen, or damaged document issued by DHS found on list A or C (e.g., Permanent Resident Card (Form I-551); Employment Authorization Document (Form I-766)), USCIS will issue Form I-797C after accepting the filing. The new version of Form I-797C prominently displays the statement “THIS NOTICE DOES NOT GRANT ANY IMMIGRATION STATUS OR BENEFIT.” Notwithstanding this statement, a Form I-797C receipt notice for the application to replace a lost, stolen, or damaged document continues to be an acceptable receipt for Form I-9 purposes for 90 days. For more information about the new Form I-797C, please click here.

Eligible Syrian F-1 Students May Reduce School Hours, Increase Work Hours

ICE published a notice in the Federal Register on April 3 suspending certain regulatory requirements to allow eligible Syrian F-1 students to obtain employment authorization, work an increased number of hours during the school term, and, if necessary, reduce their course load while continuing to maintain their F-1 student status. For more information, please see the ICE fact sheet.

USCIS Seeking Public Comment on Revisions to Form I-9

U.S. Citizenship and Immigration Services (USCIS) published a notice in the Federal Register on March 27, 2012, inviting public comment on several revisions to Form I-9, Employment Eligibility Verification. The revisions to Form I-9 include:

  • Changes to Section 1
  • Expanded instructions
  • Revised layout

The public is invited to comment until October 14, 2012, on the revisions under consideration. For more information, see the USCIS Update. USCIS will post information regarding any new version of Form I-9 on I-9 Central. Until a new version is approved and posted, employers must continue to use the current version of the form.

CNMI Webinars

U.S. Citizenship and Immigration Services (USCIS) will conduct three webinars in March to inform employers and workers residing in the Commonwealth of the Northern Mariana Islands (CNMI) about Form I-9, Employment Eligibility Verification. There will also be a question and answer period, and a brief review of E-Verify. CNMI employers may now enroll in E-Verify.

Every employer and agricultural recruiter/referrer-for-a-fee must complete a Form I-9 for each individual hired for employment in the United States, as required by federal law. All new employees are required to present proof of employment eligibility and identity to employers during the Form I-9 process. Employers and workers should visit the I-9 Central Web section at www.uscis.gov/I-9Central for more information on Form I-9.

As of November 28, 2011, employers in the CNMI must use the standard Form I-9, Employment Eligibility Verification when hiring individuals for employment in the CNMI and for reverification. Employers can no longer use the Form I-9 CNMI, which was temporarily used in the CNMI.

Please follow the link to check out the upcoming webinar dates.

E-Verify Now Available in the CNMI

Employers in the Commonwealth of the Northern Mariana Islands (CNMI) may now enroll in E-Verify. E-Verify is a fast, free and easy to use Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security and Social Security Administration records and confirms employment eligibility. E-Verify can verify the employment eligibility of all newly hired employees, including employees with CNMI-Only Transitional Worker (CW-1) or E-2 CNMI Investor (E-2C) nonimmigrant statuses. Enrolling in E-Verify is easy. The E-Verify website has a variety of resources to help you prepare. Visit the Getting Started page of the E-Verify website to explore enrollment resources.

Employees from El Salvador with Expiring EADs May Still Be Authorized to Work (posted January 20)

Employees from El Salvador who have Temporary Protected Status (TPS) have had their employment authorizations automatically extended until September 9, 2012, even if the employees have not yet obtained a new Employment Authorization Document (EAD).

How do I determine if an employee’s expiring EAD has been automatically extended?

To determine if an expiring EAD has been automatically extended, do the following:

  1. Look at the “Category” section on the expiring (or expired) EAD. If either A12 or C19 is listed, the employee is a TPS beneficiary. Next, look at the expiration date of the EAD. If the expiration date on the EAD is March 9, 2012, then the employee is a TPS beneficiary from El Salvador and his or her employment authorization has been automatically extended. If a different category or expiration date is listed, then the employee is not a TPS beneficiary from El Salvador, and the usual reverification rules apply.

  2. Employees from El Salvador with TPS have had their EADs automatically extended until September 9, 2012. Until then, the employees remain authorized to work and are not required to present a new card.

How does my employer and I complete Form I-9 (i.e., verification) using an automatically extended EAD for a new job?

When using an automatically extended EAD to fill out Form I-9 for a new job prior to September 9, 2012, you and your employer should do the following:

  1. For Section 1, you should:
    1. Check “An alien authorized to work;”
    2. Write your alien number (A-number) in the first space (your EAD or other document from DHS will have your A-number printed on it); and
    3. Write the automatic extension date in the second space
  2. For Section 2, employers should:
  3. Record the document title;
  4. Record the document number; and
  5. Record the automatically extended EAD expiration date.

After September 9, 2012, employers must reverify the employee’s employment authorization in Section 3 of Form I-9.

What corrections should my employer and I at my current job make to Form I-9 if my EAD has been automatically extended?

If you are an existing employee who presented an EAD that was valid when you first started your job, but that EAD has now been automatically extended, you and your employer should correct your previously completed Form I-9 as follows:

  1. For Section 1, you should:
    1. Draw a line through the expiration date in the second space;
    2. Write September 9, 2012, above the previous date;
    3. Write “EAD Ext.” in the margin of Section 1; and
    4. Initial and date the correction in the margin of Section 1
  2. For Section 2, employers should:
  3. Draw a line through the expiration date written in Section 2;
  4. Write September 9, 2012, above the previous date;
  5. Write “EAD Ext.” in the margin of Section 2; and
  6. Initial and date the correction in the margin of Section 2.

After September 9, 2012, when the automatic extension of EADs expires, employers must reverify the employee’s employment authorization in Section 3.

If I am an employer enrolled in E-Verify, what do I do when I receive a “Work Authorization Documents Expiring” alert for an automatically extended EAD?

If you are an employer who participates in E-Verify, you will receive a “Work Authorization Documents Expiring” case alert when an employee’s EAD is about to expire. Usually, this message is an alert to complete Section 3 of Form I-9 to reverify an employee’s employment authorization. For existing employees with EADs that have been automatically extended, employers should dismiss the E-Verify case alert and follow the instructions above explaining how to correct Form I-9. After September 9, 2012, employment authorization needs to be reverified in Section 3. You should never use E-Verify for reverification.

For more general information about completing or updating Form I-9, consult the Handbook for Employers: Instructions for Completing Form I-9 (M-274) (PDF).

For more information about this extension of TPS, consult the Federal Register Notice (PDF).

New Form I-9 guidance available for employers who hire individuals from the Federated States of Micronesia, the Republic of the Marshall Islands, and Palau (posted November 29)

Please visit the new Federated States of Micronesia, Republic of the Marshall Islands, and Palau page on I-9 Central for information for employers who hire individuals from the Federated States of Micronesia, the Republic of the Marshall Islands, and Palau.

Employers Hiring Individuals in the Commonwealth of the Northern Mariana Islands Must Begin Using Standard Form I-9 on Nov. 28, 2011 (posted November 23)

Employers hiring individuals for employment in the Commonwealth of the Northern Mariana Islands (CNMI) may only use Form I-9 CNMI until Nov. 27, 2011. Beginning on November 28, 2011, employers in the CNMI must use the standard Form I-9 for all new hires and reverifications in the CNMI.

Employees from Honduras or Nicaragua with Expiring EADs May Still Be Authorized to Work (posted November 14)

Employees from Honduras or Nicaraguawho have Temporary Protected Status(TPS) have had their employment authorizations automatically extended until July 5, 2012, even if the employees have not yet obtained a new Employment Authorization Document (EAD).

How do I determine if an employee’s expiring EAD has been automatically extended?

To determine if an expiring EAD has been automatically extended, do the following:

  1. Look at the “Category” section on the expiring (or expired) EAD. If either A12 or C19 is listed, the employee is a TPS beneficiary. Next, look at the expiration date of the EAD. If the expiration date on the EAD is January 5, 2012, then the employee is a TPS beneficiary from Honduras or Nicaragua and his or her employment authorization has been automatically extended. If a different category or expiration date is listed, then the employee is not a TPS beneficiary from Honduras or Nicaragua, and the usual reverification rules apply.
  2. Employees from Honduras or Nicaragua with TPS have had their EADs automatically extended until July 5, 2012. Until then, the employees remain authorized to work and are not required to present a new card.

How does my employer and I complete Form I-9 (i.e., verification) using an automatically extended EAD for a new job?

When using an automatically extended EAD to fill out Form I-9 for a new job prior to July 5, 2012, you and your employer should do the following:

For Section 1, you should:

  1. Check “An alien authorized to work;”
  2. Write your alien number (A-number) in the first space (your EAD or other document from DHS will have your A-number printed on it); and
  3. Write the automatic extension date in the second space

For Section 2, employers should:

  1. Record the document title;
  2. Record the document number; and
  3. Record the automatically extended EAD expiration date.

After July 5, 2012, employers must reverify the employee’s employment authorization in Section 3 of Form I-9.

What corrections should my employer and I at my current job make to Form I-9 if my EAD has been automatically extended?

If you are an existing employee who presented an EAD that was valid when you first started your job, but that EAD has now been automatically extended, you and your employer should correct your previously completed Form I-9 as follows:

For Section 1, you should:

  1. Draw a line through the expiration date in the second space;
  2. Write July 5, 2012, above the previous date;
  3. Write “EAD Ext.” in the margin of Section 1; and
  4. Initial and date the correction in the margin of Section 1.

For Section 2, employers should:

  1. Draw a line through the expiration date written in Section 2;
  2. Write July 5, 2012, above the previous date;
  3. Write “EAD Ext.” in the margin of Section 2; and
  4. Initial and date the correction in the margin of Section 2.

After July 5, 2012, when the automatic extension of EADs expires, employers must reverify the employee’s employment authorization in Section 3.

If I am an employer enrolled in E-Verify, what do I do when I receive a “Work Authorization Documents Expiring” alert for an automatically extended EAD?

If you are an employer who participates in E-Verify, you will receive a “Work Authorization Documents Expiring” case alert when an employee’s EAD is about to expire. Usually, this message is an alert to complete Section 3 of Form I-9 to reverify an employee’s employment authorization. For existing employees with EADs that have been automatically extended, employers should dismiss the E-Verify case alert and follow the instructions above explaining how to correct Form I-9. After July 5, 2012, employment authorization needs to be reverified in Section 3. You should never use E-Verify for reverification.

For more general information about completing or updating Form I-9, consult the Handbook for Employers: Instructions for Completing Form I-9 (M-274) (PDF).

For more information about these extensions of TPS, consult the Federal Register Notices applying to Honduras (PDF) or Nicaragua (PDF).

Employees from Sudan or South Sudan with Expiring EADs May Still Be Authorized to Work (posted October 28)

Employees from Sudan or South Sudan who have Temporary Protected Status (TPS) have had their employment authorizations automatically extended (PDF) until May 2, 2012, even if the employees have not yet obtained a new Employment Authorization Document (EAD).

How do I determine if an employee’s expiring EAD has been automatically extended?

To determine if an expiring EAD has been automatically extended, do the following:

  1. Look at the “Category” section on the expiring (or expired) EAD. If either A12 or C19 is listed, the employee is a TPS beneficiary. Next, look at the expiration date of the EAD. If the expiration date on the EAD is November 2, 2011, then the employee is a TPS beneficiary from Sudan or South Sudan and his or her employment authorization has been automatically extended. If a different category or expiration date is listed, then the employee is not a TPS beneficiary from Sudan or South Sudan, and the usual reverification rules apply.
  2. Employees from Sudan or South Sudan with TPS have had their EADs automatically extended until May 2, 2012. Until then, the employees remain authorized to work and are not required to present a new card.

How do my employer and I complete Form I-9 (i.e., verification) using an automatically extended EAD for a new job?

When using an automatically extended EAD to fill out Form I-9 for a new job prior to May 2, 2012, you and your employer should do the following:

(1) For Section 1, you should:

  1. Check “An alien authorized to work;”

  2. Write your alien number (A-number) in the first space (your EAD or other document from DHS will have your A-number printed on it); and

  3. Write the automatic extension date in the second space.

(2) For Section 2, employers should:

  1. Record the document title;

  2. Record the document number; and

  3. Record the automatically extended EAD expiration date.

After May 2, 2012, employers must reverify the employee’s employment authorization in Section 3 of Form I-9.

What corrections should my employer and I at my current job make to Form I-9 if my EAD has been automatically extended?

If you are an existing employee who presented an EAD that was valid when you first started your job, but that EAD has now been automatically extended, you and your employer should correct your previously completed Form I-9 as follows:

(1) For Section 1, you should:

  1. Draw a line through the expiration date in the second space;

  2. Write May 2, 2012, above the previous date;

  3. Write “EAD Ext.” in the margin of Section 1; and

  4. Initial and date the correction in the margin of Section 1.

(2) For Section 2, employers should:

  1. Draw a line through the expiration date written in Section 2;

  2. Write May 2, 2012, above the previous date;

  3. Write “EAD Ext.” in the margin of Section 2; and

  4. Initial and date the correction in the margin of Section 2.

After May 2, 2012, when the automatic extension of EADs expires, employers must reverify the employee’s employment authorization in Section 3.

If I am an employer enrolled in E-Verify, what do I do when I receive a “Work Authorization Documents Expiring” alert for an automatically extended EAD?

If you are an employer who participates in E-Verify, you will receive a “Work Authorization Documents Expiring” case alert when an employee’s EAD is about to expire. Usually, this message is an alert to complete Section 3 of Form I-9 to reverify an employee’s employment authorization. For existing employees with EADs that have been automatically extended, employers should dismiss the E-Verify case alert and follow the instructions above explaining how to correct Form I-9. After May 2, 2012, employment authorization needs to be reverified in Section 3. You should never use E-Verify for reverification.

For more general information about completing or updating Form I-9, consult the Handbook for Employers: Instructions for Completing Form I-9 (M-274) (PDF).

USCIS Redesigns Employment Authorization Document and Certificate of Citizenship to Enhance Security and Combat Fraud (posted October 27)

U.S. Citizenship and Immigration Services (USCIS) has redesigned the Employment Authorization Document (Form I-766) to ensure a more secure document. The new security features include:

  • Greater detail in the photograph which makes it easier to identify the cardholder.
  • Ultra-violet technology and tactile clues allowing accurate card authentication.
  • Return address on the back of the card that acts as a security feature and a way to easily return a lost card to USCIS.

Employers should note that the employee’s alien registration number, commonly known as the A#, is found under the USCIS # heading on the front of the card.

See the Handbook for Employers (PDF) for examples of earlier versions of the Employment Authorization Document that are still acceptable for Form I-9 purposes.

The redesign of the Employment Authorization Document demonstrates our commitment to producing secure documents. For more information, visit the USCIS website.

18-Month TPS Designation for the Republic of South Sudan and 18-Month Extension of Current TPS Designation for Sudan (posted October 19)

DHS Secretary Janet Napolitano has designated the new Republic of South Sudan for Temporary Protected Status (TPS) for 18 months and extended the current TPS designation of Sudan for the same period. The designation and extension are both effective Nov. 3, 2011, and will continue through May 2, 2013. The announcement of the Secretary’s decisions will be published in the Federal Register on Oct. 13, 2011.

Current TPS beneficiaries have also been granted an automatic six-month extension of their Employment Authorization Documents (EADs) issued under the last extension of Sudan TPS, meaning they will now expire on May 2, 2012. Any individual who has a valid TPS Sudan EAD is covered by this automatic extension, even though USCIS may ultimately register the person under the South Sudan TPS designation and issue a new EAD with his or her new nationality.

Individuals seeking to obtain or maintain their TPS must file their application packages during the 180-day registration period, from Oct. 13, 2011, through April 10, 2012. This approximately six-month registration period is the same for both the TPS Sudan extension and the designation of South Sudan.

Print version of Handbook for Employers now available (posted September 16)

USCIS has published a limited number of magazine-style color copies of the Handbook for Employers: Instructions for Completing Form I-9 (M-274) Rev. 06/01/11 N. You may order free copies online or by phone.

To order copies online:

1. Go to the Forms by Mail page on the USCIS website.

  1. If you agree to the terms of use, click Next.
  2. Click on the drop-down menu in the first field and select “M-274 Handbook for employers.”
  3. To the left of the title, choose from the drop-down menu the quantity you wish to order. You may order up to five packages of five copies each.
  4. Enter your name and address.

To order by phone, call the USCIS Forms Request Line toll-free at 1-800-870-3676. Copies will be sent to you via U.S. Postal Service.

Employees from Liberia with Expiring EADs May Still Be Authorized to Work (posted September 16)

Employees from Liberia who have been granted Deferred Enforced Departure (DED) have had their employment authorizations automatically extended until March 31, 2012, even if the employees have not yet obtained a new Employment Authorization Document (EAD).

How do I determine if an employee’s expiring EAD has been automatically extended?

To determine if an expiring EAD has been automatically extended, do the following:

  1. Look at the “Category” section on the expiring (or expired) EAD. If A11 is listed, the employee has been granted DED. Next, look at the expiration date of the EAD. If the expiration date on the EAD is September 30, 2011, then the employee is a DED grantee from Liberia and his or her employment authorization has been automatically extended. If a different category or expiration date is listed, then the employee is not a DED grantee from Liberia, and the usual reverification rules apply
  2. Employees from Liberia who have been granted DED have had their EADs automatically extended until March 31, 2012. Until then, the employees remain authorized to work and are not required to present a new card.

How do my employer and I complete Form I-9 (i.e., verification) using an automatically extended EAD for a new job?

When using an automatically extended EAD to fill out Form I-9 for a new job prior to March 31, 2012, you and your employer should do the following:

(1) For Section 1, you should:

  1. Check “An alien authorized to work;”
  2. Write your alien number (A-number) in the first space (your EAD or other document from DHS will have your A-number printed on it); and
  3. Write the automatic extension date in the second space.

(2) For Section 2, employers should:

  1. Record the document title;
  2. Record the document number; and
  3. Record the automatically extended EAD expiration date.

After March 31, 2012, employers must reverify the employee’s employment authorization in Section 3 of Form I-9.

What corrections should my employer and I at my current job make to Form I-9 if my EAD has been automatically extended?

If you are an existing employee who presented an EAD that was valid when you first started your job, but that EAD has now been automatically extended, you and your employer should correct your previously completed Form I-9 as follows:

(1) For Section 1, you should:

  1. Draw a line through the expiration date in the second space;
  2. Write March 31, 2012, above the previous date;
  3. Write “DED Ext.” in the margin of Section 1; and
  4. Initial and date the correction in the margin of Section 1.

(2) For Section 2, employers should:

  1. Draw a line through the expiration date written in Section 2;
  2. Write March 31, 2012, above the previous date;
  3. Write “DED Ext.” in the margin of Section 2; and
  4. Initial and date the correction in the margin of Section 2.

After March 31, 2012, when the automatic extension of EADs expires, employers must reverify the employee’s employment authorization in Section 3.

If I am an employer enrolled in E-Verify, what do I do when I receive a “Work Authorization Documents Expiring” alert for an automatically extended EAD?

If you are an employer who participates in E-Verify, you will receive a “Work Authorization Documents Expiring” case alert when an employee’s EAD is about to expire. Usually, this message is an alert to complete Section 3 of Form I-9 to reverify an employee’s employment authorization. For existing employees with EADs that have been automatically extended, employers should dismiss the E-Verify case alert and follow the instructions above explaining how to correct Form I-9. After March 31, 2012, employment authorization needs to be reverified in Section 3. You should never use E-Verify for reverification.

For more general information about completing or updating Form I-9, consult the Handbook for Employers: Instructions for Completing Form I-9 (M-274) (PDF).

Updated version of Handbook for Employers now available (posted June 6)

USCIS has revised the Handbook for Employers: Instructions for Completing Form I-9 (M-274) rev. 06/01/11 N. We included a reference to the new I-9 Central website on the inside cover of the M-274 (page ii) and corrected the page number for “Recording Name Changes for Current Employees” in the Table of Contents, which begins on page 19. The revised M-274 now contains additional guidance about:

  • Recording names in Section 1 (page 4)
  • Recording TPS beneficiary EAD auto-extensions for existing employees (page 11)
  • Rehiring an employee (page 19)
  • Reverifying an employee’s employment authorization (page 19)
  • Storing Form I-9 (page 24)
  • Completing Section 1 for asylees and refugees (page 46, Q. 50)
  • CNMI umbrella permit 240P (page 49, Q. 60)

USCIS added additional information and document examples to pages 56 and 58, including:

  • A list of the legends that may be found on an Employment Authorization Documents (EAD)
  • An example of an EAD that contains the legend “VALID FOR REENTRY IN U.S.”
  • An example of a Form I-94 that contains an F-1 notation
  • An example of a passport from the Republic of the Marshall Islands

USCIS removed:

  • All references to Form I-797C (pages 18 and 41).
  • Q-1 from the list of employees eligible for a 240-day extension (page 18).
    • Q-1 nonimmigrants were erroneously included in this list. They are not eligible for the automatic 240-day extension.

Updated I-9 Central Q&As (posted September 29)

I-9 Central has added some new/updated helpful Q&As for more information please visit our I-9 Central Q&A Section.

Haiti receives TPS Redesignation (posted June 6)

USCIS has redesignated Haiti for Temporary Protected Status (TPS) and extended the country’s current TPS designation for 18 months—through Jan. 22, 2013.

USCIS strongly encourages Haitian nationals to review the Federal Register notice published on May 19 and the Federal Register notice (PDF) published on May 23, as well as the TPS page at www.uscis.gov, regarding the redesignation of Haiti for TPS to determine whether it is necessary to file a new TPS application and Form I-765, Application for Employment Authorization.

Haitian TPS Employees with Expired EADs May Still Be Authorized to Work (posted June 6)

A May 23 Federal Register notice (PDF) describing the re-registration procedures for Haitian TPS beneficiaries announced that employees from Haiti who have Temporary Protected Status (TPS) and an EAD based on TPS received an automatic six-month extension of their EADs.

To determine if an employee’s EAD has been automatically extended by the Federal Register notice (PDF), employers should do the following:

  • Look at the “Category” section on the expiring (or expired) EAD.
    • If either A12 or C19 is listed, the EAD was issued under the TPS program.
  • Look at the expiration date of the EAD.
  • If the expiration date on the EAD is July 22, 2011, then the employee is a TPS beneficiary from Haiti and his or her employment authorization has been automatically extended to January 22, 2012.
  • If a different category or expiration date is listed, then the six-month automatic extension does not apply, and the usual Form I-9 reverification rules apply upon expiration of the card.

ADDITIONAL INFORMATION

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