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Book outline for Handbook for Employers M-274
  • Handbook for Employers M-274
    • 1.0 Why Employers Must Verify Employment Authorization and Identity of New Employees
    • 2.0 Who Must Complete Form I-9
    • 3.0 Completing Section 1 of Form I-9
    • 4.0 Completing Section 2 of Form I-9
    • 5.0 Completing Section 3 of Form I-9
    • 6.0 Evidence of Status for Certain Categories
    • 7.0 Rules for Continuing Employment and Other Special Rules
    • 8.0 Correcting Errors or Missing Information on Form I-9
    • 9.0 Retaining Form I-9
    • 10.0 Unlawful Discrimination and Penalties for Prohibited Practices
    • 11.0 Instructions for Agricultural Recruiters and Referrers for a Fee
    • 12.0 Acceptable Documents for Verifying Employment Authorization and Identity
    • 13.0 Some Questions You May Have About Form I-9
    • Summary of Changes
    • Table of Contents
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  2. Handbook for Employers M-274

Table of Contents

1.0 Why Employers Must Verify Employment Authorization and Identity of New Employees

  • 1.1 The Homeland Security Act
  • 1.2 E-Verify: The Web-Based Verification Companion to Form I-9

2.0 Who Must Complete Form I-9

3.0 Completing Section 1 of Form I-9

4.0 Completing Section 2 of Form I-9

  • 4.1 Minors (Individuals under Age 18)
  • 4.2 Employees with Disabilities (Special Placement)
  • 4.3 Acceptable Receipts
  • 4.4 Automatic Extensions of Employment Authorization and/or Employment Authorization Documents (EADs) in Certain Circumstances

5.0 Completing Section 3 of Form I-9

  • 5.1 Reverifying Employment Authorization for Current Employees
  • 5.2 Reverifying or Updating Employment Authorization for Rehired Employees
  • 5.3 Recording Changes of Name and Other Identity Information for Current Employees

6.0 Evidence of Status for Certain Categories

  • 6.1 Lawful Permanent Residents (LPR)
  • 6.2 Native Americans
  • 6.3 Refugees and Asylees
  • 6.4 Exchange Visitors and Students
    • 6.4.1 Exchange Visitors (J-1)
    • 6.4.2 F-1 and M-1 Nonimmigrant Students
  • 6.5 H-1B Specialty Occupations
  • 6.6 H-2A Temporary Agricultural Worker Program
  • 6.7 Extensions of Stay for Other Nonimmigrant Categories
  • 6.8 T and U Nonimmigrant Status
  • 6.9 Other Temporary Workers
    • 6.9.1 E Nonimmigrant Status
    • 6.9.2 L Nonimmigrant Status

7.0 Rules for Continuing Employment and Other Special Rules

  • 7.1 Other Special Rules for Certain Employers

8.0 Correcting Errors or Missing Information on Form I-9

9.0 Retaining Form I-9

  • 9.1 Form I-9 and Storage Systems
  • 9.2 Retaining Copies of Form I-9 Documents
  • 9.3 Inspection

10.0 Unlawful Discrimination and Penalties for Prohibited Practices

  • 10.1 Unlawful Discrimination
    • 10.1.1 Overview of Federal Employment Discrimination Laws
  • 10.2 Types of Employment Discrimination Prohibited Under the INA
  • 10.3 Types of Discrimination Prohibited by Title VII and Other Federal Anti-Discrimination Laws
  • 10.4 Avoiding Discrimination in Recruiting, Hiring, and the Form I-9 Process
  • 10.5 Procedures for Filing Charges of Employment Discrimination
  • 10.6 Penalties for Unlawful Discrimination
  • 10.7 Additional Information
  • 10.8 Penalties for Prohibited Practices

11.0 Instructions for Agricultural Recruiters and Referrers for a Fee

12.0 Acceptable Documents for Verifying Employment Authorization and Identity

  • 12.1 List A Documents That Establish Identity and Employment Authorization
  • 12.2 List B Documents That Establish Identity
  • 12.3 List C Documents That Establish Employment Authorization

13.0 Some Questions You May Have About Form I-9

Summary of Changes

Last Reviewed/Updated: 11/24/2020
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