Form I-9 Examples Related to Temporary COVID-19 Policies
Employers and workplaces may follow the DHS news release that announced flexibility in requirements related to Form I-9 until the COVID-19 flexibilities sunset on July 31, 2023.
The following examples show how DHS recommends that you notate Form I-9 when remotely inspecting employment authorization and identity documents and then subsequently performing the required in-person physical inspection.
Note: Examples are provided to assist with Form I-9 documentation you may complete related to remote inspection or in-person physical inspection. You are not required to update your Forms I-9 based on these examples if there are differences.
How to Notate Remote Inspections and Subsequent Physical Inspections
Figure 1: Completing Section 2 When Inspecting Documents Remotely
Figure 2: Performing Physical Inspection
If the person who performed the remote inspection also performs the physical inspection, they should indicate the date they physically examined the documents then add their initials in the Additional Information field.
Figure 3: Performing Physical Inspection by a Different Person Once Normal Operations Resume
If the person who performed the remote inspection cannot also perform the physical inspection, the person who performs the physical inspection should indicate the date they physically examined the documents as well as their full name and title in the Additional Information field.
Figure 4: Notating Remote and Physical Inspection for Reverification
Employers should make required notations for remote and subsequent physical inspections of reverifications in the Additional Information field in Section 2. If the same person performs both the remote and subsequent physical inspections for a reverification, complete as shown. If a different person performs the physical inspection, that person should write their full name and title, instead of their initials.
Figure 5: E-Verify Employers Who Choose the Alternative Procedure Instead of Physical Examination
E-Verify employers enrolled during the COVID-19 Flexibilities, may choose an alternative procedure instead of physical examination. See instructions on who is eligible and how to use this alternative procedure.