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  3. Form I-9 Acceptable Documents

Form I-9 Acceptable Documents

Employees must provide documentation to their employers to show their identity and authorization to work.

List A - Documents that Establish both identity and employment authorization or List B - Documents that establish identity plus List C- Documents that establish employment authorization

List A Documents

Documents that Establish Both Identity and Employment Authorization

The documents on List A show both identity and employment authorization. Employees presenting an acceptable List A document should not be asked to present any other document. Some List A documents are in fact a combination of 2 or more documents. In these cases, the documents presented together count as one List A document.

1. U.S. Passport or U.S. Passport Card
Sample US e-Passport Cover
Sample US e-Passport Bio Page
Front of Sample Passport Card
2. Permanent Resident Card or Alien Registration Receipt Card (Form I-551)

To reduce the risk of fraud and counterfeiting, USCIS redesigns the Permanent Resident Card (PRC) every three to five years. Introduction of new card designs does not mean that cards with previous designs are invalid. Both current and previous cards remain valid until the expiration date shown on the card (unless otherwise noted such as through an automatic extension of the validity period of the PRC as indicated on a Form I-797, Notice of Action, or in a Federal Register notice). USCIS began issuing its most recent redesign on January 30, 2023. Some PRCs issued after that date may still display the previous design format because USCIS uses existing card stock until supplies are depleted. These cards are also known as “Green Cards.”

Current Permanent Resident Card issued on January 30, 2023:

Front side of current United States Permanent Resident Card specimen (sample).
Back side of current United States Permanent Resident Card specimen (sample)

Previous Permanent Resident Card issued on May 1, 2017:

Front side of previous United States Permanent Resident Card specimen (sample)
Back side of previous United States Permanent Resident Card specimen (sample)

Additionally, Permanent Resident Cards issued through January 2021 may contain a USCIS-issued sticker extending its validity to the date indicated on the sticker.

USCIS sticker validating the month and year extension of the Permanent Resident Card.

Previous Version of the Permanent Resident Card with signature:

Sample front of previous Permanent Resident Card with signature
Sample Previous Permanent Resident Card back with signature

Previous Version of Permanent Resident Card with notation, "Signature Waived":

Image of the Front of a Permanent Resident Card with the signature waived
Image of the back of a current Permanent Resident Card with the signature waived

See Section 7.1, Lawful Permanent Residents for when a Permanent Resident Card is considered unexpired past the “Card Expires” date.

3. Foreign passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machine-readable immigrant visa

Passport must contain a temporary Form I-551 stamp or temporary Form I-551 printed notation on a machine-readable immigrant visa (MRIV).

This document is subject to reverification.

Image of a Foreign Passport Cover

 

Screen capture of sample I-94 ADIT Delivery

 

Sample US Visa page inside a foreign passport
4. Employment Authorization Document that contains a photograph (Form I-766)

To reduce the risk of fraud and counterfeiting, USCIS redesigns the Employment Authorization Document (EAD) card every three to five years. Introduction of new EAD designs does not mean that previous designs are invalid. Both current and previous cards remain valid until the expiration date shown on the card (unless otherwise noted such as through an automatic extension of the validity period of the EAD indicated on a Form I-797, Notice of Action, or in a Federal Register notice). See Section 5.0 Automatic Extension of Employment Authorization and/or Employment Authorization Documents EADs in Certain Circumstances. USCIS began issuing its most recent redesign on January 30, 2023. Some EADs issued after that date may still display the previous design format because USCIS uses existing card stock until supplies are depleted.

Most Recent Employment Authorization Document:

Front side of current United States Employment Authorization Card specimen (sample)
Back side of current United States Employment Authorization Card specimen (sample)

Previous Employment Authorization Document:

Front side of previous United States Employment Authorization Card specimen (sample).
Back side of previous United States Employment Authorization Card specimen (sample)
5. Foreign passport with Form I-94 or Form I-94A with Arrival-Departure Record, and containing an endorsement to work

A foreign passport must be accompanied by a Form I-94/94A Arrival-Departure Record bearing the same name as the passport and containing an endorsement of the individual’s nonimmigrant status and authorization to work for a specific employer based on this status.

This document may only be used if the period of endorsement has not yet expired and the proposed employment does not conflict with any restrictions or limitations listed on Form I-94 or I-94A, Arrival-Departure Record. Note: Some individuals who present this List A document, such as certain nonimmigrant students and exchange visitors, must present additional documentation in order to prove their work authorization in the U.S.

In April 2013, Form I-94 was automated at airports and seaports. U.S. Customs and Border Protection no longer automatically provides travelers with a paper copy of Form I-94. Travelers may access Form I-94 information through the U.S. Customs and Border Protection website or may request a paper Form I-94 during the inspection process.

Image of a Foreign Passport Cover
Sample electronic Form I-94 issued from CBP
Most Recent I-94
Sample from I94 filled out by CBP
6. Passport from the Federated States of Micronesia (FSM) or the Republic of the Marshall Islands (RMI) with Form I-94 or Form I-94A indicating nonimmigrant admission under the Compact of Free Association Between the United States and the FSM or RMI

Passport must be presented with Form I-94 or Form I-94A showing nonimmigrant admission under the Compact of Free Association Between the U.S. and the FSM or RMI.

Cover of Micronesia passport
Image of a Republic of Marshall Islands Passport
Acceptable Receipts 
  • Receipt for a replacement of a lost, stolen, or damaged List A document.
  • Form I-94 issued to a lawful permanent resident that contains an I-551 stamp and a photograph of the individual.
  • Form I-94 with “RE” notation or refugee stamp issued to a refugee.

May be presented in lieu of a document listed above for a temporary period. For receipt validity dates, see the  M-274, Section 4.4 Acceptable Receipts.

List B Documents

Documents that Establish Identity

The documents on List B establish only identity. Employees who choose to present a List B document must also present a document from List C for Section 2. Employees may present one of the following unexpired List B documents:

1. Driver's license or ID card issued by a State or outlying possession of the United States provided it contains a photograph or information such as name, date of birth, sex, height, eye color, and address

A driver’s license can be issued by any state or territory of the United States (including the District of Columbia, Puerto Rico, the U.S. Virgin Islands, Guam, American Samoa, and the Commonwealth of the Northern Mariana Islands) or by a Canadian government authority. You may accept a driver's license if it contains a photograph or, if it does not contain a photograph, it includes identifying information such as name, date of birth, sex, height, eye color, and address.

Some states may place restrictive notations on their licenses. For Form I-9 purposes, you may accept these licenses.

Picture of a Mississippi Drivers License
Picture of a State of Mississippi ID card
2. ID card issued by federal, state or local government agencies or entities, provided it contains a photograph or information such as name, date of birth, sex, height, eye color, and address

An ID card can be issued by any state (including the District of Columbia, Puerto Rico, the U.S. Virgin Islands, Guam, American Samoa, and the Commonwealth of the Northern Mariana Islands) or local government. You may accept an ID card if it contains a photograph or, if it does not contain a photograph, it includes identifying information, such as name, date of birth, sex, height, eye color, and address.

Some states may place restrictive notations on their ID cards. For Form I-9 purposes, you may accept these cards.

3. School ID card with a photograph

Example image not available.

4. Voter's registration card

Example image not available.

5. U.S. Military card or draft record

ID card issued to active-duty U.S. military personnel, selected reserve, Department of Defense civilian employees and eligible contractor personnel.

Sample image of the DOD Card
Sample back of DOD card
6. Military dependent's ID card

ID Card for U.S. military family members and U.S. military retirees.

Sample front of DOD dependent Card
Sample image of the Back of the DOD dependent card
7. U.S. Coast Guard Merchant Mariner Card

Example image not available.

8. Native American tribal document

Example image not available.

9. Driver's license issued by a Canadian government authority

Example image not available.

For persons under age 18 who are unable to present a document listed above: 

Example images not available.

10. School record or report card

11. Clinic, doctor, or hospital record

12. Day-care or nursery school record

Acceptable Receipts 

Receipt for a replacement of a lost, stolen, or damaged List B document may be presented in lieu of a document listed above for a temporary period.

For receipt validity dates, see the M-274, Section 4.4 Acceptable Receipts.

List C Documents

Documents that Establish Employment Authorization

Employees who choose to present a List C document must also provide a document from List B, evidence of identity, for Section 2.

Employees may present one of the following unexpired List C documents:

1. U.S. Social Security Card

U.S. Social Security account number card that is unrestricted. A laminated card is acceptable. A card that includes any of the following restrictive wording is not an acceptable List C document:

  1. NOT VALID FOR EMPLOYMENT
  2. VALID FOR WORK ONLY WITH INS AUTHORIZATION
  3. VALID FOR WORK ONLY WITH DHS AUTHORIZATION
Picture of a Sample Social Security Card
2. Certification of report of birth issued by the Department of State (Forms DS-1350, FS-545, FS-240)

These documents may vary in color and paper used. All will include a raised seal of the office that issued the document, and may contain a watermark and raised printing.

F-545, Certification of Birth Abroad, issued by the U.S. Department of State

Image of Certificate of Birth Abroad FS 545

DS-1350, Certification of Report of Birth, issued by the U.S. Department of State

Image of a form DS-1350 Birth Abroad Certificate

FS-240, Consular Report of Birth Abroad, issued by the U.S. Department of State

Image of a Form FS-240, Consular Report of Birth Abroad
3. Original or certified copy of birth certificate issued by a State, county, municipal authority, or territory of the United States bearing an official seal

You may only accept an original or certified copy of a birth certificate issued by a state, county, municipal authority, or outlying possession of the United States that bears an official seal. Versions will vary by state and year of birth.

You may only accept a Puerto Rico birth certificate issued on or after July 1, 2010.

Birth Certificate

Image of a sample United States birth certificate

 

4. Native American tribal document

Example images not available.

5. U.S. Citizen ID Card (Form I-197)
Sample of Form I-197, U.S. Citizen ID Card
6. Identification Card for Use of Resident Citizen in the United States (Form I-179)

INS issued Forms I-179 to U.S. citizens who are residents of the United States. This card does not contain an expiration date, and is valid indefinitely.

Form I-179, Identification Card for Use of Resident Citizen in the United States

Image of a Form I-179, Identification Card for Use of Resident Citizen in the United States

 

7. Employment authorization document issued by the Department of Homeland Security (DHS)

Some employment authorization documents issued by DHS include but are not limited to:

  • Form I-94 Arrival/Departure Record issued to asylees or work-authorized nonimmigrants (for example, H-1B nonimmigrants) because of their immigration status,
Form I-94
sample for I-94A
  • Form I-571, Refugee Travel Document (PDF),
Sample of a Form I-571 Refugee Travel Document
  • An unexpired Form I-327, Reentry Permit,
Form I-327, Reentry Permit
  • Form N-560, Certificate of U.S. Citizenship or Form N-561, Replacement Certificate of Citizenship, or
Sample N-560
  • Form N-550, Certificate of Naturalization or Form N-570, Replacement Certificate of Naturalization.
Sample Certificate of Naturalization

A Form I-797 issued to a conditional resident may be an acceptable List C document in combination with an expired Form I-551.

The Form I-9 contact center can assist with questions on DHS-issued documents.

Acceptable Receipts 

Receipt for a replacement of a lost, stolen, or damaged List C document may be presented in lieu of a document listed above for a temporary period. 

For receipt validity dates, see the  M-274, Section 4.4 Acceptable Receipts.

Last Reviewed/Updated:
04/08/2025
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