H-1B Electronic Registration Process
In 2020, we implemented an electronic registration process for the H-1B cap. Prospective petitioners seeking to file H-1B cap-subject petitions, including for beneficiaries eligible for the advanced degree exemption, must first electronically register and pay the associated $10 H-1B registration fee for each prospective beneficiary.
The electronic registration process has streamlined processing by reducing paperwork and data exchange, and has provided overall cost savings to employers seeking to file H-1B cap-subject petitions.
Under this process, prospective petitioners (also known as registrants), and their authorized representatives, who are seeking to employ H-1B workers subject to the cap, complete a registration process that requires only basic information about the prospective petitioner and each requested worker. We will open an initial registration period for a minimum of 14 calendar days each fiscal year. The H-1B selection process will then be run on properly submitted electronic registrations. Only those with selected registrations will be eligible to file H-1B cap-subject petitions.
Selections will take place after the initial registration period closes, so there is no requirement to register on the day the initial registration period opens. Creating an online account is easy; please see the videos below.
FY 2023 H-1B Cap Registration Process Update
The H-1B cap electronic registration process was again well-received by users, who provided a high satisfaction score with the system for FY 2023 (4.84 out of 5). Registrations were submitted by more than 48,000 prospective petitioners, and roughly 31% of all eligible registrations requested consideration under the advanced degree exemption.
Per regulation, USCIS takes into account historical data related to approvals, denials, revocations, and other relevant factors to calculate the number of petitions needed to meet the H-1B cap for a given fiscal year.
In making this calculation, we also consider the number of registrations that need to be selected in order to receive the projected number of petitions required to meet the numerical limitations. This calculation incorporates historical rates of non-filing for prospective petitioners whose registrations are selected but who do not file a petition based on those selected registrations.
For FY 2022, we received 308,613 H-1B registrations and initially selected 87,500 registrations projected as needed to reach the FY 2022 numerical allocations. We conducted a second selection in July 2021 of an additional 27,717 registrations due to low filing volume from the initial selection. We also conducted a third selection in November 2021 of an additional 16,753 registrations. This resulted in a total of 131,970 selected registrations for FY22.
For FY 2023, we received 483,927 H-1B registrations and initially selected 127,600 registrations projected as needed to reach the FY 2023 numerical allocations. Those with selected registrations will have their myUSCIS accounts updated to include a selection notice, which includes details about when and where to file.
For more information about the H-1B program, visit our H-1B Specialty Occupations webpage.
In order to submit an H-1B registration, you must first create a USCIS online account.
The initial registration period for FY 2023 will open at noon Eastern on March 1 and run through noon Eastern on March 18. Both representatives and registrants must wait until March 1 to create and submit H-1B registrations.
Prospective petitioners (also known as registrants) must use a “registrant” account within myUSCIS to submit registrations. After they select “I am an H-1B registrant” account type, registrants will not be able to add additional information until the initial registration period opens. Registrants submitting their own registrations will enter their company information as part of their first H-1B registration. Registrants working with a representative will review company information that their representatives enter. Please see the video below for instructions about setting up registrant accounts.
Representatives can create an account at any time by using the same kind of account already available to representatives. Representatives who already have a representative account may use that account; they do not need to create a new account. Unlike registrants, representatives enter information about their law firm or organization as part of setting up an account. Please see the video below for instructions about setting up an attorney or representative account.
Registering online is quick and easy!
If you are a prospective petitioner (registrant), view the video below for steps on how to submit registrations without the use of an attorney or representative.
If you are an attorney or representative, view the video below for steps on how to submit registrations for your clients.
Tips to Avoid Common Mistakes with H-1B Electronic Registration
Based on our experience with the H-1B electronic registration period, the top two user errors are:
- Creating the wrong type of account; and
- Entering the same beneficiary more than once.
Make Sure You Create the Right Type of Account
There are three types of USCIS online accounts:
- Applicant/petitioner/requestor account – Individuals use this type of account to prepare and file applications, petitions or other benefit requests. You cannot use this account type to prepare or submit H-1B registrations.
- Attorney/representative account – If you are an attorney or accredited representative (legal representative) submitting H-1B registrations on behalf of a prospective petitioner, select this option. You will also be able to submit Form G-28, Notice of Entry of Appearance as Attorney or Accredited Representative.
- Registrant account – This is the account that a prospective petitioner must create in order participate in the H-1B registration process, regardless of whether the prospective petitioner will be using an attorney or accredited representative to submit the registration.
Avoid Duplicate Entries
A prospective petitioner may only have one registration submitted per beneficiary per fiscal year. Once the initial registration period has closed, if the prospective petitioner has more than one registration submitted for the same beneficiary, we will invalidate all registrations submitted for that beneficiary by that prospective petitioner, or their authorized attorney or representative, from the selection process. This does not prevent other prospective petitioners or their representatives from submitting registrations for that same beneficiary, but they too need to ensure that each prospective petitioner only has one registration submitted for the beneficiary.
New for FY 2023, USCIS has added duplicate checker functionality to the electronic registration process. Before you submit your registration(s), you can check if the registrant named in the draft submission previously submitted a registration for any of the beneficiaries included in that draft submission for the same fiscal year. Using this check does not guarantee that you will not submit a duplicate. This check will compare the beneficiaries listed in the draft with any registrations previously submitted during this registration period. It will not check for duplicates within that draft or between drafts. Even if using this check function, the burden is still on the registrant and their authorized attorney or representative, if applicable, to ensure that no duplicate registrations are submitted. To that end, USCIS also provides a tool to download a .csv file and search for duplicate entries. Also, we recommend that attorneys and authorized individuals who work for the same company coordinate to eliminate duplicates before submitting their registrations.
If you discover you or your representative submitted more than one registration for the same person and the initial registration period is still open (before noon Eastern on March 18, 2022), you can go into your account and delete the extra submission(s) until there is only one registration for the beneficiary. We do not refund the $10 fee if you delete a duplicate registration.
If you discover that you or your representative submitted more than one registration for the same person and the initial registration period has closed (after noon Eastern on March 18, 2022), there is no way to correct this error. We will remove all registrations submitted for the beneficiary by, or on behalf of, that prospective petitioner from the selection process. We do not refund the $10 fee for a removed registration.
When you submit your registration(s), you must attest, under penalty of perjury, that all of the information contained in the submission is complete, true, and correct. For FY 2023, the attestation that is required before submission will indicate, “I further certify that this registration (or these registrations) reflects a legitimate job offer and that I, or the organization on whose behalf this registration (or these registrations) is being submitted, have not worked with, or agreed to work with, another registrant, petitioner, agent, or other individual or entity to submit a registration to unfairly increase chances of selection for the beneficiary or beneficiaries in this submission.”
If USCIS finds that this attestation was not true and correct (for example, that a company worked with another entity to submit multiple registrations for the same beneficiary to unfairly increase chances of selection for that beneficiary), USCIS will find that registration to not be properly submitted. Since the registration was not properly submitted, the prospective petitioner would not be eligible to file a petition based on that registration in accordance with the regulatory language at 8 CFR 214.2(h)(8)(iii)(A)(1). USCIS may deny or revoke a petition based on a registration that contained a false attestation and was therefore not properly submitted. Furthermore, USCIS may also refer the individual or entity who submitted a false attestation to appropriate federal law enforcement agencies for investigation and further action as appropriate.
$10 for each registration. Each registration is for a single beneficiary.
Registrants or their representative are required to pay the $10 non-refundable H-1B registration fee for each beneficiary before being eligible to submit a registration for that beneficiary for the H-1B cap.
There is a daily transaction limit for credit cards of $24,999.99 per credit card per day. Alternatively, you can:
- Process transactions using a checking account. The checking account information (routing and account number) must be from a financial institution located in the United States; or
- Process transactions using a debit card from a financial institution located in the United States.
You can continue to use a credit card, limiting your daily credit card transactions to a total of $24,999.99 per card.
H-1B Registration Process Timeline
Feb. 22: Petitioners and registrants can begin creating H-1B registrant accounts at noon Eastern.
March 1: H-1B registration period opens at noon Eastern.
March 18: H-1B registration period closes at noon Eastern.
March 31: Date by which USCIS intends to notify selected registrants.
April 1: The earliest date that FY 2023 H-1B cap-subject petitions may be filed.
USCIS intends to notify registrants and their representatives with selected registrations via their USCIS online accounts.
A registrant’s USCIS online account will show one of the following statuses for each registration:
- Submitted: The registration has been submitted and is eligible for selection. If the initial selection process has been completed, this registration remains eligible, unless subsequently invalidated, for selection in any subsequent selections for the fiscal year for which it was submitted.
- Selected: Selected to file an H-1B cap petition.
- Not Selected: Not selected – not eligible to file an H-1B cap petition based on this registration.
- Denied: Multiple registrations were submitted by or on behalf of the same registrant for the same beneficiary. If denied as a duplicate registration, all registrations submitted by or on behalf of the same registrant for this beneficiary for the fiscal year are invalid.
- Invalidated-Failed Payment: A registration was submitted but the payment method was declined, not reconciled, disputed, or otherwise invalid.
H-1B cap-subject beneficiaries, including those eligible for the advanced degree exemption, must have a valid “Selected” registration notification for that specific fiscal year in order for a registrant or representative to properly file an H-1B cap-subject petition. The status of registrations that are not selected as part of any initial random selection process, and not denied or invalidated, will remain as “Submitted.” Registrants and representatives that are not selected will not be notified until after USCIS has determined that they have reached the H-1B cap for that fiscal year.
H-1B Electronic Registration Frequently Asked Questions
Q1. Is there an appeal process for registrations that USCIS finds are invalid duplicates?
A1. Registrations that we find are duplicates will be invalid. A registrant will not be able to appeal our finding that the registrations are duplicates.
Q2. If registering for the master’s cap based on the expectation that the beneficiary will earn a qualifying advanced degree and the registration is selected under the master’s cap, but the beneficiary does not obtain their qualifying advanced degree by the time of filing the cap-subject H-1B petition, is there a risk that USCIS will deny the cap-subject H-1B petition for that beneficiary?
A2. If we select a registration under the advanced degree exemption (under INA 214(g)(5)(C)) because the beneficiary has earned, or will earn prior to the filing of the petition, a master’s or higher degree from a U.S. institution of higher education, the beneficiary must be eligible for the advanced degree exemption at the time of filing Form I-129, Petition for a Nonimmigrant Worker. If we select the beneficiary under the advance degree exemption and the beneficiary has not earned a qualifying master’s or higher degree from a U.S. institution of higher education at the time of filing the petition, we will deny or reject the petition.
Q3. What happens if the prospective employer with a selected registration puts an address on their registration but moves before they file their I-129 petition, such that the addresses on their registration and Form I-129 don’t match?
A3. In such a situation, the petitioner should include a statement with their petition, with supporting documentation, explaining why the address on the registration differs from the address on the petition. If we cannot determine that the petitioning entity is the same as the prospective petitioner identified on the selected registration, we may reject or deny the petition.
Q4. What start date should petitioners with a selected registration indicate on their Form I-129?
A4. If we selected your registration, you must indicate a start date of Oct. 1 or later (and six months or less from the receipt date of the petition) on your petition. If you do not, we will reject or deny your petition.
Q5. If there is a typo on the registration in comparison to the Form I-129, will USCIS reject the Form I-129 petition?
A5. Although we will not automatically reject the Form I-129 petition for typos on the selected registration in comparison with the Form I-129, the burden is on the registrant/petitioner to confirm that all registration and petition information is correct and to establish that the H-1B cap petition is based on a valid registration submitted for the beneficiary named in the petition and selected by USCIS.
Q6. Will the H-1B registration system affect how USCIS handles the prohibited filing of multiple H-1B petitions for the same beneficiary by related entities?
A6. The prohibition on an employer or related entities filing multiple H-1B cap petitions for the same beneficiary has not changed. Our handling of multiple H-1B cap petitions is consistent with 8 CFR 214.2(h)(2)(i)(G) and Matter of S- Inc., Adopted Decision 2018-02 (AAO Mar. 23, 2018).
Q7. Where should a petitioner with a selected registration file their Form I-129 and supporting documentation?
A7. Petitioners must file at the location indicated on the H-1B registration selection notice, which may be different from the historical Form I-129 filing jurisdictions for cap cases. We have updated our Direct Filing Addresses for Form I-129, Petition for a Nonimmigrant Worker, webpage to show that petitioners must file at the service center listed on their selection notice.
Q8. What happens if a legal representative submits a registration but then stops representing the registrant?
A8. It is up to the representative and registrant to ensure that the registrant maintains access to submissions made for them and any updates related to those submissions. If a registrant no longer wants their attorney involved, they can end the relationship with the representative, and the registrant will still be able to see all registration information in their own registrant account(s). However, the registrant will not be able to add a new attorney or representative to H-1B registrations prepared or submitted by the previous attorney.
Q9. If a prospective petitioner submits registrations for unrelated beneficiaries who happen to have the same name, date of birth, and no passport numbers, would USCIS consider those registrations duplicates?
A9. Yes. If a prospective petitioner submits two registrations for people with the same name, date of birth, and no passport number, we would consider the registrations duplicates and, therefore, invalid. Registrants must provide the passport numbers or affirmatively indicate that the beneficiary does not have a passport number. Passport numbers should help to avoid the scenario described in the question. We analyze the data of submitted registrations for fraud trends, and we may refer registrants who abuse or attempt to abuse the system to federal law enforcement agencies for investigation and further action.
Q10. Will the system prevent the representative and the registrant from both entering the same beneficiary?
A10. The system will not prevent a representative and a registrant from both registering the same beneficiary. However, for the fiscal year 2023 cap season (beginning March 2022), we added a duplicate checker functionality to the electronic registration process. Before you submit your registration(s), you can check whether the registrant named in the draft submission previously submitted a registration for any of the beneficiaries included in that draft submission for the same fiscal year. Using this check does not guarantee that you will not submit a duplicate. This check will compare the beneficiaries listed in the draft with any registrations previously submitted during this registration period. It will not check for duplicates within that draft or between drafts. Even when using this check function, the representative and the registrant still are responsible for ensuring that they do not submit duplicate registrations. To help with that, we also offer a tool to download a .csv file and search for duplicate entries. In addition, we recommend that attorneys and authorized individuals who work for the same company communicate among themselves to eliminate duplicates before submitting their registrations.
Q11. I am a legal representative submitting the H-1B registration online, and the Form G-28, Notice of Entry of Appearance as Attorney or Accredited Representative, asks if I have an online account and what my account number is. How do I find it?
A11. If you have paper-filed cases that are eligible to be added to your online account, your USCIS notices for those cases should include your online account number. If you do not know your account number, this will not affect your H-1B registration. You can click “No” to this question and move on to the next question.
Q12. If I have an existing applicant myUSCIS account, do I have to create an H-1B registrant account? What happens to my old account? Do I need to use a new email address to set up the H-1B registrant account?
A12. Yes, you will need to create a new account. The existing applicant account type will not work for H-1B electronic registration. You will need to use a new email address to set up the H-1B registrant account type.
Q13. What if I choose the wrong account type when I am creating a USCIS online account? Will I be able to change it to the correct account type later?
A13. No. You will not be able to switch to a different account type yourself once you make an initial selection. Please choose the correct account type—H-1B Registrant or Legal Representative, as applicable—when you create your account. Only these two account types will work with the H-1B electronic registration process. If you choose the wrong account type, you may use a new email address to create a new account in myUSCIS and choose the correct account type. Alternatively, there are a few instances where the registrant or legal representative account may be deleted. Please see the steps outlined in the Tips for Filing Forms Online page to see if your account qualifies. You can visit the H-1B Electronic Registration Process page to read instructions, view videos, and download step-by-step presentations about the different account types and how to set up an account.
Q14. Will both the attorney and the client (prospective registrant) need to create a USCIS online account for the H-1B electronic registration process?
A14. Yes. Both the client (prospective registrant) and attorney will need a USCIS online account for the H-1B electronic registration process. If you are an attorney and already have an existing legal representative account, your account will work with the H-1B electronic registration process. You do not need to create a new legal representative account unless you do not have one.
All clients (prospective registrants) will need to create an H-1B registrant account to review and approve the Form G-28 and H-1B registrations as part of the electronic registration process.
Q15. As a registrant, can I delete my account?
A15. See the Tips for Filing Forms Online webpage for information on how to delete your account.
Q16. Does a duplicate registration in a submission batch affect all registrations in the batch or only the duplicate registration?
A16. We would invalidate only the duplicate registrations. If you properly submitted other registrations for different beneficiaries, these valid registrations would remain in the system for the selection process. You have until March 18 while the initial registration period is still open to log into your account, review all of your H-1B registrations, and delete any duplicate registrations. This is also true if one of the registrations submitted in a batch contains an error. You would be able to delete the registration for the beneficiary that contained the error without affecting the rest of the batch submission.
Q17. Do you send the Form G-28 client passcode to the registrant?
A17. No. We do not send the client passcode directly to the registrant. When the legal representative submits the Form G-28, the system generates the registrant passcode. The legal representative will need to share this passcode with the registrant, so the registrant can add that individual as a representative and review and approve the draft H-1B registration and Form G-28.
Q18. Will the system generate a new one-time code that the legal representative sends to the registrant each time the legal representative goes into the system to view or edit the Form G-28? Or will the registrant use the same code that was generated at the initial creation of the Form G-28 each time they log in to review or edit it?
A18. The unique code generated when you create the Form G-28 remains on your homepage. If you log out and log in again later, you will be able to view that same code that you will need to provide to the registrant (your client). It does not change. If you create a new Form G-28, the system will generate a new passcode for the new Form G-28.
Q19. As a legal representative, how will I know that the registrant has gone into the system and approved my Form G-28 and the H-1B registrations?
A19. You can log into your account to check if the registrant has approved the Form G-28 and the H-1B registrations. Our system will not separately notify you that the registrant has approved the Form G-28 and H-1B registrations.
Q20. After the legal representative submits a registration, will the registrant be notified via email or by logging into their account?
A20. The legal representative will need to notify the registrant that the registration and Form G-28 were entered for the registrant’s review; or the registrant can see the registrations and Form G-28 by logging into their account. Our system will not separately notify the registrant.
Q21. Can an attorney represent a petitioner for an I-129 petition if the petitioner completed the H-1B electronic registration process without the help of the attorney?
A21. Yes. However, to authorize their representation, the attorney would need to file a Form G-28 with the Form I-129 H-1B petition. Even if the attorney submitted a Form G-28 to represent a registrant for the registration process, they would still need to submit a new Form G-28 with the Form I-129 petition.
Q22. How do I reset the password for my USCIS account or get technical support?
A22. To reset your password, please visit the Forgot Your Password page on our website. To review the steps on how to create an online account, sign into your account, or complete an H-1B registration with USCIS, visit the H-1B Electronic Registration Process page. If you need other technical support, please call the USCIS Contact Center at 800-375-5283. You may also use our online form, but you will get faster service by calling.
Q23. What is the earliest date I can start drafting registrations?
A23. March 1, 2022, at noon Eastern.
Q24. Will the system allow for multiple staff members to log into my account at the same time?
Q25. How should a registrant with a selected registration notify USCIS if they do not intend to file a petition?
A25. Since no H-1B petition will be filed, we will have no paper file that we can use to match the notification with the registration. We suggest that the employer keep documentation of the reason for not filing, so that the employer would be able to show us the documentation if we have questions.
Q26. If a registration is selected and the petition is filed during the 90-day period, but it is rejected, will a petitioner be eligible to refile if they are still within the 90-day window?
A26. A petitioner is eligible to refile their rejected petition as long as it is refiled within the designated 90-day filing window. The petitioner should file their petition at the service center indicated on their selection notice and must include all required fees and supporting evidence with the filing.
Q27. Will USCIS invalidate registrations as duplicates if the same representative submits two registrations for the same beneficiary, but for two unrelated companies?
A27. No. We would not consider such registrations duplicates. However, we would consider registrations as duplicates if the registrations are for the same prospective petitioners and the same prospective beneficiaries.
Furthermore, we would consider a registration to not be properly submitted if it contained an attestation that was not true and correct (for example, that a company worked with another entity to submit multiple registrations for the same beneficiary to unfairly increase chances of selection for that beneficiary). For more information, please see the “Unfairly Increasing Chances of Selection” tab above.
Q28. If one person is the authorized signatory for two separate companies, could this person use their email with different domain names to set up a registrant account and submit registrations for the two companies?
A28. Yes, they may. They will need two separate accounts, one for each company. They will also need a separate email address for each account.
Q29. What happens to my registration submission if the payment fails to initially go through?
A29. If your payment initially fails or is canceled before it can be processed on Pay.gov, you will see a payment failure notification on the screen and your registration will not be submitted. Your registration data will be available in your account for 30 days from the date you last worked on your registrations. You can sign in to your account at any time before the initial registration period closes at noon Eastern on March 18, 2022, to try the payment and registration submission again. You must submit all registrations and payments successfully before noon Eastern, March 18, 2022, for consideration in the initial registration period selection process.
Q30. What happens if my payment initially clears, but then fails (for example, payment is made using an electronic check that my bank then returns)?
A30. It is your responsibility to submit valid payment.
When paying by check, please be sure to enter the bank routing number and bank account number accurately. While the status of the registration in the system will indicate “submitted” following completion of the Pay.gov payment process, the submission will only be valid once your payment clears. If your checking information is not accurate, your payment will be declined when presented to your financial institution. If your payment is declined, your H-1B registration will be invalidated.
If payment is completed with a credit card or debit card, the status of the registration in the system will indicate “submitted” following completion of the Pay.gov payment process. The submission, however, will only be valid once processing of the payment is completed. If the payment is later declined, rejected, disputed, or canceled after submission, the registration will be invalidated.
If your payment fails, we will attempt to notify you, but the burden will be on you to determine the status of your required payment. If your registration is invalidated while the registration period is still open, you will be able to submit a new registration with a valid payment. If your registration is invalidated due to a failed payment after the registration period closes, you will not be able to submit a new registration. Registrations can be submitted and paid for until the registration period closes at noon Eastern on March 18, 2022.
Q31. The Form G-28 client passcode does not work when the client tries to enter it. There is an error message that indicates an email mismatch or invalid passcode. Why is this occurring?
A31. Prospective petitioners (registrants) must create registrant accounts for H-1B registration and, if submitting registrations through a representative, must enter the case access passcode from their representatives to connect the accounts and submit the registrations. When filling out the Form G-28, the representative must enter the same email address the registrant used when creating their USCIS account. If the representative entered an incorrect email address for the registrant, the representative could recall the Form G-28 by clicking the “Recall G-28 for edits” button at the bottom of the account homepage. The recall feature is available to the representative once the client has reviewed the registrations but before the client attempts to link to the representative account. The recall feature is not available if the client has attempted to link the account.
Q32. What happens if an attorney represents a company that has several offices throughout the United States that all have the same employer identification number but different human resources contacts (signatory representatives for each of the offices or departments). How does the attorney set them up as a client and allow the contact for each division to sign for submissions of employees in their division? Does the client need to provide only one company contact for all their offices?
A32. The attorney can designate multiple authorized officials in a client company. The company would need to have the individuals at each office create their own registrant account for which they are authorized to sign. The attorney would then be able to send the registrations to the relevant authorized official for that submission.
Q33. May an authorized signatory within the company, who is different from the authorized signatory who signed the H-1B electronic registration, sign the paper Form I-129?
A33. Yes. The authorized signatory who signed the registration does not need to be the same authorized signatory who signs the Form I-129. However, the prospective petitioner (registrant) at the registration stage must match the petitioner at the Form I-129 stage.